Tower Terrace Road Phase 7 Improvements

Agency: City of Cedar Rapids
State: Iowa
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
Posted Date: Jan 5, 2024
Due Date: Jan 17, 2024
Solicitation No: PUR0723-015
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Bid Documents: Please Login to View Page
Bid Information
Type Request for Qualifications
Status Issued
Number PUR0723-015 Addendum 1 (Tower Terrace Road Phase 7 Improvements)
Issue Date & Time 12/21/2023 08:05:05 AM (CT)
Close Date & Time 1/17/2024 03:00:00 PM (CT)
Notes

Notice of Request for Qualifications

N otice is hereby given that sealed qualifications will be received electronically before 3:00 p.m. CST on Wednesday, January 17, 2024, for Tower Terrace Road Phase 7 Improvements as requested by the City of Cedar Rapids on behalf of the Corridor Metropolitan Planning Organization . The City will only accept qualifications submitted through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard copy Submittals are not acceptable.

Suppliers are solely responsible for correctly submitting their response into the electronic system (IonWave). The City bears no responsibility for delays or errors in submittal of response by the Supplier.

Qualifications will be opened on Wednesday, January 17, 2024, at 3:00 p.m. CST (our clock).

Submittals will be evaluated promptly after opening. After an award is made, a summary will be sent to all companies who submitted qualifications. Results will not be given over the telephone or prior to award. Submittals may be withdrawn any time prior to the scheduled closing time for receipt of qualifications; no submittal may be modified or withdrawn for a period of sixty (60) calendar days thereafter.

Contact Information
Name Rebecca Johnson
Address 101 First Street SE
Cedar Rapids, IA 52401
Phone (319) 286-5062
Fax
Email r.johnson2@cedar-rapids.org

Attachment Preview

PUR0723-015 Addendum 1
Tower Terrace Road Phase 7 Improvements
Issue Date: 12/21/2023
Questions Deadline: 1/3/2024 03:00 PM (CT)
Response Deadline: 1/17/2024 03:00 PM (CT)
Purchasing
Contact Information
Contact: Rebecca Johnson
Address: Purchasing Services
City Hall
101 First Street SE
Cedar Rapids, IA 52401
Phone: (319) 286-5062
Email: r.johnson2@cedar-rapids.org
Page 1 of 15 pages
Deadline: 1/17/2024 03:00 PM (CT)
PUR0723-015 Addendum 1
Event Information
Number:
PUR0723-015 Addendum 1
Title:
Tower Terrace Road Phase 7 Improvements
Type:
Request for Qualifications
Issue Date:
12/21/2023
Question Deadline: 1/3/2024 03:00 PM (CT)
Response Deadline: 1/17/2024 03:00 PM (CT)
Notes:
Notice of Request for Qualifications
Notice is hereby given that sealed qualifications will be received electronically before
3:00 p.m. CST on Wednesday, January 17, 2024, for Tower Terrace Road Phase 7
Improvements as requested by the City of Cedar Rapids on behalf of the Corridor
Metropolitan Planning Organization. The City will only accept qualifications submitted
through the City’s Online E-Procurement portal system (IonWave). Email, fax or hard
copy Submittals are not acceptable.
Suppliers are solely responsible for correctly submitting their response into the
electronic system (IonWave). The City bears no responsibility for delays or errors in
submittal of response by the Supplier.
Qualifications will be opened on Wednesday, January 17, 2024, at 3:00 p.m. CST
(our clock).
Submittals will be evaluated promptly after opening. After an award is made, a
summary will be sent to all companies who submitted qualifications. Results will
not be given over the telephone or prior to award. Submittals may be withdrawn any
time prior to the scheduled closing time for receipt of qualifications; no submittal may
be modified or withdrawn for a period of sixty (60) calendar days thereafter.
Billing Information
Address: Accounts Payable
PO Box 2148
Cedar Rapids, IA 52406-2148
Email: accountspayable@cedar-rapids.org
Bid Attachments
Certificate to Obtain Insurance.docx
Certificate to Obtain Insurance - Provided by the insurance agent.
Standard Terms and Conditions.pdf
Standard Terms and Conditions.
CPF Funding Agreement w Iowa DOT Signed.pdf
Copy of CMPO funding agreement with Iowa DOT.
RAISE Application 2023 Combined.pdf
2023 RAISE Discretionary Grant Documents.
Download
Download
Download
Download
Page 2 of 15 pages
Deadline: 1/17/2024 03:00 PM (CT)
PUR0723-015 Addendum 1
Revised Scope of Services (Addendum 1) - 0723-015.docx
Revised Scope of Services
Insurance Requirements.pdf
Insurance Requirements.
Requested Attachments
RFQ Submittal
(Attachment required)
Please attach a pdf of your RFQ submittal here.
Certification Regarding Ability to Obtain Required Insurance
(Attachment required)
Please attach the completed Certification Regarding Ability to Obtain Required Insurance Form.
Download
Download
Page 3 of 15 pages
Deadline: 1/17/2024 03:00 PM (CT)
PUR0723-015 Addendum 1
Bid Attributes
1 INSTRUCTIONS TO PROPOSERS
Whenever used in this RFQ the following terms shall have the meaning given as follows: City shall mean the City of
Cedar Rapids, Iowa, on behalf of the Corridor Metropolitan Planning Organization (CMPO). Consultant shall mean
the firm providing the professional services for the CMPO. Subconsultant shall mean any person, firm, or
corporation who contracts with the Consultant to perform a service for which the basis of payment or Scope of
Services is identified as a part of this RFQ. Project Manager shall mean Elizabeth Burke, CMPO Manager, who is
the designated coordinator and administrator for the Services under this project.
A company representative who is authorized to bind the Company will sign on behalf of the company to indicate to
the CMPO that you have read, understand and will comply with the instructions and all terms and conditions stated
in this Request for Qualifications and all attachments.
This Request for Qualifications does not commit the CMPO to make an award, nor will the CMPO pay any costs
incurred in the preparation and submission of submittals, or costs incurred in making necessary studies for the
preparation of submittals.
Exceptions to Documents
The Proposer shall clearly state in the submitted RFQ any exceptions to, or deviations from, the minimum proposal
requirements, and any exceptions to the terms and conditions of this RFQ. Such exceptions or deviations will be
considered in evaluating the submittals. Proposers are cautioned that exceptions taken to this RFQ may cause
their submittal to be rejected.
Silence of Specifications
Commercially accepted practices shall apply to any detail not covered in the specification and to any omission of
the specification. Any omission or question of interpretation of the specification that affects the performance or
integrity of the service being offered shall be addressed in writing and submitted with the RFQ.
Incomplete Information
Failure to complete or provide any of the information requested in this Request for Qualifications, including
references, and/or additional information as indicated, may result in disqualification by reason of "non-
responsiveness".
In the event of conflict, the Special Terms and Conditions shall take precedence over the Standard Terms and
Conditions, included herein.
Be advised that any conversations (in reference to this RFQ) between bidders and any City or CMPO employee,
official or Project Manager, outside of the Purchasing Services Division, during the entire competitive proposal
process is strictly prohibited. Such actions will result in removal of the Consultant from the vendors list and rejection
of the Consultant’s submittal. The ONLY official position of the City/CMPO is that position which is stated in
writing and issued by the Purchasing Services Division. No other means of communication, whether written
or oral, shall be construed as a formal or official response statement.
Page 4 of 15 pages
Deadline: 1/17/2024 03:00 PM (CT)
PUR0723-015 Addendum 1
2 FEDERAL FUNDING PROVISIONS
NOTICE: This is a federally funded project
The Corridor Metropolitan Planning Organization (CMPO) is a sub-recipient of the State of Iowa Department of
Transportation, Federal-aid Agreement for Congressionally Directed Funding, for the Tower Terrace Road Phase 7
Improvements project, RFQ #PUR0723-015, CFDA #20.205 Highway Planning and Construction.
Awarding Agency: Iowa Department of Transportation / Federal Highway Administration (FHWA)
Funding, in whole or in part, for this Project is through a Federal-aid Agreement for Congressionally Directed
Funding, therefore all provisions of 2 CFR §§ 200.317 through 200.326 under the Uniform Administrative
Requirements (“Uniform Rules”) apply to this Project.
Federal Law requires that contracts relating to the Project include certain provisions of 2 CFR §§ 200.317 through
200.326 under the Uniform Administrative Requirements (“Uniform Rules”). Depending upon the type of work or
services provided and the dollar value of the Project, some of the provisions set forth in 2 CFR §§ 200.317 through
200.326 may not apply to the Contractor or to the work or services to be provided hereunder; however, the
provisions are nonetheless set forth to cause this Project to comply with all applicable federal laws, regulations and
executive orders.
This Project will be in strict compliance with program requirements of the Awarding Agency and of 2 CFR §§
200.317 through 200.326. See additional provisions attached.
3 INSURANCE IS REQUIRED FOR THIS PROJECT
SERVICES SHALL NOT BEGIN UNTIL THE CERTIFICATE OF INSURANCE AND ALL ENDORSEMENTS ARE
RECEIVED AND APPROVED BY THE CITY.
At all times during the term of the Services and the Contract, and any extensions thereof, the Consultant shall
purchase, at its own expense, and maintain with insurance companies in good standing and acceptable to the City.
Such insurance will protect the Consultant from liability and claims for injuries and damages which may arise out of
or result from the Consultant’s operations under the Contract and for which the Consultant may be liable, whether
such operations are by the Consultant or by a Subconsultant or by anyone directly or indirectly employed by any of
them, or by anyone for whose acts any of them may be liable.
For the protection of the Consultant and the City, but without restricting or waiving any obligations of the Consultant
herein contained, the Consultant shall insure the risks associated with the Services and the Contract with minimum
coverages and limits as set forth in the Insurance Requirements Attachment.
4 SPECIAL TERMS AND CONDITIONS
Term of Contract
The term of the Contract shall commence after the CMPO and Iowa DOT have signed the Contract and allocation of
funding has been confirmed and authorized. The term of the Contract shall end on the date agreed upon between
the CMPO and the Consultant.
The Contract may be extended with approval of all parties and written mutual agreement by the CMPO and the
Consultant.
A Contract, prepared and signed by the CMPO and the Iowa DOT, shall become the document that authorizes the
Services to begin, assuming the insurance requirements have been met by the Consultant and all required
authorizations have been obtained by the CMPO from the Iowa DOT and FHWA. Each section contained herein, the
attachments, and any addenda and the response from the successful Proposer shall also be incorporated by
reference into the resulting agreement.
The CMPO reserves the right to make changes to the Services to be provided which are within the Project, following
review by the Iowa DOT and approval of the FHWA. No assignment, alteration, change, or modification of the terms
of the Contract shall be valid unless made in writing and agreed to by both the CMPO and the Consultant. The
Consultant shall not commence any additional services or change the scope of Services until authorized in writing
by the CMPO. Consultant shall make no claim for additional compensation in the absence of a prior written approval
and amendment of the Contract executed by both the Consultant and the CMPO. The Contract may only be
Page 5 of 15 pages
Deadline: 1/17/2024 03:00 PM (CT)
PUR0723-015 Addendum 1

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