Test and Inspection of the Duke Energy Center for the Performing Arts

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541350 - Building Inspection Services
Posted Date: Jun 23, 2020
Due Date: Jul 13, 2020
Solicitation No: 274-RCC7-20PACFireSystems
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Contact information: Please Login to View Page
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Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
274-RCC7-20PACFireSystems Test and Inspection of the Duke Energy Center for the Performing Arts
Bid Agent: Robert Baker 919-996-8705 Robert.Baker@Raleighnc.gov
6/23/2020 7/13/2020 3:00 PM ET 274-

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Request for Proposals: #274-RCC7-20 PAC Fire Safety Systems
Title: Test and Inspection of the Duke Energy Center for the Performing
Arts fire safety systems.
Issue Date: June 23, 2020
Due Date: July 13, 2020 not later than 3:00 PM ET
LATE PROPOSALS WILL NOT BE ACCEPTED
Issuing Department: Convention and Performing Arts Complex
Direct all inquiries concerning this RFP to:
Robert “Bob” Baker
Procurement Analyst
Email: Robert.baker@raleighnc.gov
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Table of Contents
1. Introduction ........................................................................................................ 3
1.1 Purpose .................................................................................................................................. 3
1.2 Background ............................................................................................................................ 3
1.3 RFP Timeline .......................................................................................................................... 4
1.4 Pre-Proposal Conference ....................................................................................................... 4
1.5 Proposal Question ................................................................................................................. 4
1.6 Proposal Submission Requirements & Contact Information ................................................. 5
1.7 Rights to Submitted Material................................................................................................. 5
1.8 Communications .................................................................................................................... 6
1.9 Lobbying................................................................................................................................. 6
1.10 Conflicts of Interest ............................................................................................................... 6
1.11 Proposer Expenses................................................................................................................. 7
1.12 Proposer Acceptance ............................................................................................................. 7
2 PROPOSALS .....................................................................................................8
2.1 REQUEST FOR PROPOSALS REQUIRED DOCUMENT FORMAT................................................................. 8
2.2 RFP DOCUMENTS ........................................................................................................................ 10
3 PROPOSAL EVALUATION ................................................................................10
3.1 PROPOSAL EVALUATION CRITERIA (STAGE 1) ................................................................................... 10
3.2 INTERVIEW/DEMONSTRATION (STAGE 2) ........................................................................................ 11
3.3 FINAL SELECTION........................................................................................................................11
3.4 NOTICE TO PROPOSERS REGARDING RFP TERMS AND CONDITIONS......................................................11
4 CONTRACT TERM ...........................................................................................11
5 SCOPE OF SERVICES........................................................................................11
VENUES………………………………………………………………………………………………………………………….…….……...12
TASKS ................................................................................................................................... ………….12
PARKING............................................................................................................................................ 13
Appendix I – Proposal Cost Form.................................................................................. 14
Appendix II – Proposer Questionnaire..........................................................................15
Appendix III – Reference Questionnaire.......................................................................16
Appendix IV – Contract Standard Terms & Conditions.............................................19
Appendix V – Exceptions to RFP ................................................................................... 26
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1. INTRODUCTION
1.1 Purpose
The City of Raleigh’s Convention and Preforming Arts complex desires to contract with one
qualified Fire Safety Inspection and Test service provider to conduct all required inspection, test
and reporting for the Duke Energy Center for the Performing Arts (DECPA) located at 2 E. South
St., Raleigh, NC 27601.
A detailed scope of services is provided in Section 5 of this solicitation.
All information related to this solicitation, including any addenda, will be posted to the North
Carolina Interactive Purchasing System (IPS) at: https://www.ips.state.nc.us/IPS/.
Registering to Do Business with the City
The first step for companies interested in doing business with the City is registering your company
through the City’s Raleigh Supplier connection self-service portal at
https://supplier.raleighnc.gov/psc/finprd/SUPPLIER/ERP/c/NUI_FRAMEWORK.PT_LANDINGPAGE.GBL
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas in
the country. A great economy, top educational institutions, and exceptional health care facilities are
some of the characteristics that attract people to the triangle area. The mild climate, diverse work
force and proximity to Research Triangle Park combine to make Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic
sustainability. The City conserves and protects our environmental resources through best practice
and cutting-edge conservation and stewardship, land use, infrastructure and building technologies.
The City welcomes growth and diversity through policies and programs that will protect and enhance
Raleigh’s existing neighborhoods, natural amenities, history, and cultural and human resources for
future generations. The City leads to improve quality of life for neighborhoods and standard of
living for all citizens. The City works with universities, colleges, citizens, and local partners to
promote new technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry out the
duties of the City through transparent civic engagement and by providing the very best customer
service to our citizens.
Duke Energy Center for the Performing Arts (DECPA) located at 2 E South St, Raleigh, NC 27601-
2337 Offers the Best in Theater, Dance, Opera, Orchestral, Popular Music and More. Includes
Memorial Auditorium, Meymandi Concert Hall, Fletcher Opera Theater and Kennedy Theater.
DECPA opened in 1932 and hosts 600 performances and 400,000 patrons a year. Traveling
performances and a thriving concession business contribute to the demand a robust vector control
plan.
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1.3 Request for Proposal (RFP) Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation. The City of
Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of the
service. All times shown are Eastern Time (ET):
RFP Process
RFP Advertisement Date
Pre-Proposal Conference
Deadline for written questions
City Response to questions
Proposal Due Date and Time
Evaluation Meeting
Optional
Interview/ Demonstrations
Date
June 23, 2020
June 30, 2020
2 E. South St.
July 5, 2020
July 8, 2020
July 13, 2020
Week ending July 17, 2020
Week ending July 31, 2020
5:00 PM
1:30 PM
Time
11:59 PM
5:00 PM
3:00 PM
1.4 Pre-Proposal Conference
A PRE-RESPONSE CONFERENCE/SITE VISIT for prospective Proposers is scheduled for 1:30
PM on June 30, 2020 at the Duke Energy Center for the Performing Arts at 2 E. South St.,
Raleigh NC, 27601. Attendance is encouraged by not required. Prospective Proposers are
encouraged to submit written questions in advance. A summary of all questions and answers will be
posted on the internet at http://www.IPS.State.NC.US as an addendum, located under the RFP# being
modified. Additionally, an optional tour of the facility’s fire safety systems will follow the briefing.
Everyone entering the facility will be screened at the wellness stations at the front entrance adjacent
to South St. The wellness check will verify body temperature is within range. Mask requirements will
adhere to the City, County and State’s statutes.
NOTE: Travel and parking expenses are not provided by the City.
1.5 Proposal Question
It is the Proposer's responsibility to ensure that all addenda have been reviewed and considered in
the preparation of its proposal. Requests for clarification and questions to this RFP must be received
by the City not later than the date shown above in Section 1.3, entitled “RFP Timeline” for the
submittal of written inquires. The firm’s failure to request clarification and submit questions by the
date in the RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s
terms and conditions and requirements. The City shall issue addenda reflecting questions and
answers to this RFP, if any, and shall be posted to North Carolina Interactive Purchasing System
(IPS). No information, instruction or advice provided orally or informally by any City personnel,
whether made in response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Respondents shall be entitled to rely only on written material contained in an
Addendum to this RFP.
It is important that all Respondents submitting to this RFP periodically check the North
Carolina Interactive Purchasing System (IPS) for any Addenda. It is the Respondents
responsibility to ensure that all addenda have been reviewed and, if required signed and
returned.
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All questions related to this solicitation must be submitted in writing (via email) to the following
individual:
Contact Name
Robert “Bob” Baker
Email Address
Robert.baker@raleighnc.gov
Questions submitted via telephone will not be answered.
1.6 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 PROPOSALS, and be addressed and
submitted as follows:
DELIVERED to:
City of Raleigh
ATTN: Robert Baker
Subject: RFP No. 274-RCC7-20 PAC Fire Safety Systems
To minimize spread of COVID-19, hard copy proposals will not be accepted. Pproposals will be
submitted electronically using the following guidelines. Proposers must submit:
a.
One (1) electronic version of the signed proposal Submit proposals to
Robert.baker@raleighnc.gov.
b.
Submit proposals as a viewable and printable Adobe Portable Document File (PDF) only.
c.
File size is limited to 10MB per tab.
d.
Emailed attachments are limited to 10MB per email.
e.
Proposals being submitted using multiple emails should indicate file #_ of #_ in the subject
line.
f.
File naming convention should use the following format:
Proposers name_274-RCC7-20 PAC Fire Safety _File#_of#_
The electronic Proposal must be received by the City on or before the RFP due date and time
provided in Section 1.3. Proposals received after the RFP due date and time will not be considered
and will be electronically returned to the email address from which it was received.
Any requirements in the RFP that cannot be met must be indicated on Appendix V, “Exceptions to
the RFP” and submitted with proposal. Proposers must respond to the entire Request for Proposals
(RFP). Any incomplete proposal may be eliminated from competition at the discretion of the City of
Raleigh. The City reserves the right to reject any or all proposals for any reason and to waive any
informality it deems in its best interest.
Proposals that arrive after the due date and time will not be accepted or considered for any reason
whatsoever. It is the responsibility of the Firm to ensure that their response arrives by the due date
and time specified in Section 1.3, “RFP Timeline”.
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