Student Transportation Services - 2021 Summer

Agency: Lakewood Public Schools
State: New Jersey
Type of Government: State & Local
NAICS Category:
  • 485410 - School and Employee Bus Transportation
Posted Date: Apr 16, 2021
Due Date: Apr 30, 2021
Solicitation No: T03-2122
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
BID # RFP/BID/PROROSAL DUE DATE
T03-2122 Student Transportation Services - 2021 Summer April 30, 2021 10:00 a.m.

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BID T03-2122 /2021 SUMMER LEARNING
Lakewood Board of Education
Lakewood, New Jersey
STUDENT TRANSPORTATION SERVICES
Bid Specifications
2021 SUMMER LEARNING
Bid No. T03-2122
Bid Opening Date Friday, April 30, 2021
Bid Opening Time 10:00 a.m.
Sealed Bids to be received and opened
In the
Conference Room of the
Lakewood Board of Education
200 Ramsey Avenue
LAKEWOOD, NJ 08701
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BID T03-2122 /2021 SUMMER LEARNING
Lakewood Board of Education
LAKEWOOD, NJ 08701
LEGAL NOTICE
The School Business Administrator/Board Secretary of the Lakewood Board of Education, in the
County of Ocean, State of New Jersey, by authority of said Board, solicits sealed bids for 2021-
2022 Student Transportation Services. Bids will be received at Board Room of the Lakewood
Board of Education, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701 up to
10:00 a.m. Prevailing Time
Friday, April 30, 2021
2021 SUMMER LEARNING PROGRAM
Specifications and full information may be obtained upon request at the Transportation Office
of the Lakewood Board of Education, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701.
All bids must be submitted on a bid form, contained in the specifications. Bids, which are not
submitted on such form, will be rejected.
Specifications and proposal forms may be secured upon written request to:
Mr. Kevin Campbell
Assistant School Business Administrator/Board Secretary
Lakewood Board of Education
200 Ramsey Avenue
Lakewood, NJ 08701
Fax: 732-905-3687
Email: dpiasentini@lakewoodpiners.org
Bidders are required to comply with the requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27),
Affirmative Action.
The Lakewood Board of Education reserves the right to reject any or all bids. No proposals shall
be opened previous to the hour designated in the advertisement and none shall be received
thereafter—N.J.S.A. 18A:39-5.
Pre-Bid Meeting
There will be no pre-bid meeting scheduled for BID T03-2122
By order of the Lakewood Board of Education.
Mr. Kevin Campbell
Assistant School Business Administrator/Board Secretary
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BID T03-2122 /2021 SUMMER LEARNING
Lakewood Board of Education
ADVISORY INFORMATION FOR BIDDERS
PROMPTNESS OF BID SUBMITTAL
It is the responsibility of the bidder to ensure their bid is presented in a sealed envelope to the
Office of the School Business Administrator/Board Secretary, prior to the advertised bid date
and time. No bids shall be received after the time designated in the bid advertisement. No
extensions or exceptions will be made. The School Business Administrator/Board Secretary’s
Office is opened Monday through Friday from 8:00 am – 4:00 pm according to the school
calendar and 8:00 am – 3:00 pm during the summer. Access to the School Business
Administrator/Board Secretary’s Office may be delayed because of security clearance. Bidders
may also submit bids to the School Business Administrator/Board Secretary or designee at the
bid opening meeting held in the Board of Education Meeting Room of the administration
building, prior to the advertised bid opening date and time. Once again, bids will not be
received after the time designated in the advertisement.
PARKING AND SECURITY
Security is of a paramount concern and all visitors will be asked for identification. The security
check in process may take time. Parking in the vicinity of the board offices is at a premium and
bidders may be directed to the visitor’s parking lot. Allow enough time to locate a parking
space and walk to the Board Room entrance.
Heavy traffic hours by the educational complex on school days are from 7:00 a.m. to 8:30 a.m.,
and between 1:40 p.m. and 2:15 p.m.
MAIL
Mail is brought to the Board Offices in mailbags, approximately 10:00 a.m. each day. The mail
is sorted within the district system, by departments. The School Business Administrator/Board
Secretary’s Office routinely receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the
receptionist at the main building entrance. The receptionist then calls the various departments
with a request to pick up their items. There may be some delay in getting bids to the School
Business Administrator/Board Secretary’s Office.
HAND DELIVER BIDS – SUGGESTED PRACTICE
Keeping the aforementioned items in mind, it is suggested bidders arrange to hand deliver their
bid to the Office of the School Business Administrator/Board Secretary, before the advertised
date and time. The person making the hand delivery will receive a time/date stamped receipt
from BOARD OF EDUCATION officials.
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BID T03-2122 /2021 SUMMER LEARNING
Submission of Bids—Hand Deliver—Day of the Bid Opening
While the use of the US Postal Service or courier service is preferred, the district will accept
hand-delivered bid packages at the Board of Education Administrative Offices, 200 Ramsey Ave.,
Lakewood, NJ. A Security Specialist is posted at the reception area from 9:00 a.m. to 5:00 p.m.
Monday thru Friday and will accept any Bid Packages hand delivered. Respondents using this
option are to submit bids, prior to the advertised date and time, to insure the Bid Package is
received by the Assistant Business Administrator in a timely manner. No Bids will be accepted
after the scheduled time of the Bid opening. There will be no personal contact with district
officials during the hand delivering of bids due to the health emergency.
Opening of Bids—Online Live Streaming
To ensure there is “social distancing” amongst all parties in the opening, the opening will be
conducted via online live streaming. The names of the vendors and their prices will be
announced on the online live streaming which may be viewed by the general public and
interested parties on the advertised submission date and time. All potential respondents are to
visit the Board of Education at https://www.lakewoodpiners.org/lakewood on the day of the
opening for further instructions.
SPECIFICATIONS FOR STUDENT TRANSPORTATION SERVICES
Lakewood Board of Education
2021 SUMMER LEARNING PROGRAM
GENERAL PROVISIONS
1. All contractors shall comply with current applicable New Jersey statutes, regulations and
with the policies and procedures of the Lakewood Board of Education governing student
transportation.
2. The term of the contract shall, in general, be from July 1 thru August 12, 2021 and
according to the school calendar, unless so specified differently on the Route Descriptions.
Student transportation contracts are deemed to include all State and Federal rules and
procedures pertaining to student transportation though not expressly stated.
3. It is the intent of the Lakewood Board of Education to award a contract for transportation
as soon as possible after the date set for the opening of bids and to require the successful
contractor to provide transportation in accordance with the school calendar. The school
calendar, copy attached, is part of these specifications and of the contract. On routes
which require transportation to more than one school, the successful bidder is expected
to follow the school calendar and daily scheduled hours of each school at no additional
cost, including early dismissals and/or late arrivals as may be scheduled at times by the
individual schools.
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BID T03-2122 /2021 SUMMER LEARNING
4. The successful bidder will be considered an independent contractor and shall not be
deemed to be an agent, servant, employee, or representative of the Lakewood Board of
Education.
5. As authorized by the Lakewood Board of Education, only enrolled, eligible, public and
private school students, adults serving as chaperones or school personnel shall be
transported. The vehicle (s) assigned to the routes specified herein shall not be utilized for
other purposes during the time periods designated by the route descriptions. There will be
no commingling of students from any other school district, ESC or agency that is not
specifically included in the bid specifications.
6. Vehicle(s) shall arrive and/or depart the assigned school(s) as indicated on the enclosed
route descriptions.
7. No transportation contract shall be subcontracted without the prior written approval of the
Lakewood Board of Education.
8. Bids are to be placed in a sealed envelope and plainly marked, “BIDS FOR 2021 STUDENT
TRANSPORTATION SERVICES FOR SUMER LEARNING PROGRAM BID #: T03-2122
LAKEWOOD BOARD OF EDUCATION” and presented to the School Business Administrator
or designee of the Lakewood Board of Education. The School Business Administrator/Board
Secretary or designated official shall unseal the bids in the presence of the parties bidding
and publicly announce the contents. Bids will be received at the Lakewood Board of
Education, Board Rooms, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701 up to
10:00 A.M. prevailing time
Friday, April 30, 2021
It is the responsibility of each bidder to ensure that their bid is complete and presented to
the School Business Administrator/Board Secretary prior to the advertised bid date and
time.
No bids shall be opened previous to the hour designated in the advertisement and none shall be
received thereafter. N.J.S.A. 18A:39-5
9. If awarded a contract, your company/firm will ensure compliance with all applicable
federal, state and local regulations and will certify such compliance to the BOARD OF
EDUCATION upon request.
10. The Board of Education reserves the right to transfer transportation contracts awarded
under these specifications to another Board of Education.
11. If any litigation should arise between the Lakewood Board of Education and the successful
bidder pursuant to the award of this contract, the venue for any suit shall be laid in the
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