STUDY for the NEW SITING of a NEW SOLID WASTE TRANSFER FACILITY

Agency:	County of Clark
State:	Washington
Type of Government:	State & Local
NAICS Category:	562111 - Solid Waste Collection
Posted Date:	Jul 3, 2024
Due Date:	Aug 14, 2024
Solicitation No:	RFP Number: 898
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

RFP Number: 898

It is the responsibility of the proposer to monitor this site prior to proposal submission, in case additional information, which may be pertinent to the proposal is provided.

General Information:

Clark County Public Health’s Solid Waste Operations program is seeking proposals from qualified firms to complete a comprehensive study for the siting of a new solid waste transfer facility in northern Clark County, Washington.

Release Date: Wednesday, June 26, 2024
Closing Date: Wednesday, August 14, 2024

Pre-Bid Conference:

A Virtual Pre-Submittal Meeting is scheduled for Thursday, July 18, 2024 at 2:30 pm via Microsoft Teams. Proposers interested in attending shall email the project manager to request the meeting invite at Joelle.Loescher@clark.wa.gov

Attachments:

Attachment Preview

REQUEST for PROPOSAL #898

PROFESSIONAL, TECHNICAL AND EXPERT SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, JUNE 26, 2024

DUE DATE: WEDNESDAY, AUGUST 14, 2024 by 1:30 pm

Request for Proposal for:

STUDY for the SITING of a NEW SOLID WASTE TRANSFER FACILITY

SUBMIT:

One (1) Original

One (1) Copy on USB Flash Drive

of the Proposal to:

Shipping Method of your Choice or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 1:30 pm on due date.

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Joelle Loescher

Solid Waste Operations Manager / Solid Waste and Recycling | Public Health

Joelle.Loescher@clark.wa.gov

564-397-8126

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

PROTESTS - Must be submitted to the Purchasing Department.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

ACCEPTANCE or REJECTION OF PROPOSALS - Clark County reserves the right to

accept or reject any or all proposals received as a result of this RFP, to negotiate with any

or all prospective contractors on modifications to proposals, to waive formalities, to

postpone award, or to cancel in part or in its entirety this RFP if it is in the best interest of

Clark County to do so.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Prevailing Wage

7. Debarred / Suspended

8. Americans with Disabilities Act (ADA) Information

9. Public Disclosure

10. Insurance/Bond

11. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PART III

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

D. Facility Maps

E. Sample Contract

Request for Proposal #898

Study for the Siting of a New Solid Waste Transfer Facility

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

Clark County Public Health’s Solid Waste Operations program is seeking proposals from

qualified firms to complete a comprehensive study for the siting of a new solid waste transfer

facility in northern Clark County, Washington. Work will build on the findings and

recommendations of the Clark County Comprehensive Solid Waste Management Plan and

the Regional System Study.

Clark County (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant, Small Works and Vendor Rosters. To be eligible to participate in this

Clark County public solicitation and the resulting contract your business must be registered

with the MRSC Rosters. Failure to register may result in your proposal being marked

nonresponsive. Be sure to select Clark County in your application. If you have questions

about the registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

Clark County has made this Request for Proposal subject to Washington State statute RCW

39.34 Interlocal Cooperation Act. The proposer may opt to extend identical services and prices

to qualified public agencies. Each contract is between the proposer and individual agency

binding only their agency, with no liability to Clark County.

2. Background

Pursuant to RCWs 70.95 and 36.58, the county is lead agency for planning and operation of the

regional solid waste system. Clark County Environmental Public Health’s Solid Waste

Operations department, led by the Solid Waste Operations program manager, is responsible for

planning and operation of the regional solid waste system.

The county, through interlocal agreements, has formed a Regional Solid Waste System Steering

Committee (RSWSSC) made up of the Public Works Directors of each city, to advise the County

on solid waste issues and planning. The Solid Waste Advisory Commission (SWAC) is made

up of representatives from the community. SWAC’s statutory role is to advise the County Council

on issues regarding solid waste planning.

Regional Solid Waste Transfer System

The regional solid waste system consists of three (3) transfer stations located in west

Vancouver, central Vancouver, and Washougal. This includes West Vancouver Materials

Recovery Center (West Van), Central Transfer and Recycling (CTR), and Washougal Transfer

Station (WTS). Each has a household hazardous waste (HHW) facility onsite and areas for

public drop-off of recycling. West Van contains the material recovery facility (MRF) where mixed

recycling is sorted and processed for sale. See Table 1 below for locations and operating hours

of the facilities. See Attachment D: Facility Maps for satellite maps of the facilities.

The facilities are operated under a single contract with Columbia Resource Company, L.P.

(CRC), a wholly owned subsidiary of Waste Connections Incorporated (WCI). The contract with

CRC was first entered into on April 11, 1991. As of 2023, the contract has been amended eight

times, most recently in 2022. The contract includes provisions for transfer, transportation, and

disposal of municipal solid waste (MSW) generated in the county. The contract term ends on

December 31, 2027.

Request for Proposal #898

Study for the Siting of a New Solid Waste Transfer Facility

The primary MSW disposal site is the Finley Buttes Landfill located near Boardman, Oregon.

The secondary facility is the Wasco County Landfill located near The Dalles, Oregon. Both

landfills are owned by WCI. MSW processed at West Van and CTR are transported by Tidewater

Barge Lines to the Finley Buttes Landfill. Subcontractors are used to truck MSW the short

distances from the transfer stations to the barge in the Port of Vancouver, and from the barge in

the Port of Morrow to the landfill. MSW processed at WTS is transported by truck directly to the

Wasco County Landfill. In 2022, the system through-put was 401,345 inbound tons of MSW.

Background Table 1: A table listing name, location, and hours of operation of each transfer

station in Clark County, including hours of operation of their onsite HHW facilities.

Address

CTR

11034 NE 117th Ave

Vancouver WA 98662

West Van

6601 NW Old Lower

River Rd., Vancouver

WA 98660

WTS

4020 S Grant St.

Washougal WA 98671

Public drop-off

hours of

operation

Mon-Fri: 6am – 6pm

Sat - Sun: 6am – 4pm

Mon-Fri: 6am – 6pm

Sat - Sun: 6am - 4pm

Wed & Fri 7am – 5pm

Sat: 8am – 4pm

Commercial

collection

vehicle hours

of operation

HHW hours of

operation

Same as public drop-

off

Fri-Sun: 8am - 4pm

Same as public drop-

off

Mon-Sat: 7am – 5pm

Fri–Sat: 8am – 4pm

First and third

Saturday of the month

8am – 4pm

Central Transfer and Recycling (CTR)

CTR serves as the primary solid waste handling facility in Clark County. Operations began at

the site in 1985 as the R&R Transfer Station, which was renovated in 1991 and reopened as

CTR on January 1, 1992. CTR is in unincorporated Clark County and is designated as a light

industrial and mixed-use zone.

CTR consists of a 38,000 square foot MSW transfer building and a hydraulic MSW compactor

unit. The public-drop off area for HHW and recycling is in a 13,000 square foot structure. CTR

is designed for a throughput capacity of 1,200 tons MSW per day as currently authorized by the

Clark County Public Health solid waste handling facility permit. Major upgrades to the site

completed over time include installation of an automated scale system in 2012, access

improvement in 2022, a new compactor in 2022, and a new scale house in 2023.

A primary concern at the site is the self-haul traffic and long wait times for public and commercial

vehicles, creating unsafe traffic conditions on 117th Street/State Highway 503. See Regional

Solid Waste System Study (RSWSS) below for more information regarding facility condition

and operations.

West Vancouver Materials Recovery Center (West Van)

West Van serves as the secondary solid waste handling facility and is the primary MRF for all

Clark County curbside and multi-family residential recyclables collected by Waste Connections

under a recyclables collection contract with the county. The West Van facility opened in 1993

and is located within Vancouver city limits and is designated as a heavy industrial zone.

The site consists of an 86,000 square foot MSW transfer building that also houses sorting

equipment for co-mingled recycling. West Van is designed for a throughput capacity of 1,200

tons MSW per day as currently authorized by the CCPH solid waste handling facility permit.

Major upgrades to the site completed over time include the construction of the HHW facility in

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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STUDY for the NEW SITING of a NEW SOLID WASTE TRANSFER FACILITY

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