2023-37 Stratford Greenway Extension - Project Manual

Agency:	Town of Stratford Connecticut
State:	Connecticut
Type of Government:	State & Local
Posted Date:	May 22, 2023
Due Date:	Jun 14, 2023
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Town of Stratford, Connecticut

Stratford Greenway Extension

Bid #2023-37

Project Bidding/Contract Documents

March 2023

Prepared for:

Town of Stratford

2725 Main Street

Stratford, CT 06615

Tel. (203) 385-4044

Prepared by:

BSC Group, Inc.

655 Winding Brook Drive

Glastonbury, CT 06033

Tel. (860) 652-8227

Fax: (860) 652-8229

_________________________

Licensed Professional Engineer

PURCHASING

BID #2023-37

STRATFORD GREENWAY EXTENSION

SEALED submissions are subject to the standard

instructions set forth on the attached sheets.

Any modifications must be specifically

accepted by the Town of Stratford.

: Released Monday May 22, 2023

Phillip Ryan, Purchasing Agent

Bidder:

Doing Business As (Trade Name)

Address

Town / State / Zip

Title (Mr /Ms)

Signature

Telephone

E-mail

Sealed bids will be received by the Purchasing Department at the office of the Purchasing Agent,

2725 Main Street, Room 104, Stratford, Connecticut 06615, up to:

11:00AM, Wednesday June 14, 2023

NOTE:

1. Bidders are to complete all requested data in the upper right corner of this page and must

return this page with their bid proposal.

2. No bid shall be accepted from, or contracts awarded to, any person/company who is in arrears

to the Town of Stratford upon debt, or contract or who has been within the prior five (5) years,

a defaulter as surety or otherwise upon obligations to the Town of Stratford.

3. Submissions are to be submitted in a sealed envelope and clearly marked “BID #2023-37” on

the outside of the envelope, including all outer packaging, such as, DHL, FedEx, UPS, etc.

offering more from forest to shore

INVITATION TO BID

The Town of Stratford (Town) is seeking competitive bids from qualified contractors with proven industry experience to

provide labor, materials, tools, equipment, and all else necessary, to perform Stratford Greenway Extension per the

Contract Documents prepared by BSC Group, Inc.

REQUESTS FOR INFORMATION (RFI) / ADDENDA

Direct requests in writing to:

Town of Stratford, Purchasing Department

Attention: Phillip Ryan, Purchasing Agent

2725 Main Street, Room 104, Stratford, CT 06615

E-mail: PRyan@townofstratford.com

NOTE: Written requests for information will not be accepted after 12:00PM on Monday, June 5, 2023.

Response will be in the form of an addendum that will be posted approximately Friday, June 9, 2023 close of

business to the Purchasing Department website: www.townofstratford.com/purchase

It is the responsibility of each bidder to retrieve addenda from the website. Any contact about this bid between a Bidder

and any other Town official and/or department manager and/or Town of Stratford employee, other than as set forth above,

may be grounds for disqualification of that Bidder. No questions or clarifications shall be answered by phone, in person or

in any other manner than specified above. Addenda will not be mailed, e-mailed or faxed out.

BID BOND / BID SECURITY

A five (5) percent bid bond or equal approved security as stated per the Terms and Conditions must be submitted with the

proposal. Any bid submitted without such security will be excluded from the bidding process. No exceptions.

CHECKLIST

The following must be submitted with proposal:

 Cover page, completed and signed.

 Bid Form(s)

 Addenda acknowledged on Bid Form and submitted if requested.

 Bid Bond or Equal Approved Security.

 Insurance Procedure.

 Non-Collusion Affidavit.

 Qualification Statement.

 List of five (5) equivalent projects completed within the last three (3) years.

(Include project and reference contact information for each.)

 List of all subcontractors identifying each trade, hourly rates, location, and Tax ID number.

 Identify any exceptions that may apply. These must be itemized and attached to the proposal form.

 Contractor Prequalification Statement. If contract exceeds $500,000.00.

 Update Bid Statement. If contract exceeds $500,000.00.

 CHRO Bidder Contract Compliance Monitoring Report.

The Bidder hereby certifies that any and all defects, errors, inconsistencies or omissions of which he/she is aware, either

directly or by notification from any material supplier found in the Contract Documents are listed herewith in this Bid Form.

Name

Title

Signature

Date

PURCHASING DEPARTMENT

TOWN OF STRATFORD

INSTRUCTIONS FOR BIDDERS

TERMS AND CONDITIONS OF BID

BID PROPOSALS

Bid proposals are to be submitted in a sealed envelope and clearly marked on the outside “BID #2023-37” including all outer

packaging such as DHL, FedEx, UPS, etc. All prices and notations must be printed in ink or typewritten. No erasures are permitted.

Bid proposals are to be in the office of the Purchasing Department, Town Hall, 2725 Main Street, Room 104, Stratford,

Connecticut, prior to date and time specified, at which time they will be publicly opened.

RIGHT TO ACCEPT / REJECT

AFTER REVIEW OF ALL FACTORS, TERMS AND CONDITIONS, INCLUDING PRICE, THE TOWN OF STRATFORD

RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS, OR ANY PART THEREOF, OR WAIVE DEFECTS IN SAME,

OR ACCEPT ANY PROPOSAL DEEMED TO BE IN THE BEST INTEREST OF THE TOWN OF STRATFORD.

POWER OF REJECTION

The Mayor shall have the power to reject all bids and to advertise again.

QUESTIONS

Questions concerning conditions, bidding guidelines and specifications should only be directed in writing to:

Mr. Phillip Ryan, Purchasing Agent: PRyan@townofstratford.com

Inquiries must reference date of bid opening, requisition or contract number, and must be received no later than as indicated in the

bid documents prior to date of bid opening. Failure to comply with these conditions will result in the bidder waiving the right to

dispute the bid specifications and conditions.

BID BOND

The BID BOND furnished, as bid security, must be duly executed by the bidder as principal. It must be in the amount equal to five

percent (5%) of the total estimated bid, as guarantee that, in case the contract is awarded to the bidder, the bidder will, within ten

days thereafter, execute such contract and furnish a Performance Bond and Payment Bond.

Small businesses may elect to obtain an irrevocable letter of credit or cashier’s check in lieu of the Bid Bond. Such surety must also

be in an amount equal to at least five percent (5%) of the total estimated bid.

All bid bonds shall be written by a surety company or companies licensed in the State of Connecticut, and shall have at least an A-

VII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed acceptable by the Town. The Town

always reserves the right to reject surety companies, if an approved surety bond cannot be provided, the bidder shall be deemed non-

responsive.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

NOTE: Failure to provide a Bid Bond or equivalent security is not cause for a waiver defect. Any bid not accompanied by such

security will be excluded from consideration.

PRICES

Prices quoted must be firm, for acceptance by the Town of Stratford, for a period of ninety (90) days. Prices shall include all

applicable duties. Bidders shall be required to deliver awarded items at prices quoted in their original bid.

F.O.B. DESTINATION

Prices quoted shall be net, delivered to destination. Bids quoting other than F.O.B. Destination may be rejected.

BID #2023-37 / Terms & Conditions

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PERFORMANCE AND LABOR AND MATERIAL BOND

The successful bidder, within seven (7) business days after notification of award, will be required to furnish Performance and Labor

and Material Bond provided by a company authorized to issue such bonds in the State of Connecticut, or Certified Check or

properly executed Irrevocable Letter of Credit equal to a hundred per cent (100%) of the award.

In the event that the Contractor where required to provide evidence of insurance and a performance bond does not do so before

beginning work, the Town of Stratford reserves the right to withhold payment from such supplier until the evidence of insurance

and performance bond has been received by the Town.

All payment and performance bonds shall be written by a surety company or companies licensed to issue bonds in the State of

Connecticut, and shall have at least an A-VIII policy holders rating, as reported by A.M. Best Rating Services, or otherwise deemed

acceptable by the Town. The Town always reserves the right to reject surety companies, if approved surety bonds cannot be

provided the contract shall be terminated.

A complete list of certified surety companies can be accessed on the U.S. Government Department of Treasury website:

https://www.fiscal.treasury.gov/fsreports/ref/suretyBnd/c570_a-z.htm

BOND REQUIREMENT – NON-RESIDENT CONSTRUCTION CONTRACTORS

Overview: The law requiring nonresident construction contractors to furnish security for Connecticut taxes arising from jobs

performed in Connecticut has been changed in the following major ways:

 Under the law as amended, there are two classes of nonresident contractors: verified and unverified. A nonresident prime

or general contractor may gain verified status and thus eliminate the requirement to file a surety bond with the Department

of Revenue Services (DRS), and a nonresident subcontractor may become verified and thus eliminate the requirement for

the prime or general contractor to hold back a portion of the amount owed the subcontractor under the contract.

 Under the law as amended, a single surety bond for 5% of the entire project price is required to be filed with DRS by an

unverified prime or general contractor where the contract price for the entire project is $250,000.00 or more. A person

doing business with an unverified prime or general contractor for such a project must obtain proof that such contractor has

filed a bond with DRS, but is no longer required to withhold an amount from payment due such contractor under the

contract.

 A prime or general contractor must hold back 5% of the amount due an unverified subcontractor until the subcontractor

obtains and furnishes AU-968, Certificate of Compliance, from DRS. An AU-968 authorizes the prime or general

contractor to release all or a portion of the amounts held back from payment to the unverified subcontractor.

Prior law required compliance with one of three options to secure payment of Connecticut taxes for each contract with a

nonresident prime or general contractor and with a nonresident subcontractor: (i) a nonresident contractor could furnish DRS a

guarantee bond for 5% of the total contract price; or (ii) a nonresident contractor could furnish DRS a cash bond for 5% of the total

contract price; or (iii) persons doing business with nonresident contractors would be required to withhold 5% of the total contract

price and deposit it with DRS. This law meant that compliance with the law was required for each subcontract for a single project to

real property in Connecticut. As under prior law, owners or tenants of residential real property are excluded from the requirements

of Conn. Gen. Stat. §12-430(7).

More information may be obtained from: https://portal.ct.gov/DRS/Publications/Special-Notices/2011/SN-2011-17

PERMITS

The contractor shall be responsible for securing all necessary permits, state and local, and as required by the Town of Stratford.

PAYMENT PROCEDURES

No voucher, claim or charge against the Town shall be paid without the approval of the Director of Finance for correctness and

legality.

PAYMENT PERIOD

The Town of Stratford shall put forth its best effort to make payment within thirty days (30) after delivery of the item acceptance of

the work, or receipt of a properly completed invoice, whichever is later. Payment period shall be net thirty days (30) unless

otherwise specified. For projects that do not require a performance or bid bond, The Town of Stratford reserves the right to retain

five percent (5%) of total bid amount, which is payable ninety (90) days after final payment or acceptance of the work.

BID #2023-37 / Terms & Conditions

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2023-37 Stratford Greenway Extension - Project Manual

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