Trash Can Liners Re-Bid

Agency: State Government of Virginia
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 561720 - Janitorial Services
Posted Date: Sep 17, 2019
Due Date: Oct 8, 2019
Solicitation No: IFB 20032-KP-1
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
IFB 20032-KP-1
  • Trash Can Liners Re-Bid
  • Status: Open
  • Time Left:20 days
  • Closing: 10/8/19 3:00 PM
  • Issued: 9/17/19 11:00 AM
  • Last Amended:
  • Buyer:Kelly Pittman
  • kpittman@suffolkva.us
  • 757-514-7522

  • Issued By:City of Suffolk
  • Type:Invitation for Bids (IFB)
  • Category:Non-Professional Services - Non-Technology
  • Work Location: Suffolk, VA 23434
  • Web Address:
  • Pre-Bid Conference:
  • Open Responses:10/8/19
  • Description:The intent of this Invitation for Bid (IFB) is to select one (1) vendor to purchase trash can liners to be utilized by the City of Suffolk on an “as needed basis” during the contract period.

Attachments
Attachment Size Description Posted On Type
IFB 20032-KP Trashcan Liners Re-Bid.pdf (266.13 KB) IFB 20032-KP Trash Can Liners Re-Bid 09/17/19 Solicitation

Attachment Preview

INVITATION FOR BID
City of Suffolk
IFB # 20032-KP
September 17, 2019
Purchasing Division
442 W. Washington Street, Room 1086
Suffolk, VA 23434
Phone: (757) 514-7520 Fax: (757) 514-7524
Trash Can Liners Re-Bid
SCOPE OF WORK: The intent of this Invitation for Bid (IFB) is to select one (1) vendor to
purchase trash can liners to be utilized by the City of Suffolk on an “as needed basis” during the
contract period.
Bid Due: 3:00 p.m., October 8, 2019
Contract Officer: ________Kelly Pittman________________
Kelly Pittman, Buyer, kpittman@suffolkva.us
The Buyer, Kelly Pittman is the Contract Officer for the City of Suffolk with respect to this IFB. All questions
and/or comments should be directed to her at this email address: kpittman@suffolkva.us. The respondents
to this IFB shall not contact, either directly or indirectly, any other employee or agent of the City regarding
this IFB. This prohibition shall also extend to the Suffolk City Council and other elected City officials. Any
such unauthorized contact may disqualify the bidder from the procurement. All questions concerning bid
must be in writing and received five (5) business days prior to the bid opening.
**SUBMIT ENTIRE IFB AS YOUR BID PACKAGE**
Sealed bids subject to the conditions and instructions contained herein, will be received at the
office of the Purchasing Agent listed above, until the time and date shown above (local
prevailing time), for furnishing the items or services described in the bid. Full bid documents
can be downloaded at the City of Suffolk website http://apps.suffolkva.us/bids/.
Company Name:
Address:
City / State / Zip:
Telephone:
FAX No.:
E-mail:
Print Name:
Title:
Signature:
Date:
-1-
In compliance with this Invitation for Bid (IFB), and subject to all the conditions thereof, the
signatory offers, if this bid is accepted within ninety (90) calendar days from the date of the
opening, to furnish any or all of the items and/or services upon which prices are quoted, at the
price set opposite each item, to be delivered at the time and place specified herein. The above
signature certifies the bidder has read, understands, and agrees to all terms, conditions, and
requirements of this bid, and is authorized to contract on behalf of firm named above.
IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF DISABILITY IN
ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE CONTACT THIS DIVISION AS
SOON AS POSSIBLE.
BID OPENING
Bids shall be publicly opened and read aloud on the date that the bids are accepted.
Public opening will be held on October 8, 2019 at 3:00 PM (local prevailing time), in the
City of Suffolk Municipal Center, Purchasing Conference Room, room 1086, located at
442 W. Washington Street, Suffolk, VA 23434-5237.
Bidder must submit entire IFB. Failure to submit bid package may result in
disqualification of bid.
-2-
INVITATION FOR BID
Trash Can Liners Re-Bid
Table of Contents
SECTION/TITLE
PURPOSE .......................................................................................................................... - 4 -
COMPETITION INTENDED................................................................................................ - 4 -
CONTRACT PERIOD ......................................................................................................... - 4 -
GENERAL SPECIFICATIONS ............................................................................................ - 4 -
ADDITIONAL INSTRUCTIONS........................................................................................... - 7 -
CONTRACT TERMS AND CONDITIONS......................................................................... - 13 -
BID FORM ........................................................................................................................ - 20 -
REFERENCES ................................................................................................................. - 23 -
ANTICOLLUSION/NONDISCRIMINATION/DRUG FREE WORKPLACE CLAUSES ........ - 25 -
PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA................................ - 26 -
EXCEPTION PAGE .......................................................................................................... - 27 -
INSURANCE REQUIREMENTS ....................................................................................... - 28 -
-3-
PURPOSE
The intent of this Invitation for Bid (IFB) is to select one (1) vendor to purchase trash can
liners to be utilized by the City of Suffolk on an “as needed basis” during the contract
period.
COMPETITION INTENDED
It is the City’s intent that this Invitation for Bid (IFB) permits competition. It shall be the
bidder’s responsibility to advise the Purchasing Agent in writing if any language
requirement, specification, etc., or any combination thereof, inadvertently restricts or
limits the requirements stated in this IFB to a single source. Such notification must be
received by the Purchasing Agent not later than five (5) business days prior to the date
set for bids to close.
CONTRACT PERIOD
The contract shall cover the period from October 1, 2019 through September 30, 2020.
This contract may be renewed based on the terms and conditions at the expiration of its
term at the sole discretion of the City. Automatic renewals will occur for up to two (2)
additional one-year periods through September 30, 2022.
Initial rates and subsequent renewal rates must be guaranteed for a minimum of twelve
(12) months. Any increase in rates shall be limited to the lesser of the Consumer Price
Index for all Urban Consumers (CPI-U) – Other Goods and Services (unadjusted for the
current 12 month period) or 3%. Any increase in rate must be submitted sixty (60) days
prior to contract renewal. The City does not guarantee approval of any rate increase.
GENERAL SPECIFICATIONS
The purpose of this Invitation for Bid (IFB) is to establish an agreement whereby the City
of Suffolk may obtain various trash can liners with prompt and reliable service at fair and
reasonable prices. All items are intended for the sole use of the City and will not be
available for resale.
Any quantities shown are approximate and are for the purpose of bid evaluation. The
City of Suffolk reserves the right to order items as may be required during the said
period, and it also reserves the right not to order any items bid upon by the vendor, if it is
found that such services are not required by the City during the period covered by this
contract.
Products
Product requirements are listed on the BID FORM. The City, in its sole opinion, will
determine whether the product offered is equal to that specified.
Samples
Contractor is required to submit samples offered as part of their bid package. Each
sample shall be appropriately labeled with the item number, manufacturer, product, mil.,
and vendor name.
-4-
Non-submittal of samples will be reason to declare the bidder non-responsive.
Quality
During the term of the agreement, substitutions will not be permitted without prior written
approval by the Purchasing Division. Approval of substitutions shall be at the discretion
of the City.
Pricing
Should the City desire to obtain trash can liners other than those specified in this
Invitation to Bid, the Bidder shall provide the City with a percentage discount from
suggested retail price. Said items shall be selected from the manufacture’s catalogue
and shall be discounted from the current list price. The percentage discount shall be
firm throughout the entire contract period. The City reserves the right to evaluate the
percentage discount submitted. Should the City deem said discount to not be in the
City’s best interest the City shall exercise the right to obtain additional trash can liners
elsewhere. Cost plus a percentage of cost will not be accepted.
The City of Suffolk reserves the right to accept or reject the request for a price increase
within 30 days of such notice. If the price increase is rejected, the specific item in
question may be canceled.
Prices quoted shall include inside delivery costs. Prices quoted shall be exclusive of
all applicable Federal and Virginia State taxes. Tax exemption certificate will be
furnished if required.
Contractor’s Inventory
The Contractor shall notify the City of Suffolk when out of stock on any item due to
circumstances beyond his control. The City reserves the right to procure out-of-stock
items from other sources in these situations.
Ordering and Invoicing
Orders will be placed with the vendor as needed by the various City of Suffolk
departments.
Contractor shall submit all invoices and credit memos to the using department; each
shall reference the appropriate Purchase Order. Items shall be billed to using
department for processing of payments in accordance with the City's normal bimonthly
payment cycle. All credit memos must indicate original invoice number.
Returns
For items delivered incorrectly, the Contractor shall pick up items to be returned on his
next regular delivery or within seven (7) days of notification, whichever comes first, and
allow full credit for items returned in original condition.
Should the using agency desire to return items which were delivered in accordance with
their order (not the error of the Contractor), Contractor shall accept said returns but may
assess a restocking fee not to exceed 10% of the City's cost for that item.
-5-

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

IFB 20-027-ITB-2 20-027-ITB RTE. 29 (LEE HWY) AT RTE. 120 (N. GLEBE RD)

State Government of Virginia

Bid Due: 10/28/2019

Opportunity History Original Synopsis Aug 19, 2019 7:39 am Solicitation Number : 36C24619Q1040

Department of Veterans Affairs

Opportunity History Original Synopsis Oct 03, 2019 9:27 am Solicitation Number : SPE30019R0065

Defense Logistics Agency

Bid Due: 11/20/2019

IFB 236-A8236-007-1 Rice Center Research Facility Status: Open Time Left:22 days Closing: 10/29/19

State Government of Virginia

Bid Due: 10/29/2019