Prince George’s Community College
Leadership Development, Training and Coaching Services
Issue Date: July 30, 2020
Due Date for Responses: August 18, 2020
Issuing Office Contacts:
Beth Vu Kirk, Director
Telephone No.: 301-546-0007
Nena Charity, Procurement Manager
Telephone No 301-546-0025
All questions are to be submitted in writing solely to the above-mentioned persons no later than
10:00 AM ET August 7, 2020. Responses may be submitted via hard copy, fax, or e-mail.
www.pgcc.edu/About_PGCC/Procurement/Request_for_Bids.aspx. It is the prospective
proposer’s responsibility to monitor that site for updates and amendments.
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1.1 Purpose. Prince Georges Community College (PGCC) requests proposals for
organizational development consulting and training services (the “Services) at for Prince George’s
Community College Professional and Organization Development Department. Interested and
qualified consultants/firms also referred to as “contractor” are requested to provide proposals in
accordance with the time frame, statement of work, and specifications as provided in this
It is anticipated that one (1) contract (the “Contract”) will result from this Solicitation. However,
the College has sole discretion to award multiple contracts for any specified work described in this
1.2 PGCC Background. Established in 1958, Prince George Community College is an award
winning fully accredited public two-year institution offering credit programs leading to an
associate degree, certificate, or letter of recognition. With a student body of approximately, 38,000
the College prepares its students for transfer to a four-year institution or for an immediate career.
PGCC also offers extensive lifelong learning opportunities and noncredit, continuing education to
those seeking career training or retraining, working to boost basic skills or pursuing new areas of
The Professional and Organization Development Department at Prince Georges Community
College, is a unit within the Human Resources department that provides the College’s, faculty and
staff members leadership development, training, coaching at the institution.
1.3 Term. The initial term of the Contract arising from this Solicitation shall commence on
or around September 15, 2020, through June 30, 2021, with four (4), one (1) year renewal
terms, additional renewal terms may be possible, at the sole discretion of PGCC. The total
aggregate maximum fee for all services and or contract/s awarded under this agreement shall not
exceed $100,000, unless modified at a later date at the College’s discretion.
2.0 SCOPE OF SERVICES:
Leadership Development, Training and Coaching Services include but are not limited to:
• Leadership Development (Interventions)
o Setting Expectations
o Building Trust
o Managing Remotely
o Managing and Change
o Managing Through Crisis
o Resiliency and Leadership
• Training in:
o Leading Teams
o Changing the Focus of Your Team
o Being an Effective Team Member
o Distributed Leadership
o Remote Management
o Working Remotely
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o Scheduling Your Work Day
o Communication Skills
o For Goal Achievement
o For Performance Improvement
o Leadership Development
3. SOLICITATION RESPONSE REQUIREMENTS:
The following documentation must be provided in the response. Proposer are to provide the
information in the same order as provided below:
3.1 Company and Company Profile.
A. Provide a brief history of your practice including the number of years providing
professional development, training and coaching services with emphasis on the
required functions specified in the Scope of Work above. Response shall not exceed
one page, 12pt font.
B. A resume of the individual/s who shall provide the services as described in this
solicitation as required. Resume for each individual shall not exceed one page.
C. References Form: Provide a minimum of three (3) client references from Clients
your firm provided services similar to the College’s required services (Provide:
contact name, company name, and telephone number including extension
numbers). If available, higher education or non-profit references are preferred, but
not required. References shall be clients the consultant performed similar work in
the past three years PGCC reserves the right to contact references not provided in
the proposal. See Attachment B (Page 28) for the References Form.
3.2.1 Technical Approach and Capabilities:
A. Complete Capabilities Form, see Attachment A. Provide a narrative of how your
practice/firm will provide and approach the requested services in the Scope of
Work, set forth in this solicitation. The technical narrative shall include the
consultant’s proposed services and approach based on the information provided in
this document and consultant’s previous experience.
B. Optional: Supplemental material that will help the College understand the
consultant’s or approach, previous outcomes, or expected deliverables.
3.3 Pricing/Project Fees.
Proposers are to provide pricing by utilizing the Pricing/Project Fee Sheet, see page 7-8 of this
Solicitation. The proposer shall also include hourly rate for the Services described in this
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Solicitation and/or a monthly flat fee. All fees/rates shall remain fixed for the life of the contract,
unless modified at the sole discretion of the College.
3.4 Proof of Insurance: Provide a copy of a Certificate of Insurance verifying your
practice’s/firm's Coverage for Professional Liability, Commercial General Liability, Worker's
Compensation, and Automobile Liability Insurance. Other coverage may be required, as
determined by the College at a later date.
3.5 Contract. Acknowledgement and Acceptance of the College’s Sample Contract,
exemptions to the College’s Contract are to be provided within your firm’s proposal as a separate
4. SOLICITATION SCHEDULE:
Solicitation Issue Date:
July 30, 2020
Questions Submission Due Date: August 7, 2020
10:00 AM ET
Proposal Due Date and Time:
August 18, 2020 10:00 AM ET (via electronic email)
Anticipated Award Date:
September 1, 2020 (Projected)
Anticipated Contract Start Date: September 15, 2020 (Projected)
5. TERMINATION FOR CONVENIENCE:
PGCC reserves the right to terminate this Solicitation, in whole or in part, at its convenience.
6. PROJECT MANAGEMENT:
The Professional and Organization Development Department at Prince Georges Community
College will be providing the management services for this Contract.
7. SUBMISSION AND EVALUATION OF THE RESPONSES:
Proposals are to be provided to the Issuing Office in accordance with the Solicitation
Schedule. Proposals that are submitted electronically must be attached to an e-mail in portable
document format (.pdf). Hyperlinks to software products sent to PGCC’s Issuing Office that
indicate that the Proposal is posted by the Proposer on an electronic site may be rejected or
considered non-responsive if contract terms and conditions (i.e., a Click-Through Agreement) are
required to be accepted by PGCC in order to download the Proposal. By providing the Proposal to
PGCC electronically, the Proposer grants the College the unlimited right to generate additional
electronic and/or paper copies for distribution solely for the purpose of evaluation and review.
The College may deem a submission non-responsive if received after the due date and time. The
date time the email is received by the Procurement Officer shall be the official date and time of
submission to Procurement.
Responses are to be provided by the due date noted above. Responses are to be submitted
electronically to Issuing Office Contacts noted above.
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Responses must be submitted by an individual of the company who can bind the Firm to all
contents of the response.
Responses will be evaluated for technical merit (how well the proposed services meet the needs of
PGCC) as well as price. The technical aspects of the response will weigh greater than the price
(i.e., a vendor’s response evaluated to be more technically responsive even though it has a higher
associated price, may be awarded the Contract). The decision as to the “most advantageous” is
solely at PGCC’s discretion. The College may also consider a vendor’s MBE status (if any) and
geographical proximity to the College in the overall evaluation score.
A shortlist may be developed based on the initial evaluation results. All Offerors will be notified
of the results as they pertain to their respective proposal. The decision for progressing in the
procurement process will be made based on the strengths, weaknesses, advantages, and
deficiencies the Proposals present. PGCC reserves the right to reject, in whole or in part, any and
all proposals without liability and/or to accept any bid in the best interest of the College. Firm’s
not awarded may request a debriefing ten (10) days after the date of notice by contacting the
Issuing Office Contacts.
9. RESULTING CONTRACT, NON-DISCLOSURE AGREEMENT AND WORK
A PGCC non-exclusive contract will be issued to the awarded practive/vendor/firm. By
responding to this Solicitation, proposers are accepting that they will agree to execute the attached
Agreement including mandatory Terms and Conditions for contract award. As part of the attached
Agreement, the awarded vendors shall be entering into a Non-Disclosure Agreement with PGCC
for confidentiality and protection of PGCC’s intellectual property. All work product and
documentation shall be regarded as a work for hire and is the property PGCC and may not be
copied or reproduced without its expressed written permission.
10. OTHER AGENCY USE:
Other institutions within the Maryland may utilize this Contract with the written permission of
PGCC. If such use is requested, all terms and conditions including pricing of the Contract is to be
provided to the requesting institution. If, based on such use by other institutions, the overall
volume of the Contract increases significantly, PGCC reserves the right to negotiate more
favorable pricing for the Contract. The service to PGCC must not diminish as a result of other
institutions utilizing the Contract.
11. MINORITY BUSINESS ENTERPRISE (MBE):
Minority Business Enterprise participation is important to PGCC. Prince George’s Community
College strongly encourages qualified local minority businesses and local business to provide
goods and services for the performance of College functions. Minority Business Enterprises
(MBE) are strongly encouraged to respond to this solicitation. A Minority Business Enterprise
(MBE) is any legal entity, other than a joint venture, organized to engage in commercial
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