Title IX Hearing Officers

Agency: Wichita State University
State: Kansas
Type of Government: State & Local
Posted Date: Jul 27, 2020
Due Date: Aug 21, 2020
Solicitation No: B0001772
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Closing Date Bid Number Buyer Description Department Addendum
8/21/20 B0001772 LDN Title IX Hearing Officers Title IX, IEC

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REQUEST FOR PROPOSAL (RFP)
RFP Number:
B0001672
Date Posted:
July 27, 2020
Closing Date:
August 21, 2020, 2:00 P.M.
Procurement Officer:
Telephone:
E-Mail Address:
Lisa Nettleton
316-978-3783
lisa.nettleton@wichita.edu
Item:
Title IX Hearing Officers
Agency:
Location(s):
Period of Contract:
Guarantee:
Scope:
Wichita State University (WSU)
1845 Fairmount, Campus Box 12
Wichita, KS 67260-0012
Date of award (August 2020 expected) for an initial term of one (1) year
No Monetary Guarantee Required
This Contract shall cover the professional services of persons serving as Hearing Officers for
oversight of hearings resulting from formal complaints of sexual harassment or discrimination
arising from a formal Title IX complaint.
READ THIS REQUEST CAREFULLY
Failure to abide by all the conditions of this Request may result in the rejection of a bid. Inquiries about this Request
should indicate the contract number and be directed to the procurement officer.
RFP Number B0001672 was recently posted to the WSU Office of Purchasing Internet website.
The document can be downloaded by going to the following website:
www.wichita.edu/purchasing
It shall be the bidder's responsibility to monitor this website on a regular basis for any changes/addenda.
Request for Proposal Number B0001672
Page 2
SIGNATURE SHEET
Item:
Title IX Hearing Officers
Closing Date: August 21, 2020
We submit a proposal to furnish requirements during the contract period in accordance with the specifications and
Schedule of Supplies. I hereby certify that I (we) do not have any substantial conflict of interest sufficient to influence
the bidding process on this bid. A conflict of substantial interest is one which a reasonable person would think would
compromise the open competitive bid process.
Addenda: The undersigned acknowledges receipt of the following addenda:
#1( )
#2( )
#3( )
None( )
Legal Name of Person, Firm or Corporation
Toll Free Telephone
Local
Fax
E-Mail
Mailing Address
City & State
Zip Code
FEIN Number
Signature
Date
Typed Name of Signature
Title
If awarded a contract and purchase orders are to be directed to an address other than above, indicate mailing address
and telephone number below.
Address
City & State
Zip Code
Toll Free Telephone
Local
Fax
E-Mail
SECTION I
CONDITIONS TO BIDDING
Request for Proposal Number B0001672
Page 3
1.1. Proposal Reference Number: The above-number, B0001672 has been assigned to this Request and MUST be
shown on all correspondence or other documents associated with this Request and MUST be referred to in all
verbal communications. All inquiries, written or verbal, shall be directed to the procurement officer only.
Procurement Officer: Lisa Nettleton
Telephone: 316-978-3783
Facsimile: 316-978-3582
E-mail Address: lisa.nettleton@wichita.edu
Wichita State University
Office of Purchasing
1845 Fairmount, Campus Box 12
Wichita, KS 67260-0012
No communication is to be had with any other WSU employee regarding this Request except with
designated participants in attendance ONLY DURING:
Negotiations
Contract signing
as otherwise specified in this request.
Violations of this provision by vendor or WSU personnel may result in the rejection of the proposal.
1.2. Negotiated Procurement: This is a negotiated procurement. Final evaluation and award is made by the
Procurement Negotiation Committee (PNC) or their designees, which consists of the following:
Procurement Office, Office of Purchasing
Title IX Coordinator, Institutional Equity and Compliance
Other Title IX staff, to be determined
1.3. Appearance Before Committee: Any, all or no vendors may be required to appear before the PNC to explain
the vendor's understanding and approach to the project and/or respond to questions from the PNC concerning
the proposal; or, the PNC may award to the low bidder without conducting negotiations. The PNC reserves the
right to request information from vendors as needed. If information is requested, the PNC is not required to
request the information of all vendors.
Vendors selected to participate in negotiations may be given an opportunity to submit a best and final offer to
the PNC. Prior to a specified cut-off time for best and final offers, vendors may submit revisions to their
technical and cost proposals. Meetings before the PNC are not subject to the Open Meetings Act. Vendors are
prohibited from electronically recording these meetings. All information received prior to the cut-off time will
be considered part of the vendor's best and final offer.
No additional revisions shall be made after the specified cut-off time unless requested by the PNC.
1.4. Questions/Addenda: A pre-proposal conference is not scheduled for this Request for
Proposal. Questions requesting clarification of the Request for Proposal must be
Request for Proposal Number B0001672
Page 4
submitted in WRITING to the Procurement Officer prior to the close of business on
August 7, 2020 to the following address:
Procurement Officer: Lisa Nettleton
Telephone: 316-978-3783
Facsimile: 316-978-3582
E-mail Address: lisa.nettleton@wichita.edu
Questions with Answers via Addenda: will be posted by addendum at
https://www.wichita.edu/services/purchasing/Bid_Documents/BidDocuments.php
no later than close of business August 14, 2020. It is the responsibility of the vendor to
check the website for addendum.
Failure to notify the Procurement Officer of any conflicts or ambiguities in this Request for Proposal may result
in items being resolved in the best interest of WSU. Any modification to this Request shall be made in writing by
addendum and mailed to all vendors who received the original request. Only written communications are
binding.
1.5. Cost of Preparing Proposal: The cost of developing and submitting the proposal is entirely the responsibility of
the vendor. This includes costs to determine the nature of the engagement, preparation of the proposal,
submitting the proposal, negotiating for the contract and other costs associated with this Request. All responses
will become the property of WSU and will be a matter of public record subsequent to signing of the contract or
rejection of all bids.
1.6. Evaluation of Proposals: Award shall be made in the best interest of WSU as determined by the Procurement
Negotiating Committee or their designees. Consideration may focus toward but is not limited to:
1.6.1. cost. Vendors are not to inflate prices in the initial proposal as cost is a factor in determining who may
receive an award or be invited to formal negotiations;
1.6.2. response format as required by this Request;
1.6.3. adequacy and completeness of proposal;
1.6.4. vendor's understanding of the project;
1.6.5. compliance with the terms and conditions of the Request;
1.6.6. experience in providing like services;
1.6.7. qualified staff;
1.6.8. methodology to accomplish tasks.
1.7. Acceptance or Rejection: The Committee reserves the right to accept or reject any or all proposals or part of a
proposal; to waive any informalities or technicalities; clarify any ambiguities in proposals; modify any criteria in
this Request; and unless otherwise specified, to accept any item in a proposal.
1.8. Contract: The successful vendor may be required to enter in to a written contract with WSU. The vendor agrees
to accept the provisions of form DA-146a, Contractual Provisions Attachment, which is attached to this Request.
If the contractor will not or cannot comply with any of the terms and conditions contained within this Request
for Proposal, it will be their responsibility to make specific mention of conflicting terms in their proposal,
otherwise the terms and conditions of this document will prevail.
Request for Proposal Number B0001672
Page 5
1.9. Contract Documents: This Request and any amendments and the response and any amendments of the
successful vendor shall be incorporated along with the DA-146a into the written contract which shall compose
the complete understanding of the parties.
In the event of a conflict in terms of language among the documents, the following order of precedence shall
govern:
1.9.1.Form DA-146a;
1.9.2.written modifications to the executed contract;
1.9.3.written contract signed by the parties;
1.9.4.this Request including any and all addenda; and
1.9.5.contractor's written proposal submitted in response to this Request as finalized.
1.10. Contract Formation: No contract shall be considered to have been entered into by WSU until all statutorily
required signatures and certifications have been rendered; funds for the contract have been encumbered; and
a written contract, if required, has been signed by the successful vendor.
1.11. Open Records Act (K.S.A. 45-205 et seq.): All proposals become the property of WSU. Kansas law requires all
information contained in proposals to become open for public review once a contract is signed or all proposals
are rejected.
1.12. Federal, State and Local Taxes - Governmental Entity: Unless otherwise specified, the proposal price shall
include all applicable federal, state and local taxes. The successful vendor shall pay all taxes lawfully imposed
on it with respect to any product or service delivered in accordance with this Request. WSU is exempt from
state sales or use taxes and federal excise taxes for direct purchases. These taxes shall not be included in
the vendor's price quotations.
1.13. Debarment of Contractors. Any vendor who defaults on delivery as defined in this Request may, be barred (a)
After reasonable notice to the contractor involved and reasonable opportunity for that contractor to be heard,
the Procurement Officer, after consultation with the contracting agencies, shall have authority to debar a
contractor for cause from consideration for award of contracts. The debarment shall not be for a period
exceeding three years. The Procurement Officer, after consultation with the contracting agencies, shall have
authority to suspend a contractor from consideration for award of contracts if there is probable cause to
believe that the contractor has engaged in any activity which might lead to debarment. The suspension shall
not be for a period exceeding three months unless an indictment has been issued for an offense which would
be a cause for debarment under subsection (b), in which case the suspension shall, at the request of the
Procurement Officer, remain in effect until after the trial of the suspended person.
1.14. Insurance: WSU shall not be required to purchase any insurance against loss or damage to any personal
property nor shall WSU establish a "self-insurance" fund to protect against any loss or damage. Subject to the
provisions of the Kansas Tort Claims Act, the vendor shall bear the risk of any loss or damage to any personal
property.

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