Tree Planting and Temporary Irrigation System

Agency: City of Redmond
State: Washington
Type of Government: State & Local
NAICS Category:
  • 115310 - Support Activities for Forestry
  • 561730 - Landscaping Services
Posted Date: Sep 17, 2019
Due Date: Sep 23, 2019
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: IFB 10670-19
Bid Title: Tree Planting and Temporary Irrigation System
Category: Bidding & Contracting Opportunities
Status: Open

Description:

The City of Redmond, WA is soliciting bids from licensed contractors to provide labor and materials to complete site preparation, plant trees, install a related irrigation system, and provide two (2) years of maintenance on a total of four (4) acres of property at two separate work sites.


Publication Date/Time:
9/3/2019 9:00 AM
Closing Date/Time:
9/23/2019 10:00 AM
Contact Person:
Lucas Cometto, Sr. Purchasing Agent
Phone: 425-556-2184
Related Documents:

Attachment Preview

City of Redmond, Washington
Purchasing Division, M/S: 3NFN
15670 NE 85th Street
PO Box 97010
Redmond, WA 98073-9710
IFB 10670-19
Invitation For Bid
Tree Planting and Temporary Irrigation System
The City of Redmond, WA is soliciting bids from licensed contractors to provide labor and
materials to complete site preparation, plant trees, install a related irrigation system, and provide
two (2) years of maintenance on a total of four (4) acres of property at two separate work sites.
Posting Date: September 2, 2019
Optional Pre-Bid Meeting: September 12, 2019 at 10:30AM (PST)
Bids Due: September 23, 2019 at 10:00AM (PST)
The City of Redmond, Washington requests interested parties to submit sealed bids for the above referenced
Invitation For Bid (IFB).
Scope of Work
Provide labor and materials to complete site preparation, plant trees, install a related irrigation system, and
provide two (2) years of maintenance on a total of four (4) acres of property at two separate work sites in
Redmond, WA. The complete Scope of Work for this project is included as Attachment A and the Site Plan /
Map is included as Attachment D, Maps and Specifications.
This work is to be completed within sixty (60) days of Contractor selection.
This work is subject to the prevailing wage requirements of the State of Washington.
Subcontracting:
The City will not allow subcontracting of any kind to be performed on this work.
Working Site Conditions:
Per standard City construction processes:
o Monitoring for potential cultural resources may occur during the installation project. Monitors
are permitted to temporarily halt work if cultural artifacts are observed and would coordinate with
the appropriate agencies as needed. Monitoring activities should not impede the overall
progress of the selected Contractor, though may impact portions of the project area.
Public restrooms are available at Perrigo Park and Farrel-McWhirter Park during park hours.
IFB 10670-19 Tree Planting and Temporary Irrigation System
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Storage of materials, equipment, and supplies can be accommodated at or near both work sites. If
used, site security would be the responsibility of the Contractor.
This is a public facility and safety must be a priority.
o Speed on the access road/trail shall be limited to 10mph
o Always yield to pedestrians when using the defined access route to work sites
o Use spotters or flaggers to warn pedestrians of work activities; contract activities must yield to
all trail or park use
o The access routes must remain open at all times; infrequent, brief closures can occur to perform
defined work, such as moving equipment or materials
All work must occur Monday through Friday, between the hours of 7am and 4pm.
At the end of each work day, the site shall be left in a safe condition with the work sites and access
areas clean of debris.
Term
This contract will be awarded for two (2) years, from October 18, 2019 to October 17, 2021. The City reserves
the right to cancel this contract at any time, upon thirty (30) days written notice to the selected Contractor.
Please provide a work schedule with your bid to allow for adequate notification and staff scheduling during the
performance of this work. The work schedule is to include all proposed major milestones. Actual work
schedule shall be confirmed at the time of order placement.
Optional Pre-Bid Meeting
10:30AM (local time) on Thursday, September 12, 2019. An optional pre-bid meeting will be held at the
City’s Maintenance and Operations Center (MOC), Parks Department Meeting/Lunch Room, located at 18120
NE 76th St, Redmond WA 98052.
Bidders may ask questions or receive clarification on any portion of this IFB by participating in this pre-bid
meeting with City staff.
Proposed Timeline
The following table outlines the anticipated schedule for this IFB process. The City reserves the right to modify
or reschedule milestones as necessary.
Item
IFB Announced
Optional Pre-Bid Meeting
Bids Due
Selection of Contractor
Main Task Order Timeframe
Date
September 2, 2019
September 12, 2019
September 23, 2019
October 14, 2019
October 18, 2019 October 17, 2021
Bid Due Date/Time
10:00AM (local time) on Monday, September 23, 2019. The City of Redmond Purchasing Division must
receive bids no later than said date and time. Bids received after such time will be returned unopened. Bids
may be hand-delivered or mailed:
IFB 10670-19 Tree Planting and Temporary Irrigation System
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Hand-Delivery or FedEx/UPS:
Redmond City Hall
Purchasing Division, MS: 3NFN
15670 NE 85th St
Redmond, WA 98052
(For hand-delivery, drop off on 1st floor at the Customer Service Desk)
Or
U.S. Mail:
City of Redmond
Purchasing Division, MS: 3NFN
PO Box 97010
Redmond, WA 98073-9710
No emailed or faxed responses will be accepted. It is the bidder’s responsibility to ensure that any mailed
responses are received by Purchasing on time. Please place solicitation/IFB number on delivery envelope.
There is no formal bid opening.
By submitting a bid, Contractors acknowledge their satisfaction as to the size, scope and location of the work
to be performed.
Bid Requirements & Format
All costs for developing responses to this IFB are the obligation of the bidder and are not chargeable to the
City. The bidder must bear all costs associated with the preparation of the bid and of any oral presentation
requested by the City. All responses will become property of the City and will not be returned. Bids must
include all information requested and meet all specifications and requirements outlined in this IFB. Bids will be
evaluated based upon the information submitted.
A complete response will include the following:
1. Bidders must complete and return Attachment B, Bid Submittal Sheet.
a. Bids must include a list of references (including project name, contact name, and telephone
number/email address) of at least three (3) customer operations of similar scope and size, current
or completed. The City reserves the right to contact references without prior notification.
b. Bids must be made in the official name of the firm or individual under which business is
conducted (showing official business address) and must be signed by a person duly authorized
to legally bind the person, partnership, company, or corporation submitting the proposal.
c. Bids must acknowledge that the successful bidder understands and agrees to obtain a City of
Redmond business license as a requirement for performing these services. A Redmond
business license is required prior to performing any work, and Contractor must maintain the
IFB 10670-19 Tree Planting and Temporary Irrigation System
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business license in good standing throughout the term of its agreement with the City. A Redmond
business license application can be found at: http://www.redmond.gov/BusinessLicense.
d. Bids must acknowledge the number of calendar days the bid shall be valid (the City’s minimum
number of days is 60).
2. Proposed work schedule to include all major milestones.
3. The City requires two (2) printed response copies, unbound and on 8.5” x 11” paper. In keeping with
the City’s environmental sustainability efforts, no bindings, cover page, or table of contents are
required. Use of recycled content paper is preferred.
The City of Redmond is an active member of the King County Directors Association (KCDA) and several other
joint purchasing entities and would be eligible to seek access to any and all price considerations, terms and
conditions outlined in master agreements formed by one of these agencies. If a proposal is based on any of
these pricing agreements/arrangements it shall be the responsibility of the bidder to identify such. It is
requested that the City be contacted prior to bid submission if beneficial pricing may be achieved by the City
via access to an existing contract with one of these agencies.
Selection & Award
The City intends to award this contract to the bidder who provides the lowest responsible, responsive bid that,
in the opinion of the City, meets all specification criteria. Upon selection of a Contractor, the City will issue a
purchase order to procure the identified labor and materials specified in Attachment A, Scope of Work.
During evaluation, the City may consider the following:
References history of errors and omissions via reference checks
Ability to meet contract deadlines
Responsiveness to solicitation requirements
Compliance with statutes and rules relating to contracts or services
Strength and stability of the company
Technical experience and strength
The City reserves the right to reject any or all bids and to waive any irregularities or information in the
evaluation process. The final decision is the sole decision of the City and respondents to this request have no
appeal rights or procedures guaranteed to them. The City reserves the right to conduct any necessary
interviews before final award. The City has the option not to award a contract at the end of this process.
Terms and Conditions
The City reserves the right to amend terms of this IFB to circulate various addenda, or to withdraw the IFB at
any time, regardless of how much time and effort firms may have spent on their responses. Terms of the
agreement are outlined in this solicitation and include the following documents, which are incorporated herein
by this reference:
IFB 10670-19 Tree Planting and Temporary Irrigation System
Attachment A, Scope of Work
IFB 10670-19 Tree Planting and Temporary Irrigation System
Page 4 of 8
Attachment B, Bid Submittal Sheet
Attachment C, City of Redmond Standard Terms and Conditions
Attachment D, Maps and Specifications
Attachment E, Payment and Performance Bonds
Any forthcoming purchase order will be in accordance with City of Redmond Standard Terms and Conditions
(Attachment C) and the requirements of this solicitation. No changes or deviations from the terms set forth in
this document are permitted without the prior approval of the City.
Performance Criteria
Contractor shall perform in accordance with the terms and conditions as stated herein and in accordance with
the highest standards and commercial practices. Charges of poor performance/service against the Contractor
shall be documented by the City and submitted to the Contractor for corrective action. Continued poor
performance shall be deemed a breach of City requirements and shall be the cause for immediate termination
of services.
Warranty
Contractor warrants the services will be free from defects in material and workmanship for a period of one year
following the date of completion and acceptance of the services.
Insurance
Before work may commence, the successful bidder will be required to provide a Certificate of Insurance and
endorsement showing the City of Redmond as Additional Insured of not less than the following amounts:
General Liability Limits:
Bodily injury each occurrence:
$2,000,000
Property damage each occurrence: $2,000,000
Automobile Liability Limits:
Bodily injury each occurrence:
$1,000,000
Property damage each occurrence: $1,000,000
Workers Compensation:
Statutory limits
Prior to performing any services, Contractor shall provide the City a standard ACORD Form 25 Certificate of
Insurance, naming the City as Additional Insured. Failure of the City to demand such certificate or failure of the
City to identify a deficiency in the insurance documentation shall not be construed as a waiver of Contractor’s
obligation to maintain such insurance.
Prevailing Wage and Retainage
Any labor performed under this IFB falls within the definition of public work under Revised Code of Washington
(RCW) 39.04, and wages must be paid prevailing wage rates. The rules and regulations of the Department of
Labor and Industries and the schedule of prevailing wage rates for the greater Redmond area can be obtained
from the State Department’s website at http://www.lni.wa.gov/TradesLicensing/PrevWage/.
IFB 10670-19 Tree Planting and Temporary Irrigation System
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