TREE SERVICES Tree Services - ADDENDUM NO. 1

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Apr 24, 2020
Due Date: May 12, 2020
Solicitation No: 19/20-81 19/20-81
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid no bid description due date due time
19/20-81 TREE SERVICES

05/12/2020 11:00 a.m.
19/20-81 Tree Services - ADDENDUM NO. 1

05/12/2020 11:00 am

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BID RESPONSE LABEL
Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of
Manchester, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand
delivered by Federal Express, United Parcel Service or other persons shall be delivered to
Director of General Services, Town of Manchester, 494 Main Street, Manchester, CT 06040.
The appropriate pre-addressed label below must be affixed to the envelope containing your
proposal.
THIS LABEL FOR USE WITH UNITED STATES POSTAL SERVICE DELIVERY
BID NO.
19/20-81
TREE SERVICES
TO BE OPENED:
(DATE):
MAY 12, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
P.O. BOX 191
MANCHESTER, CT 06045-0191
THIS LABEL FOR USE WITH HAND DELIVERY (I.E., FED EX, UNITED PARCEL SERVICE)
BID NO.
19/20-81
TREE SERVICES
TO BE OPENED:
(DATE):
MAY 12, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
MANCHESTER, CT 06040
*** IMPORTANT ***
BID PROCESS CHANGES DUE TO COVID-19
Due to the current health crisis, the Department of General Services is changing the procedure
for bid openings.
1. Bid responses will be received at the time indicated in bid documents, but due to public
buildings being closed, vendors must contact General Services at (860) 647-3031 to make
an appointment to drop off their bid, or send their bid by FedEx, UPS or US Postal
Service to be received prior to the bid opening date and time.
2. Bid openings will be held virtually through Go To Meeting. Instructions for logging-in
to the virtual bid opening will be included in bid packets.
3. The virtual bid opening will be held **30 minutes** after responses are due, to give
vendors time to log-in.
4. The virtual bid opening will be exactly the same as a regular bid opening General
Services staff will open the bid and read the results out loud. Results are not final until
reviewed, tabulations compiled and then posted/distributed to participants. In addition,
the requesting department will recommend an award after a complete review of the
submissions.
We are learning more about COVID-19 every day, and our goal is to balance the health and well-
being of our community with the desire to keep Town business moving forward. We will be
reassessing daily and any changes will be posted on the General Services page at
https://generalservices.townofmanchester.org/
INSTRUCTIONS FOR ON-LINE BID MEETING
THE VIRTUAL BID OPENING WILL BE HELD MAY 12, 2020 at 11:30 AM - 12:00 PM
(EDT).
Please join my meeting from your computer, tablet or smartphone.
https://global.gotomeeting.com/join/682025605
You can also dial in using your phone.
United States: +1 (872) 240-3212
Access Code: 682-025-605
New to GoToMeeting? Get the app now and be ready when your first meeting starts:
https://global.gotomeeting.com/install/682025605
TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET - P.O. BOX 191
MANCHESTER, CONNECTICUT 06045-0191
BID NO. 19/20-81
INVITATION TO BID
FOR
TREE SERVICES
DATE OF BID OPENING: MAY 12, 2020
TIME: 11:00 A.M.
In accordance with the provisions of the Town Charter, sealed proposals will be received in the
Office of the Director of General Services of the Town of Manchester, Connecticut, not later
than the date and time set forth above, for furnishing the commodities and/or services listed
herein. Proposals must be executed in accordance with and subject to instructions and
specifications contained herein.
The Town of Manchester is an equal opportunity employer, and requires an affirmative action
policy for all of its Contractors and Vendors as a condition of doing business with the Town, as
per Federal Order 11246. By signing the Proposal Sheet for this bid, all vendors and contractors
agree to this condition of doing business with the Town and should the Town choose to audit
their compliance, the vendor agrees to cooperate fully.
SPECIAL INSTRUCTIONS
1. This bid and any addenda will be issued on the Town of Manchester website at
http://GeneralServices.TownofManchester.org/default.cfm It shall be the
responsibility of the bidder to download this information. THE TOWN OF
MANCHESTER WILL NOT MAIL A SEPARATE HARD COPY OF
ADDENDUM TO BIDDERS. Failure of any bidder to receive any such addendum or
interpretation shall not relieve such bidder from any obligation under his bid as
submitted. All addenda so issued shall become part of the Contract Documents. No
addendum shall be issued less than 2 calendar days before the due date unless it is to
change the due date.
2. Bid prices may not be withdrawn by bidder for 90 days after bid opening.
3. All questions or inquiries must be submitted at least 7 days before the bid opening.
4. The enclosed pre-addressed label must be attached to the envelope containing your bid.
BOARD OF DIRECTORS
TOWN OF MANCHESTER, CONNECTICUT
RULES AND REGULATIONS FOR COMPETITIVE BIDDING
INCLUDING INSTRUCTIONS TO BIDDERS
These rules and regulations have been adopted by the Board of Directors of the Town of Manchester
pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals
issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials and
necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase
supplies, materials and equipment, where the Town is to sell surplus materials and equipment, or where
the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders
and the Town of Manchester.
GENERAL RULES
1. The Director of General Services may delete or modify any of the instructions to bidders for a
particular proposal, indicating such change in the appropriate section of the proposal documents.
The Director of General Services may insert special instructions in any special contracts which
are subject to competitive bidding.
2. The attached proposal is signed by the bidder with full knowledge of, and agreement with, the
general specifications, conditions and requirements of this bid.
3. Where appropriate, return copy of proposal on the enclosed form.
4. Submit proposal in an envelope marked with the bidder’s name and address on the upper left-
hand corner.
5. Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of
Manchester, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand
delivered by Federal Express, UPS or other persons shall be delivered to Director of General
Services, Town of Manchester, 494 Main Street, Manchester, CT 06040. The enclosed pre-
addressed label must be affixed to the envelope containing your proposal.
6. Proposals received later than the time and date specified will not be considered. Amendments to,
or withdrawals of bids received later than the time and date set for bid opening will not be
considered.
7. All bids shall be opened publicly and read aloud. Bidders may be present at the opening of bids.
All bids shall be tabulated and copies of said tabulation shall be made available to Bidders upon
their request.
8. All deliveries of commodities or services hereunder shall comply in every respect with all
applicable laws of the Federal Government and/or the State of Connecticut. Purchases made by
the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut
Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption
certificates, if requested, will be furnished.
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9. The Bidder, where applicable, shall insert the price per stated unit and extend a total price for
each item. In the event there is a discrepancy between the unit price and the extension, the unit
price will govern.
10. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal
form, showing the amount of cash discount which shall apply to bid prices when paid within the
stated number of days in the proposal.
11. All inquiries, whether oral or written, shall be submitted within the time limitations specified in
the bid documents and shall be directed to the General Services Office, Town of Manchester, 494
Main Street, P.O. Box 191, Manchester, CT 06045-0191, by email, gensvcs@manchesterct.gov
or fax (860) 647-5206. All information given by the Town except by written addenda shall be
informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by
any bidder or prospective bidder against the
12A The Town reserves the right to reject any and all bids. To waive technical defects and to make
such awards including accepting a bid, although not the low bid, as it deems in its sole discretion
to be in the best interest of the Town. The Town reserves the right to reject any bid if the bidder,
any officer of the bidder, or any other company owned in whole or in part by any officer(s) of the
bidder, is delinquent in the payment of any taxes or fees owed to the Town. The Town reserves
the right to require a disclosure statement from the bidder listing the name(s) of all officers of the
company.
12B. In the event the Town determines that a contractor is delinquent in any payment due the Town,
then the Town may offset the delinquent amount due to the Town against the sums owed the
contractor.
13. The Town of Manchester may make such investigation as deemed necessary to determine the
ability of the bidder to discharge a contract. The bidder shall furnish the Town with all such
information and data as may be required for that purpose. The Town reserves the right to reject
any bid if the bidder fails to satisfactorily convince the Town that he is properly qualified by
experience and facilities to carry out the obligations of the contract and to satisfactorily complete
the work called for herein, or if the bid is conditional in nature.
14. Except where otherwise provided, a contract between the Town and a successful bidder shall
consist of the Invitation to Bid, Specifications, Plans, Bid including Proposal sheet, and
Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by
purchase order for the portion of the work awarded a contractor.
15. All Invitations to Bid shall be publicly advertised on at least three (3) occasions in a newspaper
having a general circulation within the Town of Manchester, Connecticut. The last advertising
date shall be at least seven (7) calendar days before the date which is advertised for the opening
of bids.
16. Copies of bids shall be made available to all interested persons for a fee to be determined by the
Director of General Services which fee will be refundable at the discretion of the Director of
General Services upon return of said documents.
17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.
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