The Purchase and Installation New/Unused Swing Set

Agency: Terrebonne Parish
State: Louisiana
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 238220 - Plumbing, Heating, and Air-Conditioning Contractors
Posted Date: Jun 11, 2019
Due Date: Jun 27, 2019
Solicitation No: Bid TPRD No. 9
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
bid number description closing date/time
Bid TPRD No. 9

The Purchase and Installation New/Unused Swing Set 06/27/2019 02:00 PM

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Terrebonne Parish
Consolidated Government
P.O. BOX 2768 • HOUMA, LOUISIANA 70361
985-868-5050 • WWW.TPCG.ORG
INVITATION TO BIDDERS
Sealed bids will be received on Thursday June 27, 2019 by the Terrebonne Parish Recreation District #9 at the City
of Houma Service Complex, 301 Plant Road, in Houma, Louisiana until 2:00 P.M. as shown on the Purchasing
Division Conference Room Clock at which time sealed bids shall be publicly opened and read aloud in the
Purchasing Division Conference Room.
Bid documents are posted on http://www.centralauctionhouse.com/rfp.php?cid=65. To view these, download,
and receive bid notices by e-mail, you must register with Central Auction House (CAH). Vendors/Contractors have
the option to submit their bids electronically or by paper copy. For information about the electronic submittal
process, contact Ted Fleming with Central Auction House at 225-810-4814.
Each bid shall be either hand delivered by the bidder or his agent in which instance the deliverer shall be
handed a written receipt, or such bid shall be sent by United States Postal Service registered or certified mail
with a return receipt requested, or shall be submitted electronically with Central Auction House (CAH). Bids
shall not be accepted or taken, including receiving any hand delivered bids, on days which are recognized as
holidays by the United States Postal Service.
The mailing address for bids is:
City of Houma Service Complex
301 Plant Road
Houma, Louisiana 70363
No bid received after the scheduled time for opening will be considered. Failure of the U.S. Mail to deliver the
bids timely shall not be considered due cause for the scheduled time of the bid opening to be extended.
Bid TPRD No. 9: The Purchase and Installation New/Unused Swing Set at Mulberry Park
Bidding Documents for this solicitation are on file in the office of the Terrebonne Parish Consolidated Government
(TPCG) Purchasing Division at 301 Plant Road Houma, Louisiana and posted on the TPCG Website
http://www.tpcg.org/index.php?f=purchasing&p=bid_opportunities. Please contact John Haston Facilities
Director at 985-876-4270 regard to the specifications or contact Gina Bergeron, Procurement Specialist III at 985-
580-7272 for any clarifications about the bid documents.
The Terrebonne Parish Recreation District #9 reserves the right to reject any and all bids in accordance with
Louisiana State Bid Law.
/s/Janelle Bonvillain
Janelle Bonvillain, Chairwoman
Terrebonne Parish Recreation District No. 9
Publish: June 11th & 18th, 2019
To Courier: June 7, 2019
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Bid TPRD No. 9 The Purchase and Installation New/Unused Swing Set at Mulberry Park
REQUIREMENTS AND INSTRUCTIONS FOR BIDDERS
Bid TPRD No. 9: The Purchase and Installation New/Unused Swing Set at Mulberry Park
Please Read Carefully
GENERAL: The Terrebonne Parish Recreation District (TPRD) No. 9 is soliciting bids for the furnishing and
installation of playground equipment and poured in place rubberized surfacing accordance with the specifications
herein to be delivered to 854 Winfield Blvd. Houma, LA 70360 attention John Haston.
COPIES OF BIDDING DOCUMENTS: A single complete set of Bidding Documents may be obtained as set forth in
the Invitation to Bidders.
Complete sets of Bidding Documents shall be used in preparing Bids; Owner shall not assume any responsibility
for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents.
Owner, in making copies of Bidding Documents available on the above terms do so only for the purpose of
obtaining Bids on the work and do not confer a license or grant for any other use.
INTERPRETATIONS AND ADDENDA: All questions about the meaning or intent of the Bidding Documents are to be
directed to Gina Bergeron, Procurement Specialist III as set forth herein. Interpretations, clarifications, or
modifications considered necessary by Gina Bergeron, Procurement Specialist III in response to such questions
will be issued by Addenda as set forth below.
Bidders shall promptly notify Gina Bergeron, Procurement Specialist III in writing of any ambiguity, inconsistency,
or error that they may discover upon examination of the Bidding Documents. Bidders requiring clarification or
interpretation of any of the Bidding Documents shall make a written request to Gina Bergeron, Procurement
Specialist III at the address in the Bidding Documents or Contract Documents.
All requests pertaining to questions about the meaning or intent of the Bidding Documents received less than
seven days prior to the date for opening of Bids may not be answered unless, in the opinion of Gina Bergeron,
Procurement Specialist III, the ambiguity in the Bidding Documents is so significant that it may necessitate
postponement of the Bid date and issuance of an addendum to respond to the Bidder’s request.
Any interpretation, clarification, correction, or modification to the Bidding Documents shall be only by a written
addendum. Interpretations, clarifications, corrections or modifications made by any other manner shall not be
binding and shall not be relied upon by Bidders. Addenda shall be transmitted in accordance with Louisiana Bid
Law.
Addenda may also be issued to modify the Bidding Documents as deemed advisable by OWNER. Prior to
submittal of bids, each Bidder shall ascertain that he has received all addenda issued. The Bidder shall
acknowledge receipt of each Addendum by completing the acknowledgment space provided on the Official Bid
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Bid TPRD No. 9 The Purchase and Installation New/Unused Swing Set at Mulberry Park
Form Section “A”. Failure by a Bidder to acknowledge each individual addendum shall render that Bidder's Bid
proposal non-responsive.
LIQUIDATED DAMAGES: By submission of bid, Bidder unequivocally accepts the liquidated damages provisions
set out herein and specified in the event of failure, neglect or refusal to complete the work or, or any designated
part of the work, within the corresponding contract times. By submission of the Bid, Bidder agrees that for each
calendar day beyond the Specified Delivery Date set forth, that the material, work , and/or equipment has not
been delivered, the Owner may retain from the total amount of the Contract Price, as Liquidated Damages the
following sums: Two Hundred Dollars ($200.00) per calendar day.
TECHNICAL INFORMATION: Literature and/or specifications providing complete technical information as required
to certify that the product offered in the proposal is fully compliant with specifications herein MUST be
submitted with this bid. Such documentation shall include diagrams, books, brochures, photographs, or other
means to verify compliance. Any change made to a manufacturer’s published specifications submitted for a
product shall be verifiable by the manufacturer. Bidders must also provide the following with the submittal.
Failure to submit technical specifications with this bid shall result in the bid being declared non-responsive and
just cause for rejection.
SUBSTITUTE MATERIAL AND EQUIPMENT OR “OR EQUAL” ITEMS: Any product or service bid shall conform to all
applicable federal and state laws and regulations and the specifications contained in the solicitation.
Whenever materials or equipment are specified or described in the Bidding Documents by using the name of a
certain brand, make, supplier, manufacturer, or definite specification; the naming or specification of the item is
only intended to denote the quality standard of the item desired and to convey and establish the general style,
type, character and quality of material , equipment or product desired and does not restrict bidders to the specific
brand, make, manufacturer, or specification named; and that equivalent products may be acceptable.
Bidder must specify the brand and model number of the product offered in his / her bid. Bids not specifying
brand and model numbers shall be considered as offering the exact products specified in the solicitation.
PROPOSAL DOCUMENT FORMS: Bid Forms are included with the Bidding Documents; additional copies may be
obtained from the Terrebonne Parish Consolidated Government Purchasing Division.
Bids shall be submitted on the Bid Forms provided with the Bidding Documents. All blank spaces on the bid form
required for Bid prices shall be properly filled in ink, or typed, in both words and figures as indicated.
PREPARATION AND SUBMISSION OF BIDS: Bids shall be submitted by the time and at the place indicated in the
Invitation to Bidders and shall be enclosed in an opaque sealed envelope. The envelope shall be marked with the
Bid number and the name and address of the bidder.
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Bid TPRD No. 9 The Purchase and Installation New/Unused Swing Set at Mulberry Park
The following items MUST be included within each Bid:
Completed Official Bid Form Section “A”.
Technical Specifications as described herein
Copy of all License(s) and Certifications required herein
Signature Authorization (Required By ALL Bidder): Written evidence of the person
signing the bid SHALL be submitted at the time of bidding, in accordance with LA R.S.
38:2212(B)(5) as follows:
(a) The signature on the bid is that of any corporate officer listed on the most current annual
report on file with the secretary of state, or the signature on the bid is that of any member of a
partnership, limited liability company, limited liability partnership, or other legal entity listed in
the most current business records on file with the secretary of state.
(b) The signature on the bid is that of an authorized representative as documented by the legal
entity certifying the authority of the person.
(c) The legal entity has filed in the appropriate records of the secretary of state of this state an
affidavit, resolution, or other acknowledged or authentic document indicating the names of all
parties authorized to submit bids for public contracts. Such document on file with the secretary of
state shall remain in effect and shall be binding upon the principal until specifically rescinded and
canceled from the records of the office.
Failure to include the appropriate signature authorization shall result in rejection of the bid as non-
responsive.
MODIFICATION AND WITHDRAWAL OF BIDS: Bids may be modified or withdrawn by an appropriate written
document duly signed and authorized (in the manner that a Bid must be executed) and delivered to the place
where Bids are to be submitted at any time prior to the deadline for submitting Bids. Withdrawal of a Bid will not
prejudice the rights of a Bidder to submit a new Bid prior to the Bid Date and Time. After expiration of the period
for receiving Bids, no Bid may be withdrawn, modified, or explained except as provided for herein.
In accordance with Louisiana law, more particularly, R.S. 38:2214, as may be amended, bids containing patently
obvious, unintentional, and substantial mechanical and clerical, or mathematical errors, or errors of unintentional
omission of a substantial quantity of work, labor, material, or services made directly in the compilation of the bid,
may be withdrawn by the bidder if clear and convincing sworn, written evidence of such errors is furnished to the
OWNER within 48 hours of the bid opening excluding Saturdays, Sundays and legal holidays.
Such errors must be clearly shown by objective evidence drawn from inspection of the original work papers,
documents or materials used in the preparation of the bid sought to be withdrawn. If the OWNER determines that
the error is a patently obvious mechanical, clerical or mathematical error, or unintentional omission of a
substantial quantity of work, labor, material or services as opposed to a judgment error, and that the bid was
submitted in good faith, it shall accept the withdrawal and return the bid security to the bidder. A bidder who
attempts to withdraw a bid under these provisions of this section shall not be allowed to re-submit a bid on the
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Bid TPRD No. 9 The Purchase and Installation New/Unused Swing Set at Mulberry Park
contract. Any modifications or amendments to the above stated applicable State law shall supersede this
procedure.
A bidder may alter or correct an entry on the bid form by crossing out the entry, entering the new figure above or
below the deleted entry, and initialing on the line of change. The crossing out of an entry and the initials shall be
legibly handwritten with ink or typed. Any ambiguity arising from entries altered or corrected on the Bid Form
will cause the rejection of said Bid Proposal as non-responsive.
OPENING OF BIDS: All Bids received prior to the announced closing time for the receipt of Bids stipulated in the
Invitation to Bidder will be opened publicly. Bids will be read aloud and a tabulation of the amounts of the Base
Bids and alternates (if any) will be made available to Bidders after the opening of Bids.
Any Bid received after the announced closing time will be returned unopened. Any uncertainty as to whether a
Bid was submitted in time will be resolved against the Bidder.
BIDS TO REMAIN OPEN: The TPRD No. 9 shall act not later than forty-five (45) calendar days after the date of
opening Bids to award such contract to the lowest responsible and responsive bidder or to reject all bids.
The OWNER and the lowest responsible and responsive bidder, by mutually written consent, may agree to extend
the deadline for award by one (1) or more extensions of thirty (30) calendar days.
AWARD OF CONTRACT: To the extent permitted by applicable local, state and federal laws and regulations,
OWNER reserves the right to reject any and all Bids for just cause. The TPRD No. 9 reserves the right to reject any
and all bids in accordance with Louisiana State Bid Law.
In order to be responsive, the apparent low bidder must submit the additional information and documentation
required by the OWNER within the time delays established by law.
DELIVERY: It is imperative that the equipment be delivered in the period stipulated on the Official Bid Form
Section “A”. If delivery cannot be made in the time specified on the bid form, bidder must notify the Terrebonne
Parish Recreation District No. 9 in writing of delay.
PRICES: Unless otherwise specified by TPRD No. 9 in the solicitation, bid prices must be complete including
transportation prepaid by bidder to destination and firm for acceptance for a minimum of 45 days. If accepted,
prices must be firm for the contractual period. Bids other than F.O.B. Destination may be rejected. Any
freight/shipping charges should be included in unit pricing.
SPECIAL ACCOMMODATION: Any “qualified individual with a disability” as defined by the Americans with
Disabilities Act who has submitted a bid and desires to attend the bid opening, must notify this office in writing no
later than seven (7) days prior to the bid opening date of the need for special accommodations. If the request
cannot be reasonably provided, the individual will be informed prior to the bid opening.
CIVIL RIGHT COMPLIANCE: The Contractor agrees to abide by the requirements of the following as applicable:
Title VI and Title VII of the Civil Rights Act of 1964, as amended by the Equal Opportunity Act of 1972, Federal
Executive Order 11246, the Federal Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s
Readjustment Assistance Act of 1974, Title IX of the Education Amendments of 1972, the Age Act of 1975, and
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Bid TPRD No. 9 The Purchase and Installation New/Unused Swing Set at Mulberry Park

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