3/4 Ton 4WD Single Wheel Rear Axle Standard Cab Long Bed Truck

Agency: Sedgwick County
State: Kansas
Type of Government: State & Local
NAICS Category:
  • 336211 - Motor Vehicle Body Manufacturing
Posted Date: Feb 23, 2024
Due Date: Mar 12, 2024
Solicitation No: 24-0014
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
RFB/RFP Due Date Description Document Pre-bid Conference
24-0014 3/12/2024 1:45:00 PM 3/4 Ton 4WD Single Wheel Rear Axle Standard Cab Long Bed Truck

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SEDGWICK COUNTY, KANSAS
DIVISION OF FINANCE
Purchasing Department
100 N Broadway Suite 610 ~ Wichita, KS 67202
Phone: 316 660-7255 Fax: 316 660-1839
https://www.sedgwickcounty.org/finance/purchasing/
requests-for-bid-and-proposal/
REQUEST FOR BID
RFB #24-0014
3/4 TON 4WD SINGLE WHEEL REAR AXLE STANDARD CAB LONG BED TRUCK
February 23, 2024
Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking bids for a 3/4 Ton 4WD Single Wheel Rear
Axle Standard Cab Long Bed Truck. If your firm is interested in submitting a response, please do so in accordance with
the instructions contained within the attached Request for Bid Responses are due no later than 1:45 pm CDT, Tuesday,
March 12, 2024
All contact concerning this solicitation shall be made through the Purchasing Department. Bidders shall not contact
county employees, department heads, using agencies, evaluation committee members or elected officials with questions or
any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the Purchasing
Department in writing. Failure to comply with these guidelines may disqualify the Bidder’s response.
Sincerely,
Britt Rosencutter
Purchasing Agent
BR/ks
RFB #24-0014
1
Sedgwick County….Working for You
Table of Contents
I.
Purpose
II. Submittals
III. Scope of Work
IV. Sedgwick County’s Responsibilities
V. Bid Terms
A. Questions and Contact Information
B. Minimum Firm Qualifications
C. Evaluation Criteria
D. Request for Bid Timeline
E. Contract Period and Payment Terms
F. Insurance Requirements
G. Indemnification
H. Confidential Matters and Data Ownership
I. Bid Conditions
VI. Required Response Content
VII. Response Form
VIII. Attachment A
RFB #24-0014
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Sedgwick County….Working for You
I. Purpose
Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population
estimated at more than 514,000 persons. It is the sixteenth largest in area, with 1,008 square miles, and reportedly has the
second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,
employs nearly 2,800 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,
criminal justice, recreation, entertainment, cultural, human/social, and education.
Sedgwick County is seeking bids for a 3/4 Ton 4WD Single Wheel Rear Axle Standard Cab Long Bed Truck, in
accordance with the specifications outlined, for Sedgwick County Facilities Department.
II. Submittals
Carefully review this Request for Bid. It provides specific technical information necessary to aid participating firms in
formulating a thorough response. Should you elect to participate with an electronic response, the RFB number must be
entered in the subject line and email the entire document with supplementary materials to:
Purchasing@sedgwick.gov
Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand
corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic copy
(PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:
Britt Rosencutter
Sedgwick County Purchasing Department
100 N. Broadway, Suite 610
Wichita, KS 67202
SUBMITTALS are due NO LATER THAN 1:45 pm CDT, TUESDAY, MARCH 12, 2024. If there is any difficulty
submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for
assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you
choose to send a hard copy of your bid, Sedgwick County will not accept submissions that arrive late due to the fault of the
U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.
Bid responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST, on the due
date. We will continue to have Bid Openings for the items listed currently. If you would like to listen in as these bids are
read into the record, please dial our Meet Me line @ (316) 660-7271 at 2:15 pm.
III. Scope of Work
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s)
and/or product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for
award. Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any
exceptions to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Following specifications are for a 3/4 Ton 4WD Single Wheel Rear Axle Standard Cab Long Bed Truck.
2. All items bid are to be factory installed unless authorized by Sedgwick County Fleet Management.
3. Manufacturer standard equipment presumed to be included unless otherwise specified.
4. Fleet Management will not accept ownership until equipment has been inspected for compliance with
specifications below and MSO has been delivered.
5. Delivery of vehicle must be FOB to 1021 Stillwell, Wichita, KS, ATTN: Beau Bergeron. Contact phone number
is 316-660-7477.
6. Maintenance manuals to be invoiced separately.
7. Provide all warranty information.
RFB #24-0014
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Sedgwick County….Working for You
8. Any additions, deletions, or variations from the following descriptions must be noted by the vendor on the bid
response form. Vendor shall indicate in the “Yes/No” column if their bid complies on each specific item.
9. Pricing MUST be quoted as a delivered price.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
a.
b.
c.
d.
12.
13.
14.
15.
a.
b.
c.
d.
e.
f.
g.
h.
i.
SPECIFICATIONS
TYPE
3/4 Ton 4WD Single Wheel Rear Axle Standard Cab Long Bed Truck
ENGINE
V8 Gasoline
CHASSIS
Heavy duty suspension with Trailer package
TRANSMISSION
Automatic with auxiliary transmission oil cooler
Differential
3.73 Rear axle ratio
STEERING
Power Steering
Bed
Long Bed with spray on bed liner
Cooling System
Heavy duty cooling system, factory installed, extended life coolant
BUMPERS
Rear – Class V (5) receiver hitch with 7 way plug
EXTERIOR COLOR
White
INTERIOR
Vinyl upholstery, Dark Blue, Gray, or Black
Power front seat: 40/20/40
Rear Seats: FACTORY STANDARD
Flooring – Rubber (NO CARPET)
Floor mats
ELECTRICAL SYSTEM
Heavy duty 12 volt system with 220 amp alternator
WINDOWS
Dark tinted power windows (FACTORY)
HEATING & AIR CONDITIONING
Factory installed
ADDITIONAL REQUIRED EQUIPMENT
Headache rack
24”(or approximate) Amber light mounted
to headache rack
Work Truck convenience package
Nerf bar style running boards
Park assist
Power windows & locks
Cruise control
110 Volt AC power outlet
Rear backup camera
MEETS
SPECIFICATION
YES
NO
RFB #24-0014
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Sedgwick County….Working for You
IV. Sedgwick County’s Responsibilities
Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements or
which is relevant to this project.
Designate a person to act as the County Contract Manager with respect to the work to be performed under this
contract.
County reserves the right to make inspections at various points of the project. Contractor agrees to openly
participate in said inspections and provide information to the county on the progress, expected completion date
and any unforeseen or unexpected complications in the project.
V. Bid Terms
A. Questions and Contact Information
Any questions regarding this document must be submitted in writing to Britt Rosencutter at
britt.rosencutter@sedgwick.gov by 5:00 pm CST, Wednesday, February 28, 2024. Any questions of a substantive nature
will be answered in written form as an addendum and posted on the purchasing website at
https://www.sedgwickcounty.org/finance/purchasing/requests-for-bid-and-proposal/ under the Documents column
associated with this bid number by 5:00 pm CST, Monday March 4, 2024. Firms are responsible for checking the website
and acknowledging any addenda on their bid response form.
B. Minimum Firm Qualifications
This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or
product(s) specified in this Request for Bid. Firms must meet or exceed these qualifications to be considered for award.
Bids submitted must reflect in detail their inclusion as well as the degree to which they can be provided. Any exceptions
to the requirements listed should be clearly detailed in proposer’s response.
Bidders shall:
1. Have proper certification(s) or license(s) for the services/product specified in this document.
2. Ensure that project work meets all local, state and federal laws, regulations and ordinances.
3. Have the capacity to acquire all required permits, bonds, escrows or insurances.
4. Provide appropriate project supervision and quality control procedures.
5. Have appropriate material, equipment and labor to perform job safely and efficiently. All costs associated with
meeting this requirement will be the sole responsibility of the vendor.
C. Evaluation Criteria
An award will be made to the lowest responsible and responsive bidder.
D. Request for Bid Timeline
The following dates are provided for information purposes and are subject to change without notice. Contact the
Purchasing Department at (316) 660-7255 to confirm any and all dates.
Distribution of Request for Bid to interested parties
Clarification, Information and Questions submitted in writing by 5:00 pm CST
Addendum Issued by 5:00 pm CST
Sealed Bid due before 1:45 pm CDT
Board of Bids and Contracts Recommendation
Board of County Commission Award
February 23, 2024
February 28, 2024
March 4, 2024
March 12, 2024
March 14, 2024
March 20, 2024
RFB #24-0014
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Sedgwick County….Working for You

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