Tree Removal Services

Agency: Cobb County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: May 11, 2020
Due Date: May 19, 2020
Solicitation No: Q2020028
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BID# NAME STATUS DUE DATE/ TIME DOCUMENTS ADDITIONAL INFORMATION PROCUREMENT CONTACT UPDATED
Q2020028 Tree Removal Services Open 5/19/20
3:00 PM
Solicitation Wendy Bell 05/11/20

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One Team, One Goal: Student Success
PROCUREMENT SERVICES DEPARTMENT
514 Glover Street
Marietta, GA 30060
Telephone: (770) 426-3300
www.cobbk12.org
Attn: Vendors
From: Wendy Bell
Email: wendy.bell@cobbk12.org
Date: May 11, 2020
Phone: 770-426-3333
Request for Quote (RFQ) Q2020028
For
Tree Removal Services
Due Date/Time/Location for Quote Response: Please email to wendy.bell@cobbk12.org by
3:00 PM, ET on May 19, 2020.
Delivery Location for Product/Service: Various Cobb County School District facilities.
The Cobb County School District (CCSD) Procurement Services Department General Terms and
Conditions are hereby acknowledged, understood, and agreed to by the parties and are hereby
fully incorporated into the solicitation document and the resulting contract. Refer to the CCSD
Procurement Services website for the complete General Terms and Conditions. Go to
www.cobbk12.org. From this screen, select Departments, choose Procurement Services and find
the link to General Terms and Conditions on the right hand side of the page.
BOARD OF EDUCATION
SUPERINTENDENT
Brad Wheeler, Chair • David Banks, Vice Chair
David Chastain • Charisse Davis • Jaha Howard • David Morgan • Randy Scamihorn
Chris Ragsdale
RFQ Q2020028, Tree Removal Services
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
The Special Terms and Conditions are customized specifically to this solicitation. Taking exception to
these terms and conditions or submitting conflicting language may be cause for rejection of vendor’s
response.
Should these Special Terms and Conditions be in conflict with the General Terms and Conditions, the
Special Terms and Conditions will control.
1.0 PURPOSE
This Request for Quote (RFQ) has been developed to provide a means for the Cobb County School
District (CCSD) to provide tree removal services for various CCSD facilities on an as needed basis.
It is the intent of the CCSD to award to multiple vendors.
2.0 SCOPE OF WORK
2.1 Tree/limb removal, the vendor providing this service must:
2.1.1 Remove and haul off all limbs and debris from the tree in addition to the main
trunk/stump, unless otherwise instructed by CCSD Maintenance Department.
2.1.2 Fill in with screened dirt, rake smooth and level, re-sod or spread mulch if
applicable in any indentations caused by fallen trees/limbs and/or heavy
equipment.
2.2 Stump removal, the vendor providing this service must:
2.2.1 Haul off chips/debris
2.2.2 Grade disturbed area level with screened dirt fill, removing any rocks larger than
1”.
2.2.3 The graded area must be raked smooth and re-sodded with the same type of grass
that surrounds area of disturbance. If disturbed area was mulched, the same type
of mulch must be spread evenly in area of disturbance after grading.
2.3 Vendor will be required to submit job specific quotes upon request.
2.4 An administrator of the CCSD Maintenance Department shall inspect the work quality,
completeness, timeliness and cleanup. All invoices will be approved before payment is
made indicating satisfactory completion of work.
2.5 Vendor will not be allowed to use CCSD dumpsters for disposal purposes.
2.6 Vendor must have and submit a copy of Georgia Arborist License with quote response.
2.7 Vendor shall be responsible for all permits required by federal, state and local agencies.
2.8 Vendor will be responsible to locate any existing underground utilities.
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RFQ Q2020028, Tree Removal Services
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
3.0 COMMUNICATIONS WITH CCSD STAFF
All communications concerning this RFQ must be submitted in writing to the CCSD Procurement
Services Department. Email to wendy.bell@cobbk12.org is the preferred method of
communication. Only written questions submitted via email will be accepted. No response other
than written, distributed by the Procurement Services Department, will be binding upon CCSD.
The Procurement Services Department, in its discretion, may call upon user departments for
clarification in their area of expertise.
4.0 SUBMISSION OF RESPONSES
4.1 All responses submitted become the property of the CCSD and are subject to the applicable
open records policies and laws.
4.2 Submit the following documents with your response:
4.2.1
4.2.2
4.2.3
4.2.4
4.2.5
4.2.6
4.2.7
Vendor Questionnaire
IRS W-9 Form
Georgia Security and Immigration Compliance Act Forms
Disclosure of Lobbying Activities Form (if applicable)
Acknowledgement and Agreement Form
Georgia Arborists License
Quote Form, Page 13 - 14
5.0 COST
5.1 Unless specifically consented to in writing by CCSD, prices must remain firm for a period of
one year from the award date, or for any renewal period, under the same terms and
conditions as the RFQ. The CCSD reserves the option to renew any contract award at its
sole discretion.
5.2 Quantities/amounts shown in this RFQ are estimates. Vendors are advised that the actual
number purchased/required may vary from those in the RFQ, depending upon the needs
of the CCSD and the availability of funds.
5.3 Quotes that contain minimum order amounts will not be accepted unless called for in the
solicitation document.
5.4 Pricing must be submitted on the Quote Form included within this document as requested,
without conditions, unless called for in solicitation document.
5.5 For Goods: Quotations must include any and all delivery and/or installation charges.
Delivery and/or installation requirements will be as specified in the solicitation document.
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RFQ Q2020028, Tree Removal Services
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
5.6 Prompt payment discounts will be considered for the purposes of quote evaluation and
award.
5.7 The CCSD does not pay late payment fees
5.8 HOURLY RATE FOR ADDITIONAL SERVICES - Within this document, CCSD has attempted to
anticipate and identify all services that may be needed under this contract throughout the
length of the award period. In the event CCSD has failed to anticipate all service needs,
responding vendors are asked to provide a fee structure for additional, related services that
may be needed during the award period. Vendors are to provide an hourly rate in the space
provided on the Quote Form. If awarded the contract, this fee would then apply to service
needs that may be identified at a later date. If there are different rates, please provide
any/all rate information.
6.0 INSURANCE REQUIREMENTS
6.1 Commercial General Liability with limits of at least $1 million. Coverage must include
products and completed operations with reporting of claims on occurrence basis.
6.2 Commercial Auto Liability with limits of at least $1 million.
6.3 Umbrella Coverage in excess of GL and Auto of at least $2 million.
6.4 Statutory Workers' Compensation
6.5 Employer's Liability of at least $100,000.
6.6 Vendor’s insurance carrier must have financial size category of at least V.
Cobb County School District must be named as an additional insured on all applicable policies. The
insurance carriers should be licensed to do business in the state of Georgia. The carriers must have
an AM Best rating of A- or higher.
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RFQ Q2020028, Tree Removal Services
COBB COUNTY SCHOOL DISTRICT
MARIETTA, GEORGIA
PROCUREMENT SERVICES DEPARTMENT
Please Note:
Signing of Acknowledgement and Agreement signifies that vendor complies with
insurance requirements as specified.
Proof of Insurance is not required with submission of quote but must be available upon
request (including during the evaluation process). CCSD will require proof of insurance
before issuance of Award Letter/Contract.
Vendor may choose to include proof of insurance with submission of quote in order to
expedite the evaluation process and issuance of award to the successful vendor.
After notification of pending award, a vendor not including proof of insurance with their
quote will be given not more than five (5) business days (including day of notification) to
provide proof or the quote will be deemed non-responsive.
7.0 ESCALATION/DE-ESCALATION CLAUSE
All prices offered shall be firm against any increase for one (1) year from the effective date of the
contract. Prior to renewal, CCSD may entertain a request for escalation. CCSD reserves the right
to accept or reject the request for a price increase and, if appropriate, to utilize other resources
in evaluating escalation requests. CCSD may entertain a request for escalation during the
contract period if the current market conditions and prices at the time of the request have
changed significantly. Documentation may be requested by CCSD that provides detail
information about the change in market conditions and prices. If the price change is approved,
the price will remain firm for 365 days from the date of the increase unless otherwise stated in
the renewal award letter. This clause also enables CCSD to seek de-escalation on the basis of the
same cited index, terms, and other resources
8.0 AWARDS
8.1 Award will be made to the lowest responsive and responsible vendor meeting
specifications and requirements. This is the vendor who submits the lowest price, whose
quote meets the specifications, terms, and conditions set forth in the RFQ, and who is
clearly capable of delivering the products or services specified. Therefore, the lowest
responsible vendor will not always be the vendor who has submitted the lowest monetary
quote.
8.2 The CCSD reserves the right to accept or reject any part of a submitted quotation, to accept
the entire quote from one vendor, to accept portions of the quote from several vendors,
or to reject all quotations submitted or waive any minor irregularity. The CCSD reserves
the right to consider current and past experience with a vendor and to award in the best
interest of the CCSD. The CCSD reserves the right to award by line item, to more than one
vendor and/or to award by group or any combination thereof.
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