Three (3) New 3/4 Ton Crew Cab 4x4 Pickup Trucks with 6.5' Beds

Agency: City of Casper
State: Wyoming
Type of Government: State & Local
NAICS Category:
  • 336112 - Light Truck and Utility Vehicle Manufacturing
Posted Date: Sep 16, 2021
Due Date: Oct 7, 2021
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Three (3) New 3/4 Ton Crew Cab 4x4 Pickup Trucks with 6.5' Beds Dan Coryell Three (3) 3/4 Ton Crew Cab 4x4 Pickup Trucks with 6.5' Beds 3:30 p.m. MST October 7, 2021 Bidding

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CITY OF CASPER

FLEET MAINTENANCE DIVISION

CITY OF CASPER

September 15, 2021

Notice is hereby given that the City of Casper, Wyoming will receive sealed bids at the Casper Service Center, 1800 E. K Street, Casper, Wyoming, until 3:30 p.m., October 7, 2021 for the following:

Three (3) new 3/4 Ton Crew Cab 4x4 Pickup Trucks with 6.5’ Beds, to be used by the Casper Fire-EMS Department.

General Specifications:

It is the intent of these specifications to specify the minimum requirement for the furnishing and delivery of Three (3) new 3/4 Ton Crew Cab 4x4 Pickup Trucks with 6.5” Beds, to be used by the Casper Fire-EMS Department. This unit shall be new with less than fifteen hundred (1500) miles and be less than six months old. Unit shall be delivered complete and ready for service, as specified, and shall be equipped with all of the manufacturer’s standard equipment, as advertised, whether or not specifically mentioned in these specifications, in addition to all other equipment and attachments specified herein.

MINIMUM SPECIFICATIONS

3/4 Ton Pickup Truck

American Manufacturer _________________________

Two sets of keys _________________________

Mileage: 1500 miles or less _________________________

Automatic Transmission _________________________

Power Steering _________________________

Tilt Steering Wheel _________________________

Trailer/tow package _________________________

Factory installed trailer brake controller _________________________

Running Boards _________________________

Power Brakes _________________________

Power Windows _________________________

Power Door Locks _________________________

Four Door Crew Cab _________________________

6.5’ bed with factory spray liner _________________________

Four Wheel Drive _________________________

Electronic shift on the fly _________________________

Tires/wheels – Radial ply tires as required for _________________________

GVWR, 5 Tires and wheels (including spare), _________________________

all season, all terrain tread _________________________

Spare Tire & Wheel to include Jack & Lug Wrench _________________________

AM/FM Radio with Bluetooth Factory Installed _________________________

Heater/Defroster _________________________

Current Model Year Emissions Compliant Gas Engine _________________________

Factory Air Conditioning _________________________

Intermittent Wipers _________________________

Engine Block Heater _________________________

Remote Start _________________________

Permanent anti-freeze protection to minus 30 degrees F. _________________________

Factory installed back up camera and sensors _________________________

Manufacturer’s standard single color, white _________________________

Four-wheel anti-lock braking system _________________________

Cloth seats, matching trim throughout in

Standard color, Steel or equivalent _________________________

Dual Alternator and 2nd Battery _________________________

Factory Inverter _________________________

Heavy Duty Vinyl Flooring throughout _________________________

OEM heavy duty rubber floor mats _________________________

Chrome Package: Front and Rear Bumpers, Grill, and

Alloy Wheels. _________________________

Miscellaneous

5 Year 60,000 Mile Power Train Warranty minimum _________________________

All warranties to begin upon delivery of vehicle _________________________

Selling Dealer Must be able to pick up and warranty

repairs within 48 hrs. NO EXCEPTIONS _________________________

Bid to be valid for “Piggyback” option up to

120 Days after delivery of the last unit from

the initial order. _________________________

Copy of Order Confirmation to be provided upon

Completion of the order. _________________________

City of Casper shall be granted five (5) business days

Notice of delivery of the units in order to schedule

Vehicle intake appointment. _________________________

City of Casper shall be granted five (5) business days

From scheduled drop off to inspect/verify specification

compliance prior to full acceptance. _________________________

Vehicle shall be delivered with a full tank of fuel -

Minimum of 85 Octane or required octane for engine

as stated by manufacturer. _________________________

Original titles to be delivered to 1800 E. “K”

Street, Casper, WY 82601, within 30 days

of Vehicle Delivery

Title to be made out as: City of Casper,

200 N. David, Casper, WY 82601 _________________________

NOTE: This form may be duplicated.

Exceptions to any of the provisions of these specifications may be waived provided they are clearly stated in the Bid, and if in the opinion of the City of Casper, the Bid complied with the intent of the specification.

Should funding be inadequate to cover the items bid, all bids may be rejected or quantities adjusted to fit budget amount.

All contacts should be made through Dan Coryell, Casper Service Center, Casper, Wyoming, 82601. Phone 307-235-8410.


PROPOSAL FOR FURNISHING

THREE (3) NEW 3/4 TON CREW CAB 4x4 WITH 6.5 FT BED

FOR THE CASPER FIRE-EMS DEPARTMENT

Proposal of (Name)

(Address)

to furnish equipment as specified to the City of Casper, Wyoming, in accordance with specifications dated September 15, 2021

BID ITEM:

Description:

Make and Model:

Federal Certified GVW:

I. Price bid for three (3) new 3/4 ton Crew Cab Pickup

with 6.5 ft. bed, as specified $

II. Trade-in allowance for Unit #111192, 2011 Chevrolet Suburban 4x4.

VIN: 1GNWK5EG9BR369596, 100,000 miles. $

III. Trade-in allowance for Unit #111182, 2009 Ford 4x4 Extended Cab Pickup

VIN:1FTVX14V99KC79562 , 73,833 miles. $

IV. Trade-in allowance for Unit #111183, 2009 Ford 4X4 Extended Cab Pickup

VIN: 1FTVX14V79KC79560, 75,000 miles $

V. NET COST TO THE CITY (Total Price): $

VI. Delivery: F.O.B. City of Casper within ___calendar days after award of contract by City Council.

VII. Trade in unit will be considered optional if, in the opinion of the City of Casper authorized staff, it is found to be in the best interest of the City of Casper to do so.

In addition to this proposal, the undersigned herewith submits complete information including specifications and descriptive literature to fully describe and illustrate the equipment and accessories offered. Incomplete bid specification will be considered non-compliant and rejected.

Bidder proposes to deliver equipment in accordance with the schedule above and agrees that liquidated damages will be charged to him in accordance with specifications if delivery is not made in accordance with said schedule.

A bid bond, certified check, or cashier's check made payable to the City of Casper, Wyoming, in an amount of five percent (5%) of the total amount of this bid is enclosed. The undersigned certifies that he understands the specifications relating to said bid security and agrees to the conditions set forth in said specifications.

Discounts will be allowed for prompt payment as follows:

10 Day _________ %; 20 Days_________ %; 30 Days__________ %.

Submitted By: Title: Date:

Signature: Phone:

CITY OF CASPER, WYOMING

SPECIFICATIONS FOR

ONE (1) NEW ¾ TON CREW CAB 4x4 WITH 8 FT BED

AND ACCESSORIES

(Approved by the City Attorney, 2014)

Dated the 15TH day of September

I. GENERAL:

The following specifications, including exhibits, attached hereto, shall constitute the minimum acceptable specifications for the goods and/or services for which bids are requested. Bidders shall include all items standard to article bid, whether or not specifically mentioned in these specifications.

All goods shall be new and the latest current production models meeting the terms of the specifications.

No bids may be withdrawn within thirty (30) days after the scheduled closing time for receipt of bids without the consent of the City of Casper, Wyoming.

II. BID GUARANTY:

The City of Casper is required by Wyoming Statutes 15-1-113, to receive a certified check, cashier's check, bank draft upon a reputable bank, or a bid bond. If the bid is for more than one hundred and fifty thousand dollars ($150,000) with sufficient surety in the amount of five percent (5%) of the total bid amount before it can accept and consider any bid. Bid with deposit shall be filed with the FLEET MAINTENANCE DIVISION, Casper Service Center, 1800 East “K” Street, Casper, WY 82601, securely sealed, and endorsed upon the outside of the wrapper, with a brief statement as to the nature for which the bid is provided. Upon bid award, such surety shall be returned to the unsuccessful bidder(s). In the case of the successful bidder, five percent (5%) surety will be retained by the City until a proper bond or other proper bid guarantee to secure performance has been filed and approved if required by the specifications of the bid.

III. SCHEDULE FOR DELIVERY AND LIQUIDATED DAMAGES:

Unless a schedule has been specified in the bidding documents, each bidder shall specify, in its proposal, the time required for delivery of his goods to the place designated.

The provisions of Section II BID GUARANTY, shall apply to all bids, contracts and delivery times as specified. Failure to enter into a contract for said bid with the city within 30 days of the award or failure to proceed and/or deliver upon said bid or contract will result in forfeiture of bid guarantee.

IV. PLACE OF DELIVERY:

The successful bidder shall deliver the goods to the City of Casper, Casper Service Center, 1800 East "K" Street, Casper, Wyoming, unless otherwise specified.

V. CONDITIONS OF DELIVERY; RIGHT OF INSPECTION:

Goods, when delivered, shall be accompanied by a Statement Dealer's Certificate of Servicing and Inspection signed by the bidder certifying that the goods have been inspected and complies in all respects to the contract. Bidder shall attach to said statement a certificate by the manufacturer of the goods certifying that said goods have been inspected and serviced in the event the goods are not manufactured by the bidder. The City may, in its discretion, waive this requirement.

The City further reserves the right to make an inspection of the goods within a reasonable time after delivery to ensure compliance with the contract. Failure by City to make such inspection or upon inspection, failure to discover defects which cannot reasonably be discovered upon inspection, shall not constitute a waiver or be a limitation upon any remedy which the City may have at law or in equity.

VI. WARRANTY:

Each bidder shall enclose, with their bid, a copy of the warranty which applies to the goods proposed to be furnished. The warranty supplied will be considered by the City in determining the responsibility of the bidders.

VII. SERVICE FACILITIES:

It is essential that repair parts and service be adequate and readily available so that the goods can be maintained in good operating condition without protracted time loss for repairs.

The BIDDER SHALL CLEARLY STATE in his proposal the extent to which he carries a complete inventory of repair parts and service facilities. The City reserves the right to evaluate past performance of each bidder in analyzing the bid received and to consider such evaluation, in addition to other factors, in awarding the contracts for equipment.

VIII. DETAILED SPECIFICATIONS:

Goods bid shall conform to the detailed specifications outlined for the various bid items, attached hereto. No deviations from the terms of the specifications will be allowed, and such deviations shall be grounds for rejection of any bid, provided, however, that the City may allow any deviation if it finds, in its sole discretion, that the deviation is not a material deviation.

If bidder submits a bid using differing materials from those specified, he shall submit complete specifications for those items, including proposed manufacturer and catalog numbers with appropriate literature. The City may consider such specifications if it finds, in its sole discretion, that said specifications meet the intent of its specifications set forth herein and do not differ materially from its specifications.

IX. STATEMENT OF COMPLIANCE:

Should any requirement in these specifications not be included in manufacture’s specifications sheets, bidder shall include with his bid, a statement of compliance. Failure to do so may be held as grounds for disqualification of bid.

X. CONSIDERATION OF BIDS:

The City of Casper, Wyoming, reserves the right to evaluate all bids received on the basis of the conformance with these specifications, the availability of repair parts, and the adequacy of service facilities, the delivery schedules, and other criteria as well as (net) cost, and to consider such evaluation in awarding contracts for the furnishing of the bid items specified. The City will award the contract to the lowest responsible bidder.

XI. PAYMENT:

The City shall make a lump sum payment upon delivery and acceptance of all goods bid. A complete City of Casper voucher shall be processed for payment after an invoice is received from the vendor. Payment will be made within forty-five (45) days pursuant to Wyoming State Statute 16-6-602.

Statute W.S. 16-6-602:

16-6-601. Definitions.

  (a) As used in this article:

 

(i) "Agency" means any department, agency or other instrumentality of the state or of a political subdivision of the state;

W.S. 16-6-602. Payment of agency accounts; interest.

Except as provided by contract, any agency which purchases or procures goods and services from a nongovernmental entity shall pay the amount due within forty-five (45) days after receipt of a correct notice of amount due for the goods or services provided or shall pay interest from the forty-fifth day at the rate of one and one-half percent (1 1/2%) per month on the unpaid balance until the account is paid in full, unless a good faith dispute exists as to the agency's obligation to pay all or a portion of the account.

XII. SALES TAX EXEMPTION CERTIFICATE:

The City of Casper, Wyoming, is exempted for paying the sales tax specified by Wyoming Statutes, and from paying Federal Excise taxes. Upon request, a copy of an exemption certificate will be furnished to the successful bidder.

XIII. GOVERNING LAW:

In the event of any claim, suit, or demand which may result from a bid or bids submitted thereunder, or the award of any contract as a result of submission of a bid, the bidder or bidders agree that Wyoming law shall govern any such claim, suit, or demand the rights and duties of the parties thereunder.

XIV. ADDITIONAL INFORMATION:

If additional information is required, written instructions shall be issued. No oral instructions or interpretations will be considered binding unless confirmed in the form of addenda and shall be furnished to all bidders who shall submit a signed copy of all addenda with their bid. Please refer all questions to Dan Coryell, 1800 East "K" Street, Casper, Wyoming, 82601, (307) 235-8410.

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