Stormwater Cleaning, Video Inspection (CCTV) Services and Repairs (Annual Contract with 2 Options to Renew)

Agency: DeKalb County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 561621 - Security Systems Services (except Locksmiths)
  • 561720 - Janitorial Services
Posted Date: Jun 15, 2020
Due Date: Jul 13, 2020
Solicitation No: 20-101262-ITB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Project Number 20-101262-ITB
Project Name Stormwater Cleaning, Video Inspection (CCTV) Services and Repairs (Annual Contract with 2 Options to Renew)
Pre Bid

Mandatory (Prime) DeKalb First LSBE Meeting Dates: June 17, 2020 or June 24, 2020

Addenda N/A
Due Date & Time Monday, July 13, 2020 - 03:00 pm
Contact

Attachment Preview

DeKalb County
Department of Purchasing and Contracting
Maloof Administration Building, 1300 Commerce Drive, 2nd Floor, Decatur,
Georgia 30030
June 15, 2020
INVITATION TO BID (ITB) NO. 20-101262
FOR
STORMWATER SYSTEM CLEANING, VIDEO INSPECTION (CCTV) SERVICES AND
REPAIRS
(ANNUAL CONTRACT WITH 2 OPTIONS TO RENEW)
Procurement Agent:
Phone:
Email:
DEKALB COUNTY, GEORGIA
Kyheem Bristol
404-371-7063
Kbristol@dekalbcountyga.gov
Mandatory DeKalb First LSBE Meeting:
(Bidders must attend 1 meeting on either
of the dates listed in person or via video
conference.)
June 17, 2020 and June 24, 2020
4572 Memorial Drive, Decatur, Georgia 30032
Main Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
Video Conference: Utilize the link supplied on our webpage
labeled “DeKalb First LSBE Video Meeting”
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
5:00 P.M. ET, June 26, 2020
3:00 P.M. ET, July 13, 2020
3 – 5 Business days after Bid Opening
FIRM’S NAME AND ADDRESS:
(Street, City, State and Zip Code. Type or print):
Federal Tax ID No. ______________________________
ARE YOU A DEKALB COUNTY FIRM? Yes ____ No ____
TELEPHONE AND FAX NUMBERS WITH AREA
CODE:
Phone: ________________________________________
Fax: __________________________________________
E-mail: ________________________________________
SIGNATURE OF PERSON AUTHORIZED
TO SIGN BID AND DATE:
_______________________________________________
SIGNER’S NAME AND TITLE (Type of Print):
_______________________________________________
THE RESPONSIBILITY FOR SUBMITTING A RESPONSE TO THIS BID TO THE DEPARTMENT OF
PURCHASING AND CONTRACTING OF DEKALB COUNTY GOVERNMENT ON OR BEFORE THE
STATED DATE AND TIME WILL BE SOLELY AND STRICTLY THE RESPONSIBILITY OF THE
BIDDER.
TABLE OF CONTENTS
FOR
INVITATION TO BID NO. 20-101262
INVITATION TO BID OVERVIEW ............................................................................................... 3
INVITATION TO BID PROCEDURES .......................................................................................... 5
GENERAL TERMS AND CONDITIONS ....................................................................................... 9
MINIMUM SPECIFICATIONS ..................................................................................................... 21
PRICE SCHEDULE ....................................................................................................................... 288
BID ACKNOWLEDGEMENT FORM .......................................................................................... 40
REQUIRED DOCUMENT
CHECKLIST………………………………………………………………………………………..41
Page 2 of 66
Revised 04/18/2019 P&C
INVITATION TO BID OVERVIEW
A. PURPOSE:
DeKalb County Government (the County) is soliciting bids for 20-101262 for Stormwater System Cleaning,
Video Inspection (CCTV) Services and Repairs (Annual Contract with 2 Options to Renew) from
responsible bidders.
B. GENERAL INFORMATION:
1. BID TIMETABLE:
The anticipated schedule for the bid process is as follows:
Date Issued:
Mandatory DeKalb First LSBE Meeting:
(Bidders must attend 1 meeting on either
of the dates listed.)
Deadline for Submission of Questions:
Bid Opening:
Price Schedule Opening:
Bids Valid Until:
June 15, 2020
June 17, 2020 and June 24, 2020
4572 Memorial Drive, Decatur, Georgia 30032 Main
Conference Room - A
(Meetings are held at 10:00 a.m. and 2:00 p.m.)
5:00 P.M. ET, June 26, 2020
3:00 P.M. ET, July 13, 2020
3 – 5 Business days after Bid Opening
Bids shall be valid for 90 days from and including the
bid opening date.
Sealed bids are to be addressed and delivered to:
DeKalb County Department of Purchasing and Contracting
Maloof Administration Building
1300 Commerce Drive, 2nd Floor
Decatur, Georgia 30030, not later than 3:00 P.M. ET, July 13, 2020.
***NEW–PRICE SCHEDULE MUST BE SUBMITTED IN A SEPARATE SEALED
ENVELOPE OR BIDDER WILL BE DEEMED NON-RESPONSIVE AND WILL NOT BE
CONSIDERED FOR AWARD***
Submit one original bid package (inclusive of the entire Invitation to Bid document and required
documents with the exception of the price schedule) stamped “Original” and two sealed identical copies
stamped “Copy” of the bid package to the address listed above.
2. CONTACT PERSON:
The contact person for this bid is Kyheem Bristol,Procurement Agent. General inquiries concerning
the meaning or interpretation of this Invitation to Bid (ITB) may be requested from the contact person via
telephone at 404-371-7063 or via email at kbristol@dekalbcountyga.gov. Questions and requests for
information or clarification concerning the specifications in this ITB must be submitted to the above listed
contact person via email no later than the date and time listed in the bid timetable. Questions and requests
received after the above stated time or sent to anyone other than the listed contact person will not receive
a response or be the subject of addenda.
Page 3 of 66
Revised 04/18/2019 P&C
3. QUESTIONS:
All requests must be in writing. Any explanation desired by a bidder regarding the meaning or
interpretation of the Invitation to Bid, drawings, specifications, requirements, etc., must be requested in
writing and with sufficient time allowed for a reply to reach bidders before the submission of their bids.
If any statement in the bidding documents, specifications, plans, etc., appear ambiguous to the Bidder,
Bidder is specifically instructed to make a written request to the Department of Purchasing and
Contracting as outlined in the preceding sentence. Any information given to a prospective bidder
concerning an Invitation to Bid will be furnished to all prospective bidders, as an addenda to the Invitation,
if such information is necessary to bidders in submitting bids on the Invitation or if the lack of such
information would be prejudicial to uninformed bidders. Oral explanations or instructions given before
the award of the contract will not be binding. Questions must be submitted no later than 5:00 pm EST
on “June 26, 2020.”
4. ADDITIONAL INFORMATION/ADDENDA:
The County will issue responses to inquiries and any other corrections or amendments it deems necessary
in written addenda issued prior to the bid opening date. Bidders should not rely on any representations,
statements or explanations other than those made in this ITB or in any addendum to this ITB. Where there
appears to be a conflict between the ITB and any addenda issued, the last addendum issued will prevail.
It is the responsibility of the Bidder to ensure awareness of all addenda issued for this solicitation. Please
acknowledge the addenda and submit to the DeKalb County Department of Purchasing and Contracting
as requested. Bidders may contact the above listed contact person to verify the number of addenda prior
to submission. Addenda issued for this ITB will be posted on DeKalb County’s website,
www.dekalbcountyga.gov/formalbids. Bidder should regularly check the County’s website for addenda.
Page 4 of 66
Revised 04/18/2019 P&C
INVITATION TO BID PROCEDURES
BIDDER INFORMATION:
1. FAILURE TO SUBMIT THE PRICE SCHEDULE IN A SEPARATE SEALED ENEVELOPE
SHALL DEEM THE BID NON-RESPONSIVE. INCLUDING THE PRICE SCHEDULE IN
ANY AREA OUTSIDE OF ITS SEPARATE, SEALED ENVELOPE WILL RESULT IN
BIDDER’S BID BEING DEEMED NON-RESPONSIVE.
2. Failure to return all pages of this Invitation to Bid may result in bid being deemed non-responsive.
3. Minimum specifications are intended to be open and non-restrictive. Contractors are invited to inform
the DeKalb County Department of Purchasing and Contracting whenever specifications or procedures
appear not to be fair and open. Such information should be supplied as early in the procurement process
as possible. Information received in less than five (5) days prior to the scheduled bid opening will not
be acted upon unless the DeKalb County Department of Purchasing and Contracting rules that it is in
the best interest of the County to consider.
4. Brand names and numbers when provided in solicitations are for reference and to establish a quality
standard. Any reference to a brand name shall not be construed as restricting Bidders to that
manufacturer (unless “no substitutes” is stated). Bids on equal items will be considered, provided
the bid clearly describes the article offered and it is equal or better in quality and function and fully
compatible with this requirement.
5. By submitting a bid, Bidder warrants that any goods or services supplied to DeKalb County
Government meet or exceed the specifications set forth in this solicitation.
6. If any supplies, materials, and equipment are provided to the County under this solicitation, then
such items shall be new and in first-class condition unless the solicitation specifically allows offers
of used, reconditioned, or remanufactured items. If newly manufactured products are specified, such
products shall be of recent origin and not previously used. No equipment of any type is acceptable if
serial numbers or any other manufacturer’s identification labels or marks have been removed,
obliterated, or changed in any way. A Contractor delivering any such equipment to the County will
be deemed to have breached the contract and appropriate action will be taken by the DeKalb County
Government Purchasing and Contracting Department.
7. Time of delivery is a part of the solicitation and an element of the contract that is to be awarded. If
the Bidder cannot meet the required service delivery dates, a bid should not be submitted. Failure to
deliver in accordance with the contract could result in the Contractor being declared in default.
8. Bid Withdrawal
Bids may be withdrawn at any time prior to the bid opening. After bids have been publicly opened,
withdrawal of bids shall be based upon Part 3, Section IV, F. within the DeKalb County Purchasing
Policy.
9. Expenses of Preparing Responses to this ITB
The County accepts no responsibility for any expenses incurred by Bidders who submit bids in
response to this ITB. Such expenses are to be borne exclusively by the Bidders.
Page 5 of 66
Revised 04/18/2019 P&C

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