Supplemental Nutrition Assistance Program (SNAP) Outreach

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 541720 - Research and Development in the Social Sciences and Humanities
Posted Date: Nov 18, 2020
Due Date: Jan 14, 2021
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Details
Bid Status Details
for
Supplemental Nutrition Assistance Program (SNAP) Outreach,
HSS21002-SNAPOUTRCH
Solicitation Ad Date 11/18/2020
Deadline for Bid Responses 1/14/2021 at 11:00 a.m. Local Time
Supporting Documents RFP - Professional Services
Contact Information teresa.gallagher@delaware.gov

Attachment Preview

REQUEST FOR PROPOSALS FOR
SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) OUTREACH
ISSUED BY DEPARTMENT OF HEALTH AND SOCIAL SERVICES
CONTRACT NUMBER HSS-21-002
Contents:
I. Overview
II. Scope of Services
III. Required Information
IV. Professional Services RFP Administrative Information
V. Contract Terms and Conditions
VI. RFP Miscellaneous Information
VII. Attachments
Appendix A - MINIMUM MANDATORY SUBMISSION REQUIREMENTS
Appendix B - SCOPE OF WORK AND TECHNICAL REQUIREMENTS
** Ctrl+Click on the headings above will take you directly to the section.
I. Overview
The State of Delaware Department of Health and Social Services seeks professional services
to conduct Supplemental Nutrition Assistance Program (SNAP) Outreach. This request
for proposals (“RFP”) is issued pursuant to 29 Del. C. §§ 6981 and 6982.
The proposed schedule of events subject to the RFP is outlined below:
Public Notice
Date: November 18, 2020
Deadline for Questions
Date: December 2, 2020
Response to Questions Posted by: Date: December 16, 2020
Deadline for Receipt of Proposals Date: January 14, 2021 at 11:00 PM (Local Time)
Estimated Notification of Award Date: March 17, 2021
Each proposal must be accompanied by a transmittal letter which briefly summarizes the
proposing firm’s interest in providing the required professional services. The transmittal letter
must also clearly state and justify any exceptions to the requirements of the RFP which the
applicant may have taken in presenting the proposal. (Applicant exceptions must also be
recorded on Attachment 3).
1
6982(b) Version: November 15, 2019
Dhss-5.1.2020
STATE OF DELAWARE
Division of Social Services
Furthermore, the transmittal letter must attest to the fact, at a minimum, that the Vendor shall
not store or transfer non-public State of Delaware data outside of the United States. For
technology related solicitations, Vendors may refer to the Delaware Department of
Technology and Information identified terms and conditions included in this solicitation.
The State of Delaware reserves the right to deny any and all exceptions taken to the RFP
requirements.
MANDATORY PREBID MEETING
A mandatory pre-bid meeting has not been established for this Request for Proposal.
II. Scope of Services
The State of Delaware Division of Social Services (DSS) is seeking bidders that possess the
knowledge and expertise to provide outreach activities that support the Supplemental
Nutrition Assistance Program (SNAP). Outreach activities are defined as discretionary
educational and informational efforts promoting the nutrition and other benefits of
participating in the program which is directed to nonparticipating but potentially eligible
persons. The primary goal of the SNAP Outreach program is to conduct activities such as
eligibility pre-screening, application assistance, assistance obtaining an application,
information dissemination in locations where low-income people gather. See Attachment B
for full Scope of Work and Technical Requirements and allowable activities.
III. Required Information
The following information shall be provided in each proposal in the order listed below. Failure
to respond to any request for information within this proposal may result in rejection of the
proposal at the sole discretion of the State.
A. Minimum Requirements
1. Provide Delaware license(s) and/or certification(s) necessary to perform services as
identified in the scope of work.
Prior to the execution of an award document, the successful Vendor shall either furnish
the Agency with proof of State of Delaware Business Licensure or initiate the process
of application where required.
2. Vendor shall provide responses to the Request for Proposal (RFP) scope of work and
clearly identify capabilities as presented in the General Evaluation Requirements
below.
3. Complete all appropriate attachments and forms as identified within the RFP.
4. Proof of insurance and amount of insurance shall be furnished to the Agency prior to
the start of the contract period and shall be no less than as identified in the bid
solicitation, Section V, Item 8, subsection g (insurance).
5. Provide response to Employing Delawareans Report (Attachment 9)
2
STATE OF DELAWARE
Division of Social Services
B. General Evaluation Requirements [Use one or more of the subsections below
1. Experience and expertise for the particular project under consideration
2. Capacity to meet requirements and timely program implementation. (size, financial
condition, reporting, etc.)
3. Location (geographical)
4. Demonstrated ability
5. Quality of Training Program
6. Familiarity working with the general public
7. Other criteria necessary for a quality cost-effective project
IV. Professional Services RFP Administrative Information
A. RFP Issuance
1. Public Notice
Public notice has been provided in accordance with 29 Del. C. §6981.
2. Obtaining Copies of the RFP
This RFP is available in electronic form through the State of Delaware Procurement
website at www.bids.delaware.gov and at https://dhss.bonfirehub.com.
Paper copies of this RFP will not be available.
3. Assistance to Vendors with a Disability
Vendors with a disability may receive accommodation regarding the means of
communicating this RFP or participating in the procurement process. For more
information, contact the Designated Contact no later than ten days prior to the deadline
for receipt of proposals.
4. RFP Designated Contact
All requests, questions, or other communications about this RFP shall be made
through Bonfire at https://dhss.bonfirehub.com Communications made to other State
of Delaware personnel or attempting to ask questions by phone or in person will not
be allowed or recognized as valid and may disqualify the vendor. Vendors should rely
only on information posted at https://dhss.bonfirehub.com. The RFP designated
contact is:
Department of Health and Social Services, Division of Social Services
Attn: Teresa Gallagher
1901 N. DuPont Hwy
New Castle, DE 19720
teresa.gallagher@Delaware.gov
Department of Health and Social Services, Division of Management Services
Contact:
Chevis Fennell
Purchasing Services Administrator
DHSS_DMS_dmsprocure@delaware.gov
3
STATE OF DELAWARE
Division of Social Services
5. Consultants and Legal Counsel
The State of Delaware may retain consultants or legal counsel to assist in the review
and evaluation of this RFP and the vendors’ responses. Bidders shall not contact the
State’s consultant or legal counsel on any matter related to the RFP.
6. Contact with State Employees
Direct contact with State of Delaware employees other than the State of Delaware
Designated Contact regarding this RFP is expressly prohibited without prior consent.
Vendors directly contacting State of Delaware employees risk elimination of their
proposal from further consideration. Exceptions exist only for organizations currently
doing business in the State who require contact in the normal course of doing that
business.
7. Organizations Ineligible to Bid
Any individual, business, organization, corporation, consortium, partnership, joint
venture, or any other entity including subcontractors currently debarred or suspended
is ineligible to bid. Any entity ineligible to conduct business in the State of Delaware
for any reason is ineligible to respond to the RFP.
8. Exclusions
The Proposal Evaluation Team reserves the right to refuse to consider any proposal
from a vendor who:
a. Has been convicted for commission of a criminal offense as an incident to
obtaining or attempting to obtain a public or private contract or subcontract, or in
the performance of the contract or subcontract:
b. Has been convicted under State or Federal statutes of embezzlement, theft,
forgery, bribery, falsification or destruction of records, receiving stolen property, or
other offense indicating a lack of business integrity or business honesty that
currently and seriously affects responsibility as a State contractor:
c. Has been convicted or has had a civil judgment entered for a violation under State
or Federal antitrust statutes:
d. Has violated contract provisions such as;
1) Known failure without good cause to perform in accordance with the
specifications or within the time limit provided in the contract; or
2) Failure to perform or unsatisfactory performance in accordance with terms of
one or more contracts;
e. Has violated ethical standards set out in law or regulation; and
f. Any other cause listed in regulations of the State of Delaware determined to be
serious and compelling as to affect responsibility as a State contractor, including
suspension or debarment by another governmental entity for a cause listed in the
regulations.
B. RFP Submissions
1. ALL PROPOSALS MUST BE SUBMITTED ONLINE at
https://dhss.bonfirehub.com/. Responses submitted by hard copy, mail, facsimile,
or e-mail will not be accepted.
4
STATE OF DELAWARE
Division of Social Services
2. Acknowledgement of Understanding of Terms
By submitting a bid, each vendor shall be deemed to acknowledge that it has carefully
read all sections of this RFP, including all forms, schedules and exhibits hereto, and
has fully informed itself as to all existing conditions and limitations.
3. Proposals
To be considered, all proposals must be submitted through Bonfire at
https://dhss.bonfirehub.com/ and respond to the items outlined in this RFP. The
State reserves the right to reject any non-responsive or non-conforming proposals.
All proposals must be submitted prior to 11:00 PM (Local Time) on January 14,
2021
PROPOSAL REQUIREMENTS
a. Proposals must be received before the Proposal Due Date and Time, as identified
in the Procurement Schedule for this RFP. Responses received after the Proposal
Due Date and Time will not be accepted
b. Upload your submission at: https://dhss.bonfirehub.com
Important Notes:
• • Logging in and/or uploading the file(s) does not mean the response is
submitted. Users must successfully upload all the file(s) and MUST click the submit
button before the proposal due date and time.
• • Users will receive an email confirmation receipt with a unique confirmation
number once the submission has been finalized. This will confirm that the proposal
has been submitted successfully.
• • Each submitted item of Requested Information will only become visible to
DHSS after the proposal due date and time.
• If the file is mandatory, you will not be able to complete your submission until the
requirement is met.
• • Uploading large documents may take significant time depending on the size of
the file(s) and your Internet connection speed. The maximum upload file size is 1000
MB.
• • Minimum system requirements: Internet Explorer 11, Microsoft Edge, Google
Chrome, or Mozilla Firefox. Java Script must be enabled.
• Notarizations are no longer required.
Need Help? Please contact Bonfire directly at Support@GoBonfire.com or
1(800)354-8010 ext. 2 for technical questions or issues related to your submission.
You can also visit their help forum at https://bonfirehub.zendesk.com/hc.
Any proposal submitted after the Deadline for Receipt of Proposals date will not be
accepted. The contents of any proposal shall not be disclosed as to be made available
to competing entities during the negotiation process.
5

Sign-up for a Free Trial, Government Bid Alerts

With Free Trial, you can:

You will have a full access to bids, website, and receive daily bid report via email and web.

Try One Week FREE Now

See Also

Bid Solicitation Details Bid Status Details for Financial Assurance Instrument Evaluation, NAT21001-FA_EVAL Solicitation

State Government of Delaware

Bid Due: 2/15/2021

This contract is not administered by Government Support Services. It is a State

State Government of Delaware

Bid Due:

This contract is not administered by Government Support Services. It is a State

State Government of Delaware

Bid Due:

Bid Solicitation Details Bid Status Details for Digital Human Resources Database, DTCC21004-HRM_INFO Solicitation

State Government of Delaware

Bid Due: 2/18/2021