Temporary Emergency Housing Facility Operator

Agency: City of Tracy
State: California
Type of Government: State & Local
NAICS Category:
  • 236220 - Commercial and Institutional Building Construction
  • 561210 - Facilities Support Services
  • 561320 - Temporary Help Services
Posted Date: May 5, 2022
Due Date: Jun 2, 2022
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Temporary Emergency Housing Facility Operator
  • Category: RFP Notices
  • Start Date: 05/04/2022
  • Close Date: 06/02/2022 12:00 PM
Request for Proposals - Temporary Emergency Housing Facility

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RFP Deadline:
Thursday, June 2, 2022, 12:00 PM
City of Tracy
333 Civic Center Plaza
Tracy, CA 95376
Contact for Questions:
All inquiries and/or questions shall be submitted in writing to
Vanessa Carrera, Assistant to the City Manager, at
Vanessa.Carrera@cityoftracy.org or (209) 831-6112, no later than
5:00 p.m. on Tuesday, May 31, 2022
Download the RFP: www.cityoftracy.org/government/rfp-notices
Temporary Emergency Housing Facility webpage: www.cityoftracy.org/EmergencyHousing
Proposal Deadline: Thursday, June 2, 2022, by 12:00 p.m.
The City of Tracy, not unlike many other areas in California, has experienced an increase in the
number of unsheltered individuals over the past several years. From 2017 to 2019, homelessness
across San Joaquin County increased by 170%, and in Tracy, the homeless population grew from 90
unsheltered individuals in 2017 to 155 in 2019. The City of Tracy is committed to addressing the
challenges of homelessness in our community and has devoted significant resources toward this effort
including the development of Tracy’s first Temporary Emergency Housing Facility.
To address the issues surrounding homelessness, both regional and Tracy-specific strategic plans
were adopted in 2020. The Tracy City Council then formed an advisory committee to implement
Tracy’s Strategic Plan to End and Prevent Homelessness, and in the same month, allocated funding
for the design and construction of the Temporary Emergency Housing Facility. Increasing the number
of emergency shelter beds is in line with local and regional homelessness strategic plan goals.
The Temporary Emergency Housing Facility will be located on 4.8 acres of city-owned property. The
first phase of construction will include a 60’ x 105’ Sprung structure that will accommodate up to 68
guests, a day room, and offices for operations, administration, and client services. This project requires
development of currently unimproved City property. Preparing the site will include constructing and
installing infrastructure (grading, paving, utility stumps and connections), securing the site and erecting
the structure.
The emergency housing facility is designed as a 24/7 low barrier shelter that is anticipated to
accommodate people, pets, and possessions. Auxiliary structures will be prefabricated and include a
kitchen, restrooms, showers, laundry, and storage. The first phase of the project will also include the
selection of a Service Provider(s) to operate the facility and provide case management to connect
clients experiencing homelessness with health, employment, and housing resources. The first phase of
the Temporary Emergency Housing Facility is anticipated to be completed in fall 2022.
The City of Tracy is committed to providing a secure environment where homeless individuals and
families are able to focus on healing and preparing for self-sufficiency. The City seeks to provide
opportunities to connect the unsheltered with services offered by San Joaquin County and other
community partners.
The City intends for the shelter to have day services to allow participants to remain onsite
throughout the day. The City of Tracy is also committed to clean and safe public
and private areas as well as the highest standards of public services and policies that will
support Tracy’s quality of life. The Service Provider is expected to operate in a manner that does not
impact the surrounding area and implementation of procedures to prevent loitering in the vicinity.
The City’s goal is to maintain an open, honest, and responsive City government to help achieve these
goals with a shelter operator, local businesses and residents. The shelter will help individuals
experiencing homelessness develop a pathway towards permanent housing, income, healthcare, and
stability through continued care services.
Definitions for the purposes of this RFP include:
Application: A formal application submitted in response to this solicitation.
Applicant: Proposer submitting an application in order to be awarded a contract with the
City to operate the Temporary Emergency Housing Facility.
City: The City of Tracy, a State of California municipal corporation that is issuing this RFP.
Contractor/ Service Provider: Proposer whose application has been accepted by the City and is
awarded a fully executed, written agreement to provide the services specified therein.
Emergency Shelter: Emergency Shelter. Housing with minimal supportive services for homeless
persons that is typically limited to occupancy of 120 days or less in a 365-day period. Such
accommodations may include basic supportive services such as food, shower and restroom facilities,
laundry room, storage areas, and limited administrative or intake offices.
Proposer: Private entity or non-profit organization submitting a proposal for consideration under this
The City of Tracy (City) is announcing a Request for Proposals (RFP) to solicit applications from
private entities and/or non-profit organizations to operate a year-round low barrier Temporary
Emergency Housing Facility for individuals experiencing homelessness in Tracy. The Temporary
Emergency Housing Facility (shelter) will help people experiencing homelessness develop a pathway
towards permanent housing, healthcare, and stability. Proposed onsite services include but are not
limited to: transportation to and from the shelter, case management, state-licensed behavioral health
services, social services, meals, showers, 24/7 staffing and security.
A low barrier shelter aims to provide immediate access to shelter space for people experiencing
homelessness while reducing barriers for those who might not otherwise accept assistance. This means
that a person will not be denied access to the shelter due solely to mental illness, substance abuse or
addiction, or for having a pet or personal belongings in their possession. However, low barrier does not
mean there are no rules or boundaries at the shelter. Guests will be expected to agree to and abide by a
code of conduct that respects and ensures the safety all guests, staff, shelter facilities, and the surrounding
Shelter operations are scheduled to begin in fall 2022. The City will provide a mostly turnkey facility to
the selected Service Provider who will be responsible for the operations and maintenance of the
facility. The City, in partnership with the selected Service Provider, will provide, will have prepared, and
will cover the cost of the following at the facility:
Main Sprung structure and auxiliary structures
Storage totes
Perimeter fencing
Handwashing stations
Shade structures
Waste receptacles
The initial term of the Agreement shall be for two (2) years from the date that the Agreement is fully
executed with the option to extend for four (4) additional two-year extension terms not to exceed ten
(10) years based upon acceptable performance by the Contractor, acceptable fees and subject to the
same terms and conditions of the Agreement.
Qualified Applicants that meet the RFP requirements and demonstrate the ability to operate and
maintain a 24/7 emergency shelter for the homeless are encouraged to submit a proposal. All
proposals must be received in the City Manager’s Office by 12:00 p.m. on Tuesday, June 2, 2022.
Applications submitted after the deadline will not be accepted.
The City reserves the right to request that Applicants submit additional information as may be
requested by staff to clarify or augment submitted information. Also, the City reserves the right to
suspend, amend, or modify the provisions of this RFP, to reject all proposals, and/or to
negotiate modifications of proposals.
Proposals will only be considered from Applicants that meet the following prerequisites:
Be a qualified private or public nonprofit organization currently engaged in providing
homeless services and successfully managing homeless service centers.
Have a minimum of three (3) consecutive years of successfully managing and operating
homeless programs and delivering relevant services of a similar type and scope as
described in the Scope of Work (Exhibit A), the sample Management, Operations and Public
Safety Plan (Exhibit B), and the sample Professional Services Agreement (Attachment C).
Have not filed for bankruptcy under any business name over the past five (5) years.
Be in good standing with the federal government (not debarred), as well as with the City of Tracy
and County of San Joaquin.
Have the current organizational experience and staff capacity to operate a 24/7 emergency
Key personnel shall hold appropriate licenses for the case management services offered prior to
signing any Agreement for the operation of the shelter.
Current registration with the California Secretary of State, Department of Industrial Relations,
and other required agencies as the City deems necessary.
Comply with grant funding laws and regulations and have the operational capacity to do so.
These requirements may include federal record-keeping, reporting and financial requirements
under 24 CFR Part 570 and 2 CFR Part 200 and record keeping and data collection that may be
required by the City and County.
The Service Provider shall be able to perform all the requirements as outlined in the Scope of
Work (Exhibit A) and meet the requirements of the sample Professional Services Agreement
(Attachment C), which is subject to change at the City’s sole discretion.
Key Dates
RFP Released
RFP Pre-Proposal Virtual Meeting
Deadline for RFP questions
Proposal Deadline
Interview Dates
City Council Contract Award
May 5, 2022
May 25, 2022
May 31, 2022 at 5:00 PM
June 2, 2022 at 12:00 PM
June 2022
July 2022

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