Trash/Recycling Bid Documents

Agency:	Fairview township
State:	Pennsylvania
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	Jun 2, 2026
Due Date:	Jul 16, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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TOWNSHIP OF FAIRVIEW

YORK COUNTY, PENNSYLVANIA

SPECIFICATIONS FOR THE COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID

WASTE, ONE LARGE ITEM, YARD WASTE, AND THE RECYCLING AND MARKETING OF

SPECIFIC ITEMS COLLECTED WITHIN THE CORPORATE LIMITS OF THE TOWNSHIP OF

FAIRVIEW AS AT PRESENT EXISTING.

THIS CONTRACT WILL BE AWARDED IN ACCORDANCE WITH THE FOLLOWING

DOCUMENTS:

Invitation to Bid

General Stipulations and Information for Bidders

Specifications

Bid Forms

Affidavit

BEFORE BIDDING, ALL CONTRACTORS ARE REQUESTED TO CAREFULLY READ AND

THOROUGHLY FAMILIARIZE THEMSELVES WITH THE ABOVE DOCUMENTS.

INVITATION TO BID

Sealed bids will be received by the Board of Supervisors, Fairview Township, York

County, Pennsylvania, until 9:00 A.M., July 16, 2026, at the Municipal Building, 599

Lewisberry Road, New Cumberland, PA 17070-2399, at which time bids will be

publicly opened and read, for the following:

THE COLLECTION AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD WASTE,

AND THE RECYCLING AND MARKETING OF SPECIFIC ITEMS COLLECTED WITHIN

THE CORPORATE LIMITS OF FAIRVIEW TOWNSHIP.

The Board of Supervisors may act on said bids at the meeting of July 27, 2026, at

6:00 P.M., or at a later publicly announced Township meeting. Fairview Township

reserves the right to reject any or all bids and to award no or any alternate bid

which the Township determines to be in the best interests of its citizens, in its sole

discretion.

Bid documents may be obtained at the Municipal Building, Monday – Friday, 8:00 AM to

4:30 PM, or alternatively, on the Township website - www.twp.fairview.pa.us. Questions

regarding the bid documents should be directed in writing to Donald F. Martin III,

Township Manager: donmartin@twp.fairview.pa.us. A pre-bid meeting will be held June

24, 2026, at 10:00a.m. at the Township Building, 599 Lewisberry Road New Cumberland,

PA 17070, attendance at which meeting is strongly encouraged.

FAIRVIEW TOWNSHIP

YORK COUNTY, PENNSYLVANIA

GENERAL STIPULATIONS AND INFORMATION FOR BIDDERS

1. SEALED BIDS:

Sealed bids shall be addressed to “BOARD OF SUPERVISORS, FAIRVIEW TOWNSHIP, 599

LEWISBERRY ROAD, NEW CUMBERLAND, PA 17070" and marked “BID FOR COLLECTION

AND DISPOSAL OF RESIDENTIAL SOLID WASTE, YARD WASTE AND RECYCLABLES”, in

accordance with the specifications attached hereto, and will be received at the Fairview Township

Municipal Building, 599 Lewisberry Road, New Cumberland, PA 17070, until 9:00 a.m., prevailing

time, July 16, 2026, at which time all bids will be publicly opened and read. The Board of

Supervisors may act on said bids at its regularly scheduled meeting on July 27, 2026, at 6:00

p.m., in the Municipal Building, or at a later publicly announced meeting of the Board.

2. PRINTED FORM OF BIDS:

All bids must be made upon the blank form of the bid attached hereto and must give the price

proposed, figures (typed or written in ink) and must be signed by the bidder with his full name

and address; where a partnership, the name and address of each partner in full; and if a

corporation, limited liability company or other business entity, the place where chartered and

names, titles and business addresses of the officers or members/managers. In submitting bids,

the bid form must not be removed from the General Stipulations and Information for Bidders or

the Specifications, but deposited intact as received, and properly sealed.

3. BID SECURITY:

Each bid must be accompanied by a Certified/Cashier’s Check or Bid Bond payable to or in favor

of the Township of Fairview, in the amount of $150,000.00 as “Bid Security” to ensure good faith

in bidding. The Bid Security shall be forfeited to the Township of Fairview in the event the

successful bidder neglects or refuses to enter into the contract, fails to provide a certificate of

insurance as required and to give bond as hereinafter specified, not as a penalty but as just and

liquidated damages for delays or additional costs or expenses incurred by the Township owing to

the bidder’s failure to accept the award and execute the contract, provide the required insurance

and give bond, as required.

4. BID SECURITY RETURNED:

The Bid Security of the unsuccessful bidders will be returned after the contract is awarded. The

Bid Security of the successful bidder will be returned after the execution and delivery of the

contract and performance bond, as well as the required certificate of insurance.

5. QUALIFICATIONS OF BIDDERS:

Each Bidder shall furnish the following sworn statement with regard to the following for

consideration by the Township in determining the qualifications of the Bidder to perform the work:

A. Owned-Equipment Statement: A sworn statement listing equipment owned or controlled

by the Bidder and available to it for performing the work. The statement must include make, model,

year, body type, capacity, and condition.

B. Experience Statement: A sworn statement listing the Bidder’s experience in performing

similar work to the work for which its bid is being submitted. Specifically, the experience should

include past or ongoing contracts with municipalities. The statement should reflect a minimum of

five (5) years of experience with similar work and contain the following information:

1. Project title and description of work, including municipality identification.

2. Dates when work started and completed.

3. The name and address of the recipient of the service and the telephone number of

the contact person.

4. For the five (5) year period, any contracts defaulted upon by the bidder, or which

are/were subject to litigation between the bidder and the municipality.

C. Financial Statement: A full and complete sworn financial statement as of and for the

years ending 2024 and 2025. The statements should also include any unsatisfied judgements

against the Bidder, including the amount of the judgement, the name and address of the creditor,

the date of the judgement and the identification of public records at which the same is recorded.

6. PLANS AND SPECIFICATIONS:

With each bid, the bidder must furnish one (1) set of general plans and specifications setting forth

the equipment, size of work crew, times of collection, routing and methods proposed for collecting,

receiving, recycling, transporting, conveying, and disposing of all municipal waste. A copy of the

Township map showing the existing collection routes is attached. The apparatus and equipment

for the elimination and control of nuisances that may arise during the process of collection, treating

or disposal of the material shall be shown, specified and described in sufficient detail to enable

the Board of Supervisors to adjudge their adequacy and sufficiency, as it is an essential

requirement of this contract that neither objectionable odors, noxious gases nor putrescent liquid

shall escape during or after the process of collection, treatment, recycling or disposal to the extent

of constituting a public nuisance. In addition, the bidder shall submit a SWORN STATEMENT

that he will abide by all Statutes, Ordinances, Rules, and Regulations of any Municipality,

Authority, and the Commonwealth of Pennsylvania providing or making available disposal

facilities operating in those service areas.

7. CONTRACT, BOND, AND INSURANCE:

The successful bidder, within ten (10) business days after notification of award, shall enter into a

written contract with the Township of Fairview and shall also give it a performance bond, with an

approved surety company authorized to do business in the Commonwealth of Pennsylvania, in

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Trash/Recycling Bid Documents

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