2020-07 Turf Management Services for Parks & Recreation Facilities

Agency: Town of Ledyard
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 561210 - Facilities Support Services
  • 561730 - Landscaping Services
Posted Date: Feb 10, 2020
Due Date: Mar 5, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFP Number Date Issued Date and Time of Opening
2020-07 Turf Management Services for Parks & Recreation Facilities 2/10/2020
3/5/2020 @ 2:00 PM

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Town of Ledyard
RFP #2020-07
Turf Management Services
TOWN OF LEDYARD
CONNECTICUT
741 Col. Ledyard Hwy.
Ledyard, CT 06339
(860) 464-8740
(860) 464-1126 FAX
Request for Proposals #2020-07
TURF MANAGEMENT SERVICES
for
PARKS AND RECREATION FACILITIES
TOWN OF LEDYARD, CT
Issue Date: February 10, 2020
1
Town of Ledyard
RFP #2020-07
Issued February 10, 2020
Turf Management Services
TOWN OF LEDYARD
CONNECTICUT
741 Col. Ledyard Hwy.
Ledyard, CT 06339
(860) 464-8740
Fax (860) 464-1126
REQUEST FOR PROPOSALS #2020-07
TURF MANAGEMENT SERVICES
for
PARKS AND RECREATION FACILITIES
TOWN OF LEDYARD, CT
The Town of Ledyard requests sealed bids for turf management services for the Town of
Ledyard Parks and Recreation facilities. The RFP package is available at the Towns Website at
http://ledyardct.org (click on tab RFPs & Bids). Bidders are responsible for checking this
Website for any amendments to the Request for Proposal throughout the bidding process.
Proposals will be received until 2:00 p.m. on Thursday, March 5th, 2020, at the above address, at
which time they will be publicly opened and read aloud in Town Hall. Any bids received after
2:00 p.m. on March 5th will be returned unopened to the bidder.
The Town of Ledyard reserves the right to reject any or all bids and waive any informalities or
irregularities in the bid procedure or bids.
The award of a contract, if awarded, will be to the lowest responsible bidder, provided that the
bid is reasonable, and provided that it is in the best interest of the Town of Ledyard to accept
such bid, and subject to any choice by the Town of Ledyard as to any alternate specifications as
may be agreed upon.
Marcia Hancock
Director of Finance
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Town of Ledyard
RFP #2020-07
Turf Management Services
BIDDING INSTRUCTIONS
The Director of Finance will receive sealed bids for seeding and fertilizing services for the Town
of Ledyard Parks and Recreation Commission.
A. CLOSING DATE
Bids will be received until 2:00 p.m., Thursday, March 5th, at which time they will be
publicly opened and read in Ledyard Town Hall, 741 Colonel Ledyard Highway,
Ledyard, CT
B. INSTRUCTIONS
Bidder Qualification Form (Pages 12-13) and Bid Form (Page 14) must be submitted in a
sealed envelope addressed to:
Director of Finance
Ledyard Town Hall
741 Colonel Ledyard Highway
Ledyard, CT 06339
Envelopes are to be endorsed in the lower left-hand corner, RFP 2020-07: Turf
Management Services.Bidders name and address is to appear in the upper left-hand
corner.
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Town of Ledyard
RFP #2020-07
Turf Management Services
I. QUALIFICATION OF BIDDERS
Contractors submitting bids must be an established maintenance or mowing firm with a
minimum of five years in said business. The Town of Ledyard (the Town) will make
such investigations as it deems necessary to determine the qualifications of the Contractor
to perform the work. The Contractor shall furnish to the Town all information and data
for this purpose in the form as the Town may require. The Town reserves the right to
reject any bid if evidence submitted by or investigation of Contractor fails to satisfy the
Town that the Contractor possesses the skills, ability and integrity necessary to faithful
performance of the work. Conditional bids will not be accepted.
In determining the skill, ability and integrity of the bidder the following will be
considered: whether the bidder (a) has previously failed to perform properly, or complete
on time, contract of a similar nature; (b) is not in a position to perform the contract; (c)
has habitually and without justification neglected the payment of subcontractors,
material, or employees; (d) maintains a permanent place of business; (c) has adequate
manpower and equipment to do the work properly and expeditiously; (f) has suitable
financial status to meet the obligations of the work; (g) has appropriate technical
experience.
II. TURF MANAGEMENT FACILITIES
FACILITY
LOCATION
-
Judge Crandall Complex
Route 12, Gales Ferry
-
Depta Field & 2 Baseball-
Fields at Colonel Ledyard Park Blonders Boulevard, Ledyard
-
Purdy and Clarks Field
Town Farm Road, Ledyard
-
Babe Ruth Field at Pfizer
Field Complex
Route 214, Gales Ferry
III. SPRING REQUIREMENTS (April to May)
A. Schedule soil test at all sites. Review and recommend course of action to the
Parks and Recreation Director.
B. Roll all fields.
C. Core Aerate and seed slice all fields.
D. Fertilize all fields.
E. Crab grass control on all fields.
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Town of Ledyard
RFP #2020-07
Turf Management Services
F. Spot seed soccer and Lacrosse fields bi-weekly.
V. FALL REQUIREMENTS (August to September)
A. Schedule soil tests at all sites. Review and recommend course of action to the
Parks and Recreation Director.
B. Roll all fields.
C. Core Aerate and seed slice all fields.
D. Fertilize all fields.
F. Spot seed football and soccer fields bi-weekly.
VI. SUMMER REQUIREMENTS (this is new)
A. Weed control on all fields.
B. Fertilize all fields.
C. Grub Control on Depta Field and Judge Crandall Field.
VII. WINTER REQUIREMENTS (October to December) (This is new)
A. Aerate and core aerify in two directions, diagonally.
B. Overseed all fields.
VIII. GENERAL CONDITIONS
The successful Contractor will be required to execute a contract with the Town for the
services to be provided no later than 30 days after award of the bid.
The successful Contractor will be required to furnish all equipment, including oil and
gasoline for equipment. Equipment shall not be left unattended at any of the fields, parks
or open areas, and shall be removed from the work sites daily. The successful Contractor
must provide its own vehicles for transporting equipment to and from work sites.
The ultimate objective of the labor and services to be provided by the successful
Contractor is that the athletic fields shall be kept in good repair and free of debris
according to the needs of the Parks and Recreation Department and the Youth Leagues of
the Town of Ledyard. Accordingly, the successful Contractor will be required to
guarantee and warrant that they have sufficient equipment, experience and expertise to
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