Three (3) New 2021-2022 Cab & Chassis Front Load Refuse Trucks

Agency: City of Cheyenne
State: Wyoming
Type of Government: State & Local
NAICS Category:
  • 562111 - Solid Waste Collection
Posted Date: Jun 2, 2021
Due Date: Jun 8, 2021
Solicitation No: Bid E-28-21
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Three (3) New 2021-2022 Cab & Chassis Front Load Refuse Trucks

Reference number: Bid E-28-21

Closing date June 08, 2021, 02:00 PM

Three (3) New 2021-2022 Cab & Chassis (Low Cab Forward/Cabover) With 40-Yard Front Loader Refuse Collection Body Installed, for the City of Cheyenne, Sanitation Division

Status: Open

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City of Cheyenne - Purchasing
2101 O’Neil Avenue, Room 309
Cheyenne, WY 82001
307-773-1045
tbarttelbort@cheyennecity.org
ADDENDUM NUMBER ONE
BID E-28-21
To:
All Prospective Bidders and all others concerned
From:
City of Cheyenne, Purchasing Manager, TJ Barttelbort
Date:
May 17, 2021
Subject:
Addendum Number One to Bid E-28-21 for furnishing Three (3) New 2021-2022
Cab & Chassis (Low Cab Forward/Cabover) With 40-Yard Front Loader
Refuse Collection Body Installed, for the City of Cheyenne, Sanitation Division
The changes, clarifications, omissions, additions, and/or alterations in, on, and to the bid information
and specifications shall apply to the Invitation For Bid submitted for and to the project indicated
above. Except as modified by this Addendum Number One, all of the terms and provisions of the
Invitation for Bid for the above listed project remain in full force and effect. This Addendum
Number One supersedes all previous instructions pertaining to the items listed:
SPECIFICATIONS:
Updated Specifications are included with this Addendum One, for use by bidders.
Additions and Clarifications will be made in BOLD & UNDERLINED, deletions will be made in
RED & STRIKETHROUGH.
Bidders shall utilize the specifications from the most recently issued Addendum for their Bid
submission. When the City conducts a review of the submitted bids, the last issued Bid
Specifications (whether from the Original Bid, or from subsequent Addenda) are the ONLY
specifications the City will review. Bidders are instructed to ensure that their final marked Bid Line
Item Specification submission is from the last issued Addendum.
ADDITIONAL BID ITEMS:
The Bid Price Sheet has been updated to include a pricing options for Remote Diagnostics. These
costs shall not be included in the Bid Guarantee.
Addendum One to Bid E-28-21
Page 1 of 22
UPDATE TO DELIVERY / FLEET MIND INSTALLATION
In order to facilitate review and acceptance of the equipment awarded under this Bid, the City will
allow for a two (2) phase delivery. The Delivery Time Frame shall be provided by the vendor, for
the time it takes to complete and deliver all items, with the exception of the Fleet Mind System.
The City shall perform their inspection of the equipment, and shall annotate any deficiencies. Upon
correction of any outstanding items, the City will consider as complete the delivery of the equipment
and will stop counting liquidated damages days (if occurring).
The City will then grant a forty-five (45) calendar day period, to allow for the ordering and
installation of the Fleet Mind System. If at the end of the forty-five (45) calendar day period, the
Fleet Mind System is not fully installed and operational, the City will begin reassessing liquidated
damages. If the vendor did not use all of the time listed in their original delivery time frame, those
days may be used after the forty-five (45) day period, prior to the assessment of liquidated damages.
(i.e. If a vendor stated a 90 Day Delivery Time Frame, and the truck is accepted and delivered on
day 80, the vendor can use the remaining 10 Days, to add on to their 45 Day Fleet Mind Installation
Window, for a total of 55 Days to complete the Fleet Mind Installation).
The City is willing to pay for the equipment upon acceptance and signing for the equipment, but the
vendor will still be liable for any Liquidated Damages which may thereafter become due pending
the completion of the Fleet Mind Installation. The City will withhold Five (5%) Percent of the total
amount due at the time of acceptance from the City. The City will release/pay the remaining Five
(5%) Percent of the amount owed at the time the Fleet Mind Installation is completed.
ADDENDUM ONE ACKNOWLEDGED:
BY_____________________________ TITLE_____________________________
(Addendum must be signed and returned with bid or receipt of the addendum must be acknowledged
on the Invitation to Bid).
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Addendum One to Bid E-28-21
Page 2 of 22
2021-2022 CAB & CHASSIS (LOW CAB FORWARD/CABOVER) WITH 40-YARD FRONT LOADER REFUSE
COLLECTION BODY INSTALLED
______________________________________
Bidder to specify Make/Model/Year of Cab & Chassis
______________________________________
Bidder to specify Make/Model/Year of Collection Body
(Cost/Each) $________________
(Total Qty/3) $________________
Please state delivery time frame: _______________________________# DAYS ARO (After Receipt of Order)
*The delivery time stated above will be used in the calculation of Liquidated Damages, if delivery exceeds the Number of
Days ARO listed above*
TRADE IN OPTIONS
Trade-In Option (Block #5909): (See paragraph 4 in the General Provisions)
$___________________________
Trade-In: 2015 Peterbilt 320 / Front Load Garbage Truck
VIN #3BPZLJ0X1FF295637
City Block #5909
Mileage: 70,559 Unit Is In Service (Mileage May Change)
Trade-In Option (Block #5910): (See paragraph 4 in the General Provisions) $___________________________
Trade-In: 2015 Peterbilt 320 / Front Load Garbage Truck
VIN # 3BPZLJ0XXFF295636
City Block #5910
Mileage: 83,727 Unit Is In Service (Mileage May Change)
Trade-In Option (Block #5764): (See paragraph 4 in the General Provisions) $___________________________
Trade-In: 2009 Sterling LT7500 Rear Load Packer
VIN # 2FZHAT65X9AAE1173
City Block #5764
Mileage: 115,697 (Not In Service) Failed Walking Beam Rear Suspension. Is drivable, but needs to be rebuilt.
ADDITIONAL BID OPTIONS
Cost to provide remote diagnostic access/program for total quantity three (3) units.
Year One Cost $_____________ Year Two Cost $_____________ Year Three Cost $_____________
GRAND TOTAL
Three (3) 2021-2022 Cab & Chassis (Low Cab Forward/Cabover) With 40-Yard Front Loader Refuse Collection
Body Installed
Less Trade In Block #5909
Less Trade In Block #5910
Less Trade In Block #5764
GRAND TOTAL $_________________
Addendum One to Bid E-28-21
Page 3 of 22
Bid Guarantee:
Bid guarantee in the amount of 5% of the total bid amount as required by Wyoming Statute 15-1-113 must be submitted
w/your bid (see paragraph 15 of the General Provisions attached).
Bid Guarantee shall be submitted for the following bid items:
1. Three (3) 2021-2022 Cab & Chassis (Low Cab Forward/Cabover) With 40-Yard Front Loader Refuse Collection
Body Installed
2. Plus (Not Less) Trade-In Offer on Block #5909, #5910, #5764
Resident Bidder:
If claiming to be a resident bidder, please attach a copy of your “State of Wyoming Certificate of Residency Status”.
The undersigned bidder certifies that the firm submitting this bid IS [ ] OR IS NOT [ ] a Wyoming resident bidder as
defined by Wyoming Statute §16-6-101. (Please select One (1) Option with an ‘ X ’)
Marked Bid Specifications:
The Line Item Bid Specifications from this Bid, or updated Specifications provided in subsequent Addenda (If Any)
ARE [ ] OR ARE NOT [ ] included with this Bid Submission for review by the City. The City will consider as
incomplete any bid in which the marked Line Item Bid Specifications are not included, and this will be a basis for bid
rejection. (Please select One (1) Option with an ‘ X ’)
Addendum Acknowledgement:
The Bidder acknowledges receipt of the following addenda to the Bid Documents (if none, so state). The City will consider
as incomplete any bid in which all addenda are not acknowledged, and this will be a basis for bid rejection.
_________________________________________________.
Addendum No. Dated
____________________________________________________
____________________________________________________
____________________________________________________
Bidder’s Name:____________________________________
Bidder’s Address: __________________________________
Phone: ______________________________________
Signature: ______________________________________
E-mail __________________________________________
City_____________________ St.______ Zip _________
Fax:_____________________________________________
Title:___________________________________________
REMAINDER OF PAGE INTENTIONALLY LEFT BLANK
Addendum One to Bid E-28-21
Page 4 of 22
ADDENDUM ONE REVISED SPECIFICATIONS
Bidders shall select Y to indicate YES to meeting the Line Item Specification/Scope of Work, or N to indicate
NO to meeting the Line Item Specification/Scope of Work. Bidders shall submit any Bid Exceptions or
Substitution Requests in accordance with the instructions on Page 1 of this Bid. If a Bidder does not indicate
Y or N on a Line Item, the City will assume that you do not meet the Line Item Specification/Scope of Work
Description. If you do not clearly mark Y or N, or mark both Y & N the City will assume that you do not meet
the Specification. BIDDERS ARE INSTRUCTED TO RETURN THE MARKED LINE ITEMS
SPECIFICATIONS WITH THEIR BID SUBMISSION FOR REVIEW BY THE CITY. The City will
consider as incomplete any bid in which the marked Line Item Bid Specifications are not included, and this
will be a basis for bid rejection.
MINIMUM SPECIFICATIONS
THREE (3) NEW 2021-2022 CAB & CHASSIS (LOW CAB FORWARD/CABOVER) WITH
40-YARD FRONT LOADER REFUSE COLLECTION BODY INSTALLED
Y N 1. ***NOTE***: This front load garbage truck must be able to pick up and dump City of Cheyenne’s 2-yard, 4-
yard, 6-yard, and 8-yard Wastequip containers. No garbage must fall behind the packer blade.
CHASSIS
Y N 1. Front axle load 20,000-pounds
Y N 2. Rear axle load 40,000-pound 44,000-pound.
Y N 3. GVW 60,000-pounds.
Y N 4. Road conditions Class A (Highway) 100-percent
Y N 5. Maximum Grade 6-percent
Y N 6. Wheelbase 260-inches or as needed by body manufacturer.
Y N 7. Front Axle to BOC 0.1-inches to 9-inches.
Y N 8. Usable cab to trunnion 179-inches or as needed by body manufacturer.
Y N 9. Maximum Overall vehicle height 13-foot 6-inches. Must be placarded on dash
Y N 10. Minimum trunnion to end of frame 60-inches or as needed by body manufacturer.
FRAME AND EQUIPMENT
Y N 1. 10 ¾-inch heat treated, steel frame rails with steel inner liners. RBM of 3,400,000 per frame.
Y N 2. FEPTO provision, 5-inch 9-inch bumper extension. Include 1350 series front drive PTO. If 5-inch 9-inch bumper
extension needs to be shortened to allow clearance for lift arms and forks, the holes in bumper must line up with
frame extensions so tow hooks can be installed. Transmission mounted PTO will not be accepted.
a. The 5-inch 9-inch bumper is needed and the pump will need to be located in the bumper extension.
Addendum One to Bid E-28-21
Page 5 of 22

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