Striping & Sealing 2020

Agency: City of Nixa
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 237310 - Highway, Street, and Bridge Construction
  • 238990 - All Other Specialty Trade Contractors
Posted Date: Mar 13, 2020
Due Date: Apr 2, 2020
Solicitation No: IFB-014-2020/Street
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

Striping & Sealing 2020

The City of Nixa is accepting bids for Striping & Sealing.

2020 Striping & Sealing

Stephanie Ewing
Purchasing Manager
Phone: 417-449-0555
Email: sewing@nixa.com

Attachment Preview

CITY OF NIXA, MISSOURI
PURCHASING DEPARTMENT
INFORMAL REQUEST FOR BID (IFB)
Bid #: IFB-014-2020/Street
Title: Striping & Sealing 2020
Issue Date: March 12,2020
Buyer: Stephanie Ewing
Phone: 417-449-0555
Fax: 417-725-2480
E-mail: sewing@nixa.com
BID RESPONSES MUST BE RECEIVED BY: April 2, 2020 @ 2:00PM, Local Time
Please submit any questions regarding this bid in writing to the Purchasing Manager, Stephanie Ewing at
sewing@nixa.com
All bid forms and addenda will be posted on: http://nixa.com/departments/purchasing/current-bids
You may email, fax or mail your bid response prior to: April 2, 2020 @ 2:00PM, Local Time
City of Nixa Public Works
Attn: Stephanie Ewing
1111 W. Kathryn, PO Box 395
Nixa, MO 65714
By signing this cover page, the bidder shall hereby declare understanding, agreement and certification of compliance to provide the items and/or
services, at the prices quoted, in accordance with all requirements and specifications contained herein and the Terms and Conditions. The bidder
shall further agree that the language of this IFB shall govern in the event of a conflict with his/her bid. In addition, the bidder shall further agree
that upon receipt of an authorized purchase order from the City of Nixa or when a Contract Resolution is signed and issued by an authorized
official of the City of Nixa, a binding contract shall exist between the bidder and the City of Nixa.
SIGNATURE REQUIRED / RETURN WITH BID
LEGAL NAME OF ENTITY/INDIVIDUAL FILED WITH IRS FOR THIS TAX ID NO.
DOING BUSINESS AS (DBA) NAME
MAILING ADDRESS
CITY, STATE, ZIP CODE
CONTACT PERSON
EMAIL ADDRESS
PHONE NUMBER
FAX NUMBER
TAXPAYER ID NUMBER (TIN)
TAXPAYER ID (TIN) TYPE (CHECK ONE)
VENDOR TAX FILING TYPE WITH IRS (CHECK ONE)
________ FEIN
_______ SSN
____ Individual/Sole Proprietor ____ C Corporation ____ S Corporation ____ Partnership ____ LLC, Class ______ ____Other________________________________
AUTHORIZED SIGNATURE
DATE
PRINTED NAME
TITLE
The City of Nixa reserves the right to accept or refuse any or all bids.
CITY OF NIXA, MISSOURI
GENERAL TERMS AND CONDITIONS OF BIDDING
1. Opening Location: Bids will be received at Nixa Public Works, 1111 W. Kathryn, Nixa, MO 65714, until the proposal closing date and
time indicated above.
2. Opening of advertised proposals: The vendor and public are invited, but not required, to attend the opening of proposals. No
decision related to an award of a contract or purchase order will be made at the opening.
3. Submittal of Proposals: Bidders must use the forms provided. Bids may be submitted via mail, facsimile or electronically. Bids will
not be accepted after the due date and time.
4. All proposals shall be submitted FOB Destination Nixa, Missouri 65714, freight prepaid (unless otherwise stated).
5. Prices Bid: Give unit price, extended total or both if applicable. Price must be stated in units of quantity specified in the bidding
specifications. In case of discrepancy in computing the amount of the Bid, the unit price of the Bid will govern. Each item must be
bid separately and no attempt is to be made to tie any item or items in with any other item or items.
6. Taxes: Do NOT include Federal Excise Tax or Sales and Use Tax in the bid prices, as the City is exempt from them by law. Tax
Exemption Certificate will be furnished if required.
7. Estimated Quantities: The estimated quantities indicated in this Request for Proposal represent anticipated requirements only. The
right is reserved to exceed or diminish these estimates.
8. Bid Forms, Variances, and Alternates: Bids must be submitted on attached City bid forms, although additional information may be
attached. Bidders must indicate any variances from the City requested specifications and/or terms and conditions, on the Affidavit
of Compliance. Otherwise, bidders must fully comply with the City requested specifications and terms and conditions. Alternate Bids
may or may not be considered at the sole discretion of the City of Nixa.
9. “Or Equal” Interpretation: When a particular manufacturer’s name or brand is specified along with the words “or equal”, Quotations
will be considered on other brands or the product of other manufacturers. On all such Quotations the bidder shall indicate clearly
the product (brand and model number) on which he is bidding, and shall supply a sample or sufficient data in detail to enable an
intelligent comparison to be made with the particular brand or manufacturer specified. Catalog cuts and technical descriptive data
shall be attached to the original copy of the quote where applicable. Failure to submit the above information may be sufficient
grounds for the rejection of quote.
10. Withdrawal of Bids: Bids or proposals may be revised, modified, or withdrawn by the bidder at any time prior to opening. Any such
revision, modification, or withdrawal shall be in writing. After the bids are opened, they shall be irrevocable for the period sixty (60)
days. Bids or proposals may not be withdrawn or revised after opening unless specified in the RFP.
11. Clarification and Addenda: Each bidder shall examine all Bid documents and shall judge all matters relating to the adequacy and
accuracy of such documents. Any inquiries or suggestions, concerning interpretation, clarification, or additional information
pertaining to the Request for Proposal shall be made through the Purchasing Department in writing or through email. The
Purchasing Department shall not be responsible for oral interpretations given by any City employee, representative, or others. The
issuance of written addenda is the official method whereby interpretation, clarification, or additional information can be given. It
shall be the responsibility of each bidder, prior to submitting their Bid, to contact the Purchasing Department at phone number 417-
449-0555 or email, to determine if addenda were issued and to make such addenda a part of their Bid. Any and all addendums will
be posted on the City’s web site (nixa.com) under Current Bid Opportunities on the Purchasing page.
12. Contract Forms: Any agreement, contract, or purchase order resulting from the acceptance of a Bid shall be on forms either
supplied by or approved by the City.
13. Reserved Rights: The City reserves the right to make such investigations as it deems necessary to make the determination of the
bidder’s responsiveness and responsibility. Such information may include, but shall not be limited to: current financial statement,
verification of availability of equipment and personnel, and past performance records.
14. The Right to Audit: The bidder agrees to furnish supporting detail as may be required by the City to support charges or invoices, to
make available for audit purposes all records covering charges pertinent to the purchase, and to make appropriate adjustments in
the event discrepancies are found.
15. Applicable Law: All applicable laws and regulations of the State of Missouri and the City will apply to any resulting agreement,
contract, or purchase order.
16. Right to Protest: Protestors shall seek resolution of their complaints initially with the City Purchasing Agent. Any protest must state
the basis upon which the solicitation or award is contested and shall be submitted within ten (10) calendar days after such
aggrieved person knew or could have reasonably been expected to know of the facts giving rise thereto.
17. Quality Guaranty: If any product delivered does not meet applicable specifications or if the product will not produce the effect that
the bidder represents to the City, the bidder shall pick up the product from the City at no expense. Also, the bidder shall refund to
the City any money which has been paid for same. The bidder will be responsible for attorney fees in the event the bidder defaults
and court action is required.
18. Quality Terms: The City reserves the right to reject any or all materials if, in its judgment, the item reflects unsatisfactory
workmanship, manufacturing, or shipping damages.
19. No-Bid: In the event you are unable to quote on this requirement, please return the “No-bid Response Form”, on or before the bid
closing date. Please indicate the reason(s) you are unable to participate in this solicitation.
20. Bid Tabulation: Bidders may request a copy of the bid tabulation of the Request for Bid through the City’s purchasing department.
21. Expenses: All expenses for making Proposals to the City of Nixa are to be borne by the bidder.
22. Collusion: By offering a submission to this Request for Bid, the bidder certifies the bidder has not divulged, discussed, or compared
the Bid with other bidders and has not colluded with any other bidder or parties to this RFB whatsoever. Also, the bidder certifies,
and in the case of a joint Bid, each party thereto certifies as to their own organization, that in connection with this RFB:
a. Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or
agreement for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any
other bidder or with any competitor.
b. Any prices and/or cost data for this Bid have not knowingly been disclosed by the bidder and will not knowingly be
disclosed by the bidder prior to the scheduled opening directly or indirectly to any other bidder or to any competitor.
c. No attempt has been made or will be made by the bidder to induce any other person or firm to submit or not to submit
a Bid for the purpose of restricting competition.
d. The only person or persons interested in this Bid, principal or principals are named therein and that no person other
than therein mentioned has any interest in this Bid or in the contract to be entered into.
e. No person or agency has been employed or retained to solicit or secure the contract upon an agreement or
understanding for a commission, percentage, brokerage, or contingent fee exempting bona fide employees or
established commercial agencies maintained by the Purchaser for the purpose of doing business.
23. Liability and Indemnity:
a. In no event shall the City be liable to the Contractor for special, indirect, or consequential damages, except those caused by
the City’s gross negligence or willful or wanton misconduct arising out of or in any way connected with a breach of this
contract. The maximum liability of the City shall be limited to the amount of money to be paid or received by the City under
this contract.
b. The Contractor shall defend, indemnify and save harmless the City, its elected or appointed officials, agents and employees
from and against any and all liability, suits, damages, costs (including attorney fees), losses, outlays and expenses from claims
in any manner caused by, or allegedly caused by, or arising out of, or connected with, this contract, or the work or any
subcontract thereunder (the Contractor hereby assuming full responsibility for relations with subcontractors), including, but
not limited to, claims for personal injuries, death, property damage, or for damages from the award of this contract to
Contractor.
c. The Contractor shall indemnify and hold the City harmless from all wages or overtime compensation due any employees in
rendering services pursuant to this agreement or any subcontract, including payment of reasonable attorneys’ fees and costs
in the defense of any claim made under the Fair Labor Standards Act, the Missouri Prevailing Wage Law or any other federal
or state law.
24. Bid Information is Public: All documents submitted with any bid or proposal shall become public documents and subject to Missouri
State Statute Chapter 610 RSMo., which is otherwise known as the “Missouri Sunshine Law”. By submitting any document to the
City of Nixa in connection with a bid or proposal, the submitting party recognizes this and waives any claim against the City of Nixa
and any of its officers and employees relating to the release of any document or information submitted. Each submitting party shall
hold the City of Nixa and its officers and employees harmless from any claims arising from the release of any document or
information made available to the City of Nixa arising from any bid opportunity.
25. Authorized Product Representation: The successful bidder(s) by virtue of submitting the name and specifications of a manufacturer’s
product will be required to furnish the named manufacturer’s product. By virtue of submission of the stated documents, it will be
presumed by the City that the bidder(s) is legally authorized to submit and the successful bidder(s) will be legally bound to perform
according to the documents.
26. Regulations: It shall be the responsibility of each bidder to assure compliance with OSHA, EPA, Federal, State of Missouri, and City
rules, regulations, or other requirements, as each may apply.
27. Awards:
a. Unless otherwise stated in the Request for Bid, cash discounts for prompt payment of invoices will not be considered in
the evaluation of prices. However, such discounts are encouraged to motivate prompt payment.
b. As the best interest of the City may require, the right is reserved to make awards by item, group of items, all or none, or
a combination thereof; to reject any and all Bids or waive any minor irregularity or technicality in Bids received.
c. Awards will be made to the Bidder whose Bid (1) meets the specifications and all other requirements of the Request for
Bid and (2) is the lowest and best Bid, considering price, delivery, responsibility of the bidder, and all other relevant
factors.
28. Termination of Award: Any failure of the bidder to satisfy the requirements of the City shall be reason for termination of the award.
Any Bid may be rejected in whole or in part for good cause when in the best interest of the City.
29. Budgetary Constraints: The City reserves the right to reduce or increase the quantity, retract any item from the Bid, or upon
notification, terminate entire agreement without any obligations or penalty based upon availability of funds.
30. Additional Purchases by Other Public Agencies: The bidder by submitting a Bid authorizes other public agencies to “Piggy-Back” or
purchase equipment and services being proposed in this Request for Bid unless otherwise noted on the Affidavit of Compliance
Form.
City of Nixa, MO
Scope of Work
Sealing & Striping 2020
Locations: See Bid Form
To view location, please call Jeff Roussell at 417-725-2353.
The Contractor shall do all the work and furnish all the materials, tools, equipment and safety
devices necessary to perform in the manner within the time specified. The contractor shall
complete the work to the satisfaction of the City of Nixa, at the price herein agreed upon.
The Contractor shall at his own expense, wherever necessary or required, furnish safety devices
and take such other precautions as may be necessary to protect life and property.
The Contractor shall ensure that newly applied pavement markings and sealers are protected from
traffic until cured and the method of protecting will not constitute a hazard to the traveling public.
Any damage to any markings or sealer as a result of tracking shall be repaired by the contractor at
his expense.
Work done at Nixa City Hall, Utilities and Nixa Police Department must be done in phases due to
limited parking. Closures for this area must be scheduled in advance and approved by City staff.
Due to court being held at City Hall work will not be permitted on the second and fourth Thursday
of each month.
The winning Contractor shall furnish to the City of Nixa, prior to the start of any work, insurance
certificates for comprehensive general liability, automobile liability and workers compensation.
The City of Nixa reserves the right to accept or refuse any or all bids and reserves the right to
cancel the project for budget constraints.

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