Structured Network Cabling

Agency: Austin Independent School District
State: Texas
Type of Government: State & Local
Caegory:
  • 40 - Rope, Cable, Chain, and Fittings
  • 70 - General Purpose Information Technology Equipment (including software).
  • D - Automatic Data Processing and Telecommunication Services
  • N - Installation of Equipment
Posted Date: Dec 19, 2018
Due Date: Jan 16, 2019
Solicitation No: 19RFP033
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Project Number Title Addenda Due Date 2:00PM
19RFP033

Structured Network Cabling

HUB Documents:

Addendum 1 - Layout of Appendix A

Pre-Bid Sign-In Sheet

Addendum 2 - General Clarifications and Question and Answers

1/16/18

Attachment Preview

AUSTIN Contract and
Procurement Services
Independent School District
Request for Proposals
19RFP033 Structured Network Cabling
Date
November 27, 2018
December 4, 2018
December 5, 2018
December 13, 2018
December 19, 2018
January 16, 2019
February 25, 2019
Event
Advertise/Issue Date
Pre-Proposal Conference at 10:00 AM Austin ISD Carruth Administration Center
1111 West 6th Street Suite B-300. PLEASE ALLOW TIME TO PARK!
Due Date for Questions by 5:00 pm
Questions and Answers posted on our website
RFP opening / due date at 2:00 pm CST
AISD Board Meeting for review/approval
Deliver Sealed Proposals to:
Austin ISD
Contract & Procurement Services
1111 West 6th Street
Building A, Suite 330
Austin, TX 78703
Contact:
Jennifer Nix
Construction Procurement Contract
Coordinator
Jennifer.nix@austinisd.org
Questions must be submitted via e-mail to the contact person listed above.
In the e-mail subject line, type: Questions 19RFP033- Structured Network Cabling
Q & A and Addenda will be posted on our website: www.austinisd.org/cp/bids
Proposals are due no later than 2:00 pm on the date indicated. Your proposals must be
delivered by mail or hand delivery in a sealed envelope or carton. Proposals received after
the specified time shall not be considered.
Please submit the following:
Required
o One (1) hard copy marked “original” – include signed “required” forms
Requested
o One (1) digital copy on a flash drive – include signed “required” forms
o One (1) hard copy marked “copy”
FAX, e-mail or other electronic proposals will not be accepted.
Proposals must be plainly marked with name and address of the Offeror and the RFP
number and Title above.
This solicitation is a request for proposals for contracted services under Texas Education Code 44.031.
Request for Proposals 19RFP033 Structured Network Cabling Services
INTRODUCTION
The Austin Independent School District (herein after referred to as “AISD” or the “District”) is
seeking proposals from firms qualified and experienced in providing comprehensive structured
network cabling services including the following general categories of service:
Structured Cabling - Turn-key installation of structured cable systems for voice, data, and
security in AISD facilities or facilities where AISD has a presence.
Campus Backbone Structured Cabling - Turn-key installation of inter-campus backbone
cabling required to inter-connect two or more buildings on a single campus.
Move/add/change (MAC) - Cabling services for existing structured cable installations,
including installation, troubleshooting/diagnostics and repair.
PA system cabling – Installation and repair of new and existing cabling and equipment for
analog and IP based PA systems (including exterior horns and sirens).
Access Control / Security Camera cabling - Installation and repair of new and existing cabling
and equipment for analog and IP based systems.
Abandoned Cable Demolition/Wreck-out - Removal services for cable plant for both large
and small-scale projects. This may be for an entire campus or part of a campus.
Network Closet Installation / Salvage / Demolition - Miscellaneous tasks for modification of
network closets (e.g., rack installation), and removal/rearrangement of campus network
equipment.
Audio/Video - Installation of audio/video infrastructure cabling and installation of AISD provided
hardware.
CATV Distribution - Turn-key installation of CATV distribution systems in facilities where the
AISD has a presence, including both home-run designs and distributed trunk- and-tap designs.
Administration Services - Project management and contract administration services to
manage and track all of the services related to completion of the cabling services provided via
this contract.
I. TERM
The agreement(s) resulting from this solicitation will be in effect for an initial term of one (1)
year from the date of award by the Board of Trustees, or such date established by the
agreement. The parties by mutual consent may renew the agreement for up to four (4)
additional one (1) year periods. In addition, the District reserves the right to extend the
contract for an additional sixty (60) days beyond the final expiration date if necessary, to
ensure no lapse in service.
Request for Proposals 19RFP033 Structured Network Cabling Services
II. SCOPE OF SERVICE AND PERFORMANCE REQUIREMENTS
A. Background Information
The Austin Independent School district is a large urban school district in Austin, TX with
approximately 83,000 students. All of Austin ISD’s 130 sites are connected over a metropolitan
fiber network known as the Greater Austin Area Telecommunications Network (GAATN) which
is arranged in multiple interconnected rings throughout the city, and shared with several other
government entities. The AISD Network Systems and Support Department (NSS) maintains
the network infrastructure for the district’s 130+ school campuses and administrative sites. The
Austin ISD seeks to establish one or more strategic service agreements for the maintenance
and growth of the structured cabling infrastructure at its facilities. The scope of this RFP will
include all aspects of cabling infrastructure maintenance. The most significant categories of
work are described in the introduction (above) and more details are provided in the sections
below.
AISD is requesting a price list for a variety of common cabling tasks that are typically required
to maintain the network infrastructure. See Appendix A for the service items to be quoted. All
prices bid in response to this RFP must meet or exceed the State of Texas DIR pricing for
similar services. The prices quoted must be honored for the duration of the contract period
(and any extension periods). The prices quoted must be representative of the contractors
general pricing for similar tasks. The vendor is expected to price all future tasks consistently
(whether or not they were specifically called out in the RFP). AISD expects to purchase up to
$1,000,000 of products each year, and expects this amount to vary each year. However, there
is no implied commitment on the part of AISD for any purchases with this contract.
The vendor will be responsible for the accuracy of the costs quoted to AISD in response to the
RFP. As part of the process of providing these cabling services, the vendor must include
warranties for workmanship and materials. The vendor must also ensure that all administrative
tasks necessary for warranty processes are in place with the appropriate accounts set up for
AISD support staff.
B. The Scope of Work for this Contract includes the following:
a. Structured Cabling - Turn-key installations of structured cabling systems for voice, data
and security per applicable standards, codes and specifications (see Appendix C, “AISD
Cabling and Data Communications Specifications”). New installations may range from
small (less than 20 drops) to large (hundreds of drops). Installations may include cable
pathway installations (trays, conduits, J-supports, etc.), cable pulls, cable terminations,
installation of racks and cabinets, grounding and bonding, labeling, all other
components specified in each SOW (hereinafter “SOW”) issued under the Contract,
review and validation of system design, and certification testing and delivery of as-built
documentation and test results.
Request for Proposals 19RFP033 Structured Network Cabling Services
b. Campus Backbone Structured Cabling – Some new installations may include inter-
campus cabling between buildings. Campus cabling installations may include trenching
for buried conduits, innerducts, aerial installations, installation of buried conduits, buried
vaults and/or pull points and other underground structures, building entrance wall
penetrations and cabling enclosures, installation of fiber optic and copper multi-pair
campus backbone cables, cable pulls, cable terminations, installation of racks and
cabinets, grounding and bonding, labeling, all other components specified in each SOW
issued under the Contract, and certification testing and delivery of as-built
documentation and test results. Campus backbone site work may require review and
approval by professional engineers and may require permits.
c. Moves, Adds & Changes (Maintenance) – Maintenance Scope of Work include moves,
adds and changes to existing structured cable systems. Maintenance work may require
the same types of deliverables as described above for new installations.
d. PA system cabling – Installation and repair of new and existing cabling and equipment
for analog and IP based PA systems (including exterior horns and sirens).
e. Access Control / Security Camera cabling - installation and repair of new and existing
cabling and equipment for analog and IP based systems.
f. Abandoned Cable Demolition/Wreck-Out – Cable demolition scope of work may include
inspection and reporting on existing abandoned cables, identification and tagging of
existing cables for demolition and/or preservation, removal and disposal of cables
identified for demolition, and reporting on work results.
g. Network Closet Installation / Salvage / Demolition – Miscellaneous tasks for modification
of network closets (e.g., rack installation, rearrangement of patch panels and
equipment), and removal / recovery of campus network equipment.
h. Audio-Video – Installation of Audio-Video infrastructure cabling including structured
cabling systems to support audio-video presentations in training rooms, conference
rooms and other multi-media spaces. Installation may include cable pathway hardware,
cable pulls and terminations, grounding and bonding, labeling, all other components
specified in each SOW issued under the Contract, testing and delivery of as-built
documentation and test results. Audio Video will not include the purchase of any Audio-
Video hardware, however will include the installation of AISD purchased and provided
items such as external speakers, horns, displays, ringers, paging controllers, amplifiers,
telephone system interface etc.
i. CATV Distribution - Turn-key installations of distributed CATV structured cable systems,
using either trunk-and-tap designs for larger installations, or home-run designs for
smaller installations. Installations may include review and validation of system design,
installation of cable pathway hardware, cable pulls and terminations, system balancing,
performance testing, grounding and bonding, labeling, all other components specified in
each SOW issued under the Contract, and delivery of as-built documentation and test
results.
Request for Proposals 19RFP033 Structured Network Cabling Services
j. Administration Services - Contract administration services, including, but not limited to,
quotations for an individual Scope of Work, billing and invoicing, expenditure tracking
I and reporting, management of sub-contractors (if applicable) to ensure timely and
satisfactory work results, change order tracking and reporting, scheduling, work
progress inspections and reports, and other management services required to provide
satisfactory work results.
k. The Vendor must furnish and install a fully functional system that meets the
requirements specified in each SOW issued under the Contract. Details regarding the
AISD's responsibilities and the Vendor's responsibilities are listed below. The final
contract will define specifics of the SOW for both AISD and Vendor.
C. AISD’s Responsibilities
The AISD will be responsible for the following:
a. Provide Necessary Documentation – AISD will provide necessary documentation and
specifications such as telecommunications drawings, specifications documents and any
other drawings or documents applicable to each SOW issued under the Contract to
allow the Vendor to adequately estimate, quote and install the job. AISD will provide to
Vendor standardized document formats used for each SOW issued under this proposed
Contract, such as SOW statements, Change Requests, asbestos/lead clearances, job
specification documents, etc. Scope of Work documents will detail the desired work
results, conditions of the work site, special provisions (if any), project schedules and
delivery due dates, drawings, and any other related details.
b. Single Point of Contact – AISD will provide a single point of contact person for each
issued SOW.
c. Approve Project Schedules – AISD will recommend and approve the Vendor’s
submitted schedule milestones and deliverables.
d. Walk-Throughs – AISD will conduct walk-through inspections with the Vendor prior to
Quotation for each SOW.
e. Logistics and Facilities - Make reasonable effort to provide facilities for restrooms,
materials storage, lighting, delivery facilities and other logistical requirements. It may not
be possible for the AISD to provide such facilities. In such cases, the Vendor may have
to provide some or all of the facilities listed herein. In some other cases, facilities listed
herein may be provided by General Contractors.
f. Coordinate Meetings – AISD will coordinate construction meetings and planning
meetings (if required) between AISD, General Contractors, Vendor and others.
g. Guidance for Compliance with AISD processes and procedures. The Vendor will be
required to work with AISD departments for security compliance (AISD Police
Department), materials safety clearances (AISD environmental safety), and other AISD
departments. The AISD Network Support Services will direct coordination and
communication between the Vendor and internal AISD departments.

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