County of Somerset New Jersey
PO Box 3000 – 20 Grove Street
COUNTY ADMINISTRATION BUILDING
SOMERVILLE, NJ 08876-1262
KAREN L. MCGEE, RPPO, QPA
PHONE: (908) 231-7043
Fax: (908) 575-3917
NOTICE TO BIDDERS
Sealed bids will be received by the Purchasing Agent for the County of Somerset on July 16, 2020
at 1:30pm prevailing time in the Purchasing Division conference room, County Administration
Building, 20 Grove Street, Somerville, NJ 08876 at which time and place bids will be opened and
read in public for:
Contract # CC-0069-20
In accordance with the Governor’s directives, the County of Somerset offices are closed to the public,
but still operational.
The Purchasing Division is maintaining Social Distancing; therefore, it is encouraged to Mail in your
bid responses in a timely manner via USPS, UPS and FedEx, etc. If they must be hand-delivered,
potential bidders may drop them off at the Main Entrance of the County’s Administration Building,
20 Grove Street, Somerville, New Jersey 08876 and a Sheriff’s Officer will contact the Purchasing
Division to receive the responses.
We value the integrity of the procurement process, and due to the circumstances, the bid opening
will be conducted via Live-Stream from the Freeholder’s Meeting room. You can access the Live-
Stream from the County’s homepage at the prevailing date and time stated in this Notice to
Bidders. During the bid opening process, the bidders will be announced as well bid amounts. A bid
review providing unit prices will not take place at the openings. Instead, this information will be
posted, as always to the Purchasing webpage once available.
Bid responses must be made on the standard proposal forms, be enclosed in a sealed package
bearing the name and address of the bidder and the “BID TITLE NAME & CONTRACT #” on the
outside, and addressed to Melissa A. Kosensky, Assistant Purchasing Agent, at the address above.
Any Bid Addenda will be issued on the County website, and processed in accordance with N.J.S.A.
40A:11-23(c)(1). All interested bidders should check the website from now through bid opening. It
is the sole responsibility of the respondent to be knowledgeable of all addenda related to this
Specifications and instruction to bidders may be obtained at the Purchasing Office or the County
website at www.co.somerset.nj.us.
Bidders shall comply with the requirements of N.J.S.A. 10:5-31 and N.J.A.C. 17-27 et seq.
Melissa A. Kosensky, RPPO, QPA
Assistant Purchasing Agent – Somerset County
COUNTY OF SOMERSET
SUBMISSION OF BIDS
A. Sealed bids shall be received in accordance with public advertisement as required by law,
a copy of said notice being attached hereto and made a part of these specifications.
B. Each bid shall be submitted on the proposal form attached, in a sealed envelope
(1) Addressed to the Purchasing Agent
(2) Bearing the name and address of the bidder on the outside
(3) Clearly marked “BID” with the name of the item(s) being bid. Provide One (1) Original
& One (1) copy of the bid. Faxed or emailed bids will NOT be accepted.
C. It is the bidder’s responsibility to see that bids are presented to the Purchasing Agent on
the hour and at the place designated. Bids may be hand delivered or mailed; however,
the County disclaims any responsibility for bids forwarded by regular or express mail. If
the bid is sent by express mail, the designation in B. above must also appear on
the outside of the express company envelope. Bids received after the designated
time and date will be returned unopened.
D. The County reserves the right to postpone the date for presentation and opening of bids
and will give written notice of any such postponement to each perspective bidder as
required by law.
E. Sealed bids forwarded to the owner before the time of opening of bids may be withdrawn
upon written application of the bidder who shall be required to produce evidence showing
that the individual is or represents the principal or principals involved in the bid. Once
bids have been opened, they shall remain firm for a period of sixty (60) calendar days.
F. Each bid proposal form must give the full business address, business phone, fax, e-mail,
the contact person of the bidder, and be signed by an authorized representative as follow:
• Bids by partnerships must be signed in the partnership name by one of the members
of the partnership or by an authorized representative followed by the signature and
designation of the person signing.
• Bids by corporations must be signed in the legal name of the corporation, followed
by the name of the State in which incorporated and must contain the signature and
designation of the president, secretary or other person authorized to bind the
corporation in the matter.
• Bids by sole-proprietorship shall be signed by the proprietor.
• When requested, satisfactory evidence of the authority of the officer signing shall
G. Multiple Bids Not Accepted
More than one bid from an individual, a firm or partnership, a corporation or association
under the same or different names shall not be considered.
H. Official Request for Bid packages are available from Somerset County’s website at
www.co.somerset.nj.us at no cost to the prospective bidders. All addenda are posted on
the County site and issued in accordance with N.J.S.A. 40A:11-23(c)(1). Potential bidders
are cautioned that they are bidding at their own risk if a third party supplied the
specifications that may or may not be complete. Somerset County is not responsible for
third party supplied specifications.
I. The Somerset County Park Commission is to be considered an agency of the County
entitled to participate in the contract(s) resulting from this bid.
J. Results of all bids are posted on the County website.
The following provisions, if indicated by an (x), shall be applicable to this bid and
be made a part of the bidding documents:
A. BID GUARANTEE
Bidder shall submit with the bid a certified check, cashier’s check or bid bond in the amount
of ten percent (10%) of the total price bid, but not in excess of $20,000, payable
unconditionally to the County.
When submitting a Bid Bond, it shall contain Power of Attorney for full amount of Bid Bond
from a surety company authorized to do business in the State of New Jersey and
acceptable to the County.
The check or bond of the unsuccessful bidder(s) shall be returned pursuant to N.J.S.A.
40A:11-24a. The check or bond of the bidder to whom the contract is awarded shall be
retained until a contract is executed and the required performance bond or other security
The check or bond of the successful bidder shall be forfeited if bidder fails to enter into
contract pursuant to N.J.S.A. 40A:11-21. Failure to submit required guarantee shall be
cause for rejection of the bid.
B. CONSENT OF SURETY
Bidder shall submit with the bid a Certificate (Consent of Surety) with Power of Attorney
for full amount of bid price from a Surety Company authorized to do business in the State
of New Jersey and acceptable to the County stating that it will provide said bidder to whom
the contract is awarded will furnish Performance and Payment Bonds from an acceptable
surety company on behalf of said bidder, in performance security equal to the total amount
of the contract, pursuant to N.J.S.A. 40A:11-22.
Failure to submit this shall be cause for rejection of the bid.
C. PERFORMANCE BOND
Successful bidder shall simultaneously with the delivery of the executed contract, submit
an executed bond in the amount of one hundred percent (100%) of the acceptable bid as
security for the faithful performance of this contract.
The performance bond provided shall not be released until final acceptance of the whole
work and then only if any liens or claims have been satisfied. The surety on such bond or
bonds shall be a duly authorized surety company authorized to do business in the State
of New Jersey pursuant to N.J.S.A. 17:31-5. For multi-year contracts, the Performance
Bond may be resubmitted each year on the Contract Anniversary Date for the amount
remaining on the contract.
Failure to submit this with the executed contract shall be cause for declaring contract null
and void pursuant to N.J.S.A. 40A:11-22.
D. LABOR AND MATERIAL (PAYMENT) BOND
The successful bidder shall with the delivery for the performance bond submit an executed
payment bond to guarantee payment to laborers and suppliers for the labor and material
used in the work performed under the contract.
Failure to submit a labor and material bond with the performance bond shall be cause for
declaring the contract null and void.
E. MAINTENANCE BOND
Upon acceptance of the work by the County, the contractor shall submit a maintenance
bond (N.J.S.A. 40A:1-16.3) in an amount not to exceed 100% of the project costs
guaranteeing against defective quality of work or materials for the period of:
PREPARATION OF BIDS (PRICING INFORMATION AND FORMS)
A. (1) The County of Somerset is exempt from any local, state or federal sales, use or excise
tax. Somerset County will not pay for New Jersey State Sales and Use Tax that are
included in any invoices. Somerset County will not pay service charges such as interest
and late fees.
(2) The County of Somerset or any of its offices and divisions will not complete credit
applications as a result of contract(s) resulting from award based on these
The County of Somerset is rated by:
Standard & Poor’s Rating Group: AAA
Moody’s Investors Services: Aaa
Dun and Bradstreet
B. Bids shall be signed in ink (Original Signature Required) by the bidder, all quotations
shall be made with a typewriter/computer or pen and ink. Any quotation showing any
erasure alteration must be initialed by the bidder in ink. Unit prices and totals are to be
inserted in spaces provided.
C. Failure to sign and give all information in the bid may result in the bid being rejected.
D. Estimated Quantities (Open-End Contracts, Purchase as Needed) The County has
attempted to identify the item(s) and the estimated amounts of each item bid to cover its
requirements; however, past experience shows that the amount ordered may be different
than that submitted for bidding. The right is reserved to decrease or increase the
quantities specified in the specifications pursuant to N.J.A.C. 5:30-11.2 and 11.10. NO
MINIMUM PURCHASE IS IMPLIED OR GUARANTEED.
E. Bidders shall insert prices for furnishing goods and services required by these
specifications. Prices shall be net including any charges for packing, crating, containers
etc. All transportation charges shall be fully prepaid by the contractor, F.O.B. destination
and placement at locations specified by the County. No additional charges will be allowed
for any transportation costs resulting from partial shipments made at vendor’s
convenience when a single shipment is ordered.
F. Any bidder may withdraw his bid at any time before the time set for receipt of bids. No
bid may be withdrawn in the 60 day period after the bids are received.
G. All forms shall be completed and attached to the bid proposal. BIDDER IS ALERTED TO
THE BID DOCUMENT CHECKLIST PAGE.
H. Results of all bids are posted on the County website www.co.somerset.nj.us
FIRM FIXED CONTRACT
This is a firm fixed contract, prices firm, FOB Somerset County locations. No price escalation.
The vendor shall void the contract and permit Somerset County to solicit open market pricing
should any price increase or surcharge be imposed.
INTERPRETATIONS AND ADDENDA
A. The bidder understands and agrees that its bid is submitted on the basis of the
specifications prepared by the County. The bidder accepts the obligation to become
familiar with these specifications.
B. Bidders are expected to examine the specifications and related documents with care and
observe all their requirements. Ambiguities, errors or omissions noted by bidders should
be promptly reported in writing to the Purchasing Agent. In the event the bidder fails to
notify the County of such ambiguities, errors or omissions, the bidder shall be bound by
C. No oral interpretation of the meaning of the specifications will be made to any bidder.
Every request for an interpretation shall be in writing, addressed to the Purchasing Agent,
referencing the Contract Name and Contract Number in the subject line, at
PurchasingDiv@co.somerset.nj.us. In order to be given consideration, written requests
for interpretation and or clarification must be received at last three (3) business days prior
to the date fixed for the opening of the bids.
D. All interpretations, clarifications and any supplemental instructions will be in the form of
written addenda to the specifications, and will be distributed to all prospective bidders.
All addenda so issued shall become part of the specification and bid documents, and shall
be acknowledged by the bidder by completing the Acknowledgement of Receipt of
Addenda form. The County’s interpretations or corrections thereof shall be final.
Pursuant to N.J.S.A. 40A:11-23(c)(1) when issuing addenda, the owner shall provide
required notice prior to official receipt of bids to any person who has submitted a bid or
who has received a bid package. They will be sent via electronic transmissions to those
known recipients of the bid specifications.
E. Discrepancies in Bids
1. If the amount shown in words and its equivalent figures do not agree, the written
words shall be binding. Ditto marks are not considered writing or printing and shall
not be used.
2. In the event that there is a discrepancy between the unit prices and the extended
totals, the unit price shall prevail. In the event there is an error of the summation of
the extended totals, the computation by the County of the extended totals shall
BRAND NAMES, STANDARDS OF QUALITY AND PERFORMANCE
A. Brand names and or descriptions used in this bid are to acquaint bidders with the type of
commodity desired and will be used as a standard by which alternate or competitive
materials offered will be judged. Competitive items must be equal to the standard
described and be of the same quality of work.
B. Variations between the goods and services described and the goods and services offered
are to be fully identified and explained by the bidder on a separate sheet and submitted
with the bid proposal form. Vendor’s literature will not suffice in explaining exceptions
to these specifications. In the absence of any exceptions by the bidder, it will be presumed
and required that materials as described in the proposal be delivered.
C. It is the responsibility of the bidder to demonstrate the equivalency of goods and services
offered. The County reserves the right to evaluate equivalency of a product which, in its
deliberations, meets its requirements.
D. In submitting its bid, the bidder certifies that the goods or services to be furnished will
not infringe upon any valid patent or trademark and that the successful bidder shall, at its