2020-2023 Town Center Christmas Tree & Doves Installation, Maintenance, Removal and Storage

Agency: Woodlands Township
State: Texas
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jul 17, 2020
Due Date: Aug 5, 2020
Solicitation No: C-2020-0133
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: C-2020-0133
Bid Title: 2020-2023 Town Center Christmas Tree & Doves Installation, Maintenance, Removal and Storage
Category: Professional Services
Status: Open

Description:
The Woodlands Township is seeking bids from professional, qualified contractors for seasonal holiday decorating services be placed in specified locations within Town Center for a period of 36 months beginning November 1, 2020. The selected contractor will furnish all labor, materials, off-use storage space, equipment, supervision, and transportation necessary to install, maintain, remove, and store eight (8) holiday doves and one (1) Christmas tree. The Woodlands Township owns the tree and doves included in the scope of services.
Publication Date/Time:
7/17/2020 7:00 AM
Closing Date/Time:
8/5/2020 5:00 PM
Related Documents:

Attachment Preview

The Woodlands Township
2801 Technology Forest Drive
The Woodlands, TX 77381
Invitation for Bids
2020-2023 Town Center Christmas Tree and Doves
Installation, Maintenance, Removal, and Storage
Contract Number: C-2020-0133
Scope: The Woodlands Township is seeking bids from professional, qualified contractors for seasonal holiday
decorating services be placed in specified locations within Town Center for a period of 36 months beginning
November 1, 2020. The selected contractor will furnish all labor, materials, off-use storage space, equipment,
supervison, and transportation necessary to install, maintain, remove, and store eight (8) holiday doves and one (1)
Christmas tree. The Woodlands Township owns the tree and doves included in the scope of services.
Released / Advertised
No Pre-Bid Meeting due to COVID-19 Restrictions.
Deadline for Written Questions at 5:00 p.m. CST
Addendum Released, if/as needed,
by 5:00 p.m. CST
Bids Due by 5:00 p.m. CST
at 2801 Technology Forest Blvd, The Woodlands, TX 77381,
either mail in (certified to be received by deadline) or by
email to khshaw@thewoodlandstownship-tx.gov
NO HAND DELIVERY AT THIS TIME!
July 22, 2020
See Required
Site Visitation Form
July 29, 2020
July 30, 2020
August 5, 2020
Page 1 of 34
Bid for 2020-2023 Town Center Christmas Tree and Doves Installation, Maintenance, Removal, and Storage, C-2020-0133
- Exhibit A -
Bid Submission Checklist
Only items marked with a YES are applicable to this bid (“Required”).
If additional information is needed, please contact the project coordinator identified in this document.
Vendor must initial each required task as it is completed.
Vendor must include this form as the cover page to the bid submittal.
Vendor/Contractor Name:
Individual submitting:
Contract Number C-2020-0133
Required
Item
Bidder has
included in
Submitted
Packet (Initial)
Required
Item
YES Initialed and Signed-
General Specifications and
Acknowledgement
YES References
YES Bid Tabulation Form
YES Signed- Bid Certification
YES
YES
Notarized Statement of
Bidders Qualifications
Bid Bond- $5,000
YES Signed- Addendum
YES Sub-Contractor List
Acknowledgment
YES
Required
if
Awarded
Signed- Site Visitation Form
YES Signed (CIQ) Conflict of
Interest Questionnaire
After awarded the following documents must be provided-
Initial if you are prepared to provide these after awarded, as required
Required
Acknowledged
if
Awarded
YES
Form 1295 “Certificate of
Interested Parties”
YES
Payment Bond
This applies to bids that
exceed $25,000
Bidder has
included in
Submitted
Packet (Initial)
Acknowledged
YES
Performance Bond
Requirements.
This applies to bids that
exceed $25,000
YES
Worker’s Compensation
Check if you are prepared
to provide this after
award, inclusive of
endorsement forms, as
required, if applicable
YES General Liability and Auto
Check if you are prepared to
provide this after award,
inclusive of endorsement
forms, as required, if
applicable
It is the vendor’s responsibility to be thoroughly familiar with all bid requirements and specifications.
Page 2 of 34
Bid for 2020-2023 Town Center Christmas Tree and Doves Installation, Maintenance, Removal, and Storage, C-2020-0133
- Exhibit B -
General Specifications and Acknowledgement
Bidder shall complete every space in the bidder proposal column with either signed initials to indicate the item
being bid is exactly as specified or a description to indicate any deviation of item being bid from the specifications.
Bidder may submit additional information explaining any proposed deviation.
Item #
1.1
Description of Requirements
1. GENERAL PROVISIONS
The Woodlands Township reserves the right to reject any or all bids, including without
limitation the rights to reject any or all nonconforming, non-responsive, unbalanced or
conditional bids and to reject the bid of any bidder if The Woodlands Township believes that
it would not be in the best interest of the project to make an award to that bidder, whether
because the bid is not responsive or the bidder is unqualified or of doubtful financial ability or
fails to meet any other pertinent standard or criteria established by The Woodlands Township.
1.2 The Woodlands Township also reserves the right to waive all informalities and defects in the
bids and the bidding process not involving price, time of submittal or changes in the work
and to negotiate contract terms with the successful bidder. Discrepancies between the
multiplication of units of work and unit prices will be resolved in favor of the unit prices.
Discrepancies between the indicated sum of any column of figures and the correct sum
thereof will be resolved in favor of the correct sum. Discrepancies between words and
figures will be resolved in favor of the words. In case of ambiguity or lack of clarity in stating
the prices in the bid, The Woodlands Township reserves the right to consider the most
advantageous bid thereof or to reject the bid.
1.3 Prospective Bidders may obtain a bid package including specifications and bidding documents
from The Woodlands Township website, online at: www.thewoodlandstownship-tx.gov/bids.
1.4 Bidders should carefully examine the bid documents, specifications and other documents, visit
the sites of the work, field verify quantities and fully inform themselves as to all conditions
and matters which can in any way affect the work or the cost thereof. Should a bidder find
discrepancies in or omissions from specifications, or other documents, or be in doubt as to
their meaning, he should at once notify The Township and obtain clarification prior to
submitting a bid.
1.5 Addenda to the specifications shall be considered part of the contract documents. Bidder shall
acknowledge receipt of addenda on Exhibit A, the Addendum Acknowledgement Form. Oral
and other interpretations or clarifications will be without legal effect. See also, Exhibit C.
1.6 Any qualification or exception submitted by the contractor pertaining to the specifications
and bid items may be cause for rejection of bid. (A conditional bid may be cause for
rejection.)
1.7 The Contractor’s bid shall include unit prices as outlined in Exhibit D, the Bid Tabulation
Form, and attested in Exhibit E, the Bid Certification Form. Quantities required and listed are
substantially correct, but The Woodlands Township reserves the right to increase and/or
decrease the amount of work to be done by any amount at the same unit cost bid. See also,
Exhibits D and E.
1.8 There will be no public bid opening; however, bid tabulations and related bid documents will
be released once the Board of Directors has reviewed and approved them.
Bidder’s
Initials
Page 3 of 34
Bid for 2020-2023 Town Center Christmas Tree and Doves Installation, Maintenance, Removal, and Storage, C-2020-0133
1.9 ANY ALTERATIONS, ADDITIONS OR DELETIONS, TO EITHER THE INSTRUCTIONS TO BIDDERS,
OR THE PROPOSAL FORM SHALL CONSTITUTE THE BID(S) AS UNACCEPTABLE.
1.10 Contractor shall be capable of receiving communication by web, email, or via phone
call/message.
1.11 Contractor shall provide all equipment, labor, trucks, and material necessary to perform the
required service. No equipment, material or personnel shall be provided by The Township to
Contractor unless agreed upon in advance in writing by the Township.
1.12 Contractor shall remove all rubbish, waste and discarded material on a daily basis that is a
result of their services provided to the Township. If Contractor fails to comply with this
obligation, and the Township is required to remedy, the Contractor agrees to reimburse the
Township for all expenses incurred for the remedy.
1.13 Each Contractor’s employee will be identified by a company uniform (shirt, pants, or cap)
and vehicles will be reasonably clean and marked with company name.
1.14 Each employee will be identified by a company uniform (shirt, pants or cap) and vehicles will
be clean, and all marked with company name.
1.15 Contractor’s equipment must be well maintained and in good condition. The Township shall
not be billed for contractor’s wait time if Contractor’s equipment fails and workers are at the
job-site awaiting a replacement.
1.16 Transportation of staff and equipment shall be done only in vehicles marked with
contractor’s company logo unless agreed in writing by Township staff.
1.17 The Woodlands Township may direct specific times for certain work to be performed so as to
not interfere with Waterway, local business, hotel, park and/or community activities.
1.18 The facilities will remain open for use by the public when contractor is performing its
maintenance operation as applicable. Traffic plans, or lane closures, should allow for some
pass-through traffic whenever possible - as should vehicles parked to load or unload.
1.19 Contractor is responsible for repairing any damage to the existing facilities, irrigation,
utilities, landscaping, or grounds that occur as a result of Contractor’s work, where
applicable. This includes damaged curbs or other property in the public right of way.
1.20 Service can only be requested by authorized personnel who include Township staff having a
title of Supervisor, Superintendent/Manager, Asst. Director, Director, Assistant General
Manager, or President/General Manager.
1.21 Contractors shall understand that one of the main emphases of this community is the
preservation of the natural existing environment which includes the trees, bushes,
wildflowers and wildlife, and to enhance it by additional landscaping and the development of
the lakes and open space. No trees, shrubs or vegetation should be unnecessarily removed
or damaged. No trash, lumber, etc. can be dumped in the woods. No vehicles, etc. can be
parked except in designated areas assigned by The Woodlands Township designee.
End of Section 1.
Page 4 of 34
Bid for 2020-2023 Town Center Christmas Tree and Doves Installation, Maintenance, Removal, and Storage, C-2020-0133
Item #
Description of Requirements
1. APPLICABLE LAWS, REGULATIONS, AND INSURANCE
2.1 Please be advised that in accordance with State of Texas Local Government Code Chapter
176, Bidder must submit Form CIQ (Conflict of Interest Questionnaire). Included is a
sample form as Exhibit F.
2.2 In compliance with State of Texas Government Code, Section 2252.908, the successful
business entity awarded a contract by the Board of Directors of The Woodlands Township
must complete Form 1295 – “Certificate of Interested Parties” – and must provide a
signed and notarized printed copy of the form and a separate certification of filing. The
form can be found at www.ethics.state.tx.us. See also, Exhibit G.
2.3 At Contractor's own cost and expense, Contractor shall comply with all laws, ordinances,
rules, and regulations of the federal, state and local and OSHA authorities and
departments relating to or affecting the work hereunder, and shall secure and obtain any
and all permits, licenses and consents as may be necessary in connection therewith.
2.4 Pursuant to the previous item, Contractor is aware that the inside of the Christmas tree,
once assembled or during assembly, may be considered to be an enclosed or confined
work space with limited ventilation. At Contractor’s own cost and expenses, Contactor
shall comply with any applicable OHSA requirements for working in and around these
such spaces, including specificially OHSA 1910.146: “Permit Required Confined Spaces”.
2.4 Contractor shall furnish to The Township copies of said licenses, permits and insurance
certificates prior to the commencement of any work hereunder.
2.5 Traffic control, where and when needed, must meet the requirements of all state and
local laws and regulations shall be included as part of the unit cost.
2.6 All work, repairs, preventative maintenance and installations shall be made in compliance
with the appropriate Certifications, Laws, and Codes as adopted by the State of Texas. See
especially: National Electrical Code (NEC) version 2020, adopted by the State of Texas as
of September 1, 2020, and any other applicable Texas Administrative Code (TAC)
requirements for the electrical connections, extension cords, switches and covers, etc.
2.7 Contractor shall provide The Woodlands Township acceptable proof of insurance and
endorsement forms which meets the requirements as identified herein. Proof of
Insurance must be provided before the execution fo the Contract and before any Work is
to begin. See also, Exhibit H.
End of Section 2.
Bidder’s
Initials
Page 5 of 34
Bid for 2020-2023 Town Center Christmas Tree and Doves Installation, Maintenance, Removal, and Storage, C-2020-0133

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