15 Summit Avenue Development

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
Posted Date:	May 1, 2023
Due Date:	Aug 11, 2023
Solicitation No:	274-050123SA
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
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Request for Proposals # 274-050123SA

Title: 15 Summit Avenue Development

Issue Date: May 1, 2023

Due Date: August 11, 2023, not later than 4:00 PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department:

Housing & Neighborhoods – Community & Small Business

Development

Direct all inquiries concerning this RFP to:

Christopher “C.J.” Valenzuela

Public-Private Partnerships Coordinator

Email: Christopher.Valenzuela@raleighnc.gov

(v.12/06/2021)

Table of Contents

1 INTRODUCTION ........................................................................................................................................ 2

1.1

1.2

1.3

1.4

1.5

1.6

1.7

1.8

1.9

1.10

1.11

1.12

1.13

PURPOSE .................................................................................................................................................... 2

BACKGROUND............................................................................................................................................. 2

REQUEST FOR PROPOSAL (RFP) TIMELINE .............................................................................................. 3

PRE-PROPOSAL CONFERENCE .................................................................................................................. 3

PROPOSAL QUESTIONS..............................................................................................................................4

PROPOSAL SUBMISSION REQUIREMENTS AND CONTACT INFORMATION..................................................4

MWBE PARTICIPATION FORM ...................................................................................................................5

RIGHTS TO SUBMITTED MATERIALS...........................................................................................................5

COMMUNICATIONS ...................................................................................................................................... 5

LOBBYING ...................................................................................................................................................5

CONFLICTS OF INTEREST ........................................................................................................................... 6

PROPOSER EXPENSES ............................................................................................................................... 7

PROPOSER ACCEPTANCE .......................................................................................................................... 7

2 PROPOSALS ............................................................................................................................................. 7

2.1 PROPOSAL GUIDELINES .............................................................................................................................7

2.2 PROPOSAL REQUIRED DOCUMENT FORMAT ............................................................................................. 8

2.3 RFP DOCUMENTS ......................................................................................................................................9

3 PROPOSAL EVALUATION ...................................................................................................................... 9

3.1 PROPOSAL EVALUATION CRITERIA ............................................................................................................ 9

3.2 INTERVIEW/DEMONSTRATION................................................................................................................... 11

3.3 PROPOSAL SELECTION............................................................................................................................. 12

3.4 NOTICE TO PROPOSERS REGARDING RFP TERMS AND CONDITIONS....................................................12

4 LEASE TERMS ........................................................................................................................................ 12

5 SCOPE OF WORK................................................................................................................................... 13

5.1 SUBJECT PROPERTY OVERVIEW ............................................................................................................. 13

5.2 DEVELOPMENT EXPECTATIONS AND CONSIDERATIONS..........................................................................13

5.3 ZONING AND DEVELOPMENT REVIEW ...................................................................................................... 14

5.4 DEVELOPER RESPONSIBILITY .................................................................................................................. 14

5.5 AFFORDABILITY CONDITIONS ................................................................................................................... 15

APPENDIX I: PROPOSER QUESTIONNAIRE .............................................................................................. 16

APPENDIX II: REFERENCE QUESTIONNAIRE ........................................................................................... 17

APPENDIX III: MWBE FORM .......................................................................................................................... 20

APPENDIX IV: EXCEPTIONS TO THE RFP .................................................................................................. 21

APPENDIX V: MANAGEMENT GUIDELINES ............................................................................................... 23

APPENDIX VI: TENANT CERTIFICATION FORM ........................................................................................ 26

APPENDIX VII: BOUNDARY SURVEY .......................................................................................................... 33

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (the “City”) is soliciting proposals from non-profit and for-profit developers or

sponsors of rental housing for the development of attractive, sustainable energy-efficient rental

housing on a City-owned lot located at 15 Summit Avenue (the “Subject Property”) to be made

available via long-term land lease.

To be considered, proposals must set aside at least 20% of the total units within the development

as affordable rental units to low-income households earning no more than 60% of the Area Median

Income (AMI), adjusted for family size, for the Raleigh, NC Metropolitan Statistical Area (MSA) as

established by the U.S. Department of Housing and Urban Development (HUD) through a long-

term legally binding agreement with an affordability period of no less than the term of the ground

lease. Any non-affordable units (e.g., market-rate units) within the development will not be subject

to any affordability requirements (e.g., income limits, rent limits, affordability period).

It is the City’s preference that the only City subsidy in the awarded project be a below-market

lease on the land. This preference is reflected in the evaluation criteria described more fully in

Section 3. However, Proposers may request funds from the City to help subsidize the affordable

housing component of a project if the financial underwriting analysis has determined that the

subsidy is necessary for the project. Request of City funding does not guarantee that City funding

will be provided.

Maximizing the density and number of affordable units is a priority and should be in accordance

with the City’s desired housing type below. The existing zoning of the parcels must be utilized; the

City will not support re-zoning requests as part of this Request for Proposals (RFP).

A detailed scope of services, including a detailed overview of the Subject Property, is provided in

Section 5 of this solicitation.

All information related to this solicitation, including any addenda, will be posted to the North

Carolina Interactive Purchasing System (IPS) at: https://www.ips.state.nc.us/IPS/.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual:

Contact Name

C.J. Valenzuela

Email Address

Christopher.Valenzuela@raleighnc.gov

Questions submitted via telephone will not be answered.

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing areas

in the country. A great economy, top educational institutions, and exceptional health care facilities

are some of the characteristics that attract people to the triangle area. The mild climate, diverse

work force and proximity to Research Triangle Park combine to make Raleigh a great place to

live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and economic

sustainability. The City conserves and protects our environmental resources through best practice

and cutting-edge conservation and stewardship, land use, infrastructure and building

technologies. The City welcomes growth and diversity through policies and programs that will

protect and enhance Raleigh’s existing neighborhoods, natural amenities, history, and cultural and

human resources for future generations. The City leads to improve quality of life for neighborhoods

and standard of living for all citizens. The City works with universities, colleges, citizens, and local

partners to promote new technology, create new job opportunities, and encourage local

businesses and entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets

to carry out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The City’s Housing and Neighborhoods Department improves the quality of life for Raleigh's

residents by adding affordable housing, improving existing affordable housing, revitalizing older

neighborhoods, and supporting related human services. The department is also committed to

improving and maintaining the quality of life and environment for all City citizens by enforcing City

codes. Through this department, the City periodically makes available City-owned land for projects

that will add to or preserve the City’s affordable housing stock.

Preserving and expanding the supply of affordable housing is a priority for the Department and for

the City. The Raleigh City Council has adopted a goal of 5,700 affordable housing units over the

ten-year period from 2016 to 2026.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation. The City

of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of

the service. All times shown are Eastern Standard Time (EST):

RFP Process

RFP Advertisement Date

Pre-Proposal Conference (Virtual)

Deadline for Written Questions

City Responses to Questions

(anticipated)

Proposal Due Date and Time

Date and time

5/1/2023

6/5/2023

11:00 AM

6/12/2023

4:00 PM

6/30/2023

8/11/2023

4:00 PM

1.4 Pre-Proposal Conference

The City will conduct a VIRTUAL Pre-Proposal Conference for all prospective Proposers.

Registration and attendance by prospective Proposers is mandatory for the virtual Pre-Proposal

Conference. Prospective Proposers are encouraged to submit written questions in advance. Date

and time of pre-proposal conference is shown above in Section 1.3, entitled RFP Timeline. A

summary of all questions and answers will be posted on the internet as an addendum. Log-in

information is below.

Webinar link (Microsoft Teams): Click here

Meeting Link: Click here

Meeting ID: 281 181 553 730

Passcode: 2HEZMJ

Call-in number: +1 919-561-6523,,898858551#

Phone Conference ID: 898 858 551#

1.5 Proposal Questions

It is the Proposer's responsibility to ensure that all addenda have been reviewed and

considered in the preparation of its proposal. Requests for clarification and questions to this

RFP must be received by the City not later than the date shown above in the RFP Timeline

(Section 1.3) for the submittal of written inquires. The firm’s failure to request clarification and

submit questions by the date in the RFP Timeline above shall be considered to constitute the

firm’s acceptance of all City’s terms and conditions and requirements. The City shall issue

addenda reflecting questions and answers to this RFP, if any, and shall be posted to North

Carolina Interactive Purchasing System (IPS). No information, instruction or advice provided orally

or informally by any City personnel, whether made in response to a question or otherwise in

connection with this RFP, shall be considered authoritative or binding. Respondents shall be

entitled to rely only on written material contained in an Addendum to this RFP.

It is important that all Respondents submitting to this RFP periodically check the North

Carolina Interactive Purchasing System (IPS) for any Addenda. It is the Respondent’s

responsibility to ensure that all addenda have been reviewed and, if required, signed and

returned.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual:

Contact Name

C.J. Valenzuela

Email Address

Christopher.Valenzuela@raleighnc.gov

Questions submitted via telephone will not be answered.

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2, “Proposals”, and be addressed and

submitted electronically as follows:

Send to: Christopher.Valenzuela@raleighnc.gov

Email Subject Line: RFP # 274-050123SA

The City will only receive Proposals through this RFP that are submitted electronically. The

Proposal must be emailed as a viewable and printable Adobe Portable Document File (PDF).

Electronic versions of the Proposal must be received by the City on or before the RFP due date

and time provided in RFP Timeline (Section 1.3). Proposals received after the RFP due date and

time will not be considered.

Bid Number	Description	Date Issued	Bid Opening Date	Bid Opening Time	Help
274-050123SA	15 Summit Avenue Development Mandatory Conf/Site Visit: 06/05/2023 Bid Agent: Christopher.Valenzuela@raleighnc.gov	5/1/2023	8/11/2023	04:00 PM ET		274-

15 Summit Avenue Development

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