State Route Shoulder and Median Mowing-Caldwell

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Oct 21, 2019
Due Date: Nov 18, 2019
Solicitation No: 54-SM-11-11922703
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
54-SM-11-11922703 State Route Shoulder and Median Mowing-Caldwell
Mandatory Conf/Site Visit: 11/04/2019
PrebidMand@ChiefEngConfRm@10:00am.,Raleigh-SEALED,MAILED BIDS ONLY
10/21/2019 11/18/2019 2:00 PM ET 54-

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STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
REQUEST FOR PROPOSAL
DATE AND TIME OF BID OPENING: NOVEMBER 18, 2019 AT 2:00 P.M.
BID PROPOSAL NO.:
54-SM-11-11922703
WBS ELEMENT NOS.:
VARIOUS
COUNTY/IES:
CALDWELL – DIVISION 11
TYPE OF WORK:
STATE ROUTE SHOULDER AND MEDIAN MOWING
DATE OF AVAILABILITY: MARCH 15, 2020
COMPLETION DATE:
DECEMBER 31, 2020
PRE-QUALIFICATION MANDATORY
PRE-BID CONFERENCE MANDATORY
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October 21, 2019
54-SM-11-11922703
Table of Contents
PROPOSAL .................................................................................................................................................................4
PROJECT SPECIAL PROVISIONS - GENERAL..................................................................................................5
DEFINITIONS OF TERMS..............................................................................................................................................5
STANDARD SPECIFICATIONS.......................................................................................................................................5
MANDATORY PRE-BID CONFERENCE..........................................................................................................................5
PRE-QUALIFICATION ................................................................................................................................................... 5
PRE-QUALIFYING TO BID ............................................................................................................................................6
TERM OF THE CONTRACT ...........................................................................................................................................6
PERFORMANCE GUARANTEE ......................................................................................................................................7
DESCRIPTION OF THE WORK.......................................................................................................................................7
TYPICAL SECTION ......................................................................................................................................................8
SYSTEMS TO BE MOWN ..............................................................................................................................................8
ROUTINE/CLEANUP MOWING .....................................................................................................................................8
MOWING HEIGHT ........................................................................................................................................................8
REQUIRED MOWING EQUIPMENT .................................................................................................................................8
MOWING EQUIPMENT RESTRICTIONS............................................................................................................................9
LIQUIDATED DAMAGES................................................................................................................................................9
INTERMEDIATE COMPLETION TIME NUMBER 1 ...........................................................................................................10
INTERMEDIATE COMPLETION TIME NUMBER 2 ...........................................................................................................10
LIQUIDATED DAMAGES..............................................................................................................................................10
LITTER/DEBRIS REMOVAL........................................................................................................................................10
DAY AND TIME RESTRICTIONS FOR MOWING..........................................................................................................10
HOLIDAY AND HOLIDAY WEEKEND WORK RESTRICTIONS......................................................................................11
FUEL PRICE ADJUSTMENT ........................................................................................................................................13
PROJECT SPECIAL PROVISIONS.......................................................................................................................14
GENERAL TERMS AND CONDITIONS .........................................................................................................................14
PAYMENT AND RETAINAGE .........................................................................................................................................14
CONTRACTOR ...........................................................................................................................................................15
GENERAL INFORMATION ..........................................................................................................................................16
PLANT AND PEST QUARANTINES ..............................................................................................................................17
GENERAL SPECIFICATIONS .......................................................................................................................................18
MOWING................................................................................................................................................................... 18
INSPECTION, ACCEPTANCE, MEASUREMENT, AND PAYMENT ...................................................................................19
EQUIPMENT ..............................................................................................................................................................20
TRAFFIC CONTROL AND WORK ZONE SAFETY .........................................................................................................21
MINORITY BUSINESS ENTERPRISE AND WOMEN BUSINESS ENTERPRISE (DIVISIONS): .............................................23
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October 21, 2019
54-SM-11-11922703
STANDARD SPECIAL PROVISIONS ...................................................................................................................33
AVAILABILITY OF FUNDS ............................................................................................................................................33
ENGINEER .................................................................................................................................................................33
MINIMUM WAGES ......................................................................................................................................................33
RIGHT OF THE CONTRACTOR TO FILE CLAIM ..............................................................................................................34
DEFAULT OF CONTRACT ............................................................................................................................................34
SUBLETTING OF CONTRACT........................................................................................................................................34
SAFETY AND ACCIDENT PROTECTION .........................................................................................................................34
UTILITY CONFLICTS...................................................................................................................................................34
POSTED WEIGHT LIMITS ............................................................................................................................................35
NO MAJOR CONTRACT ITEMS .....................................................................................................................................35
NO SPECIALTY ITEMS .................................................................................................................................................35
SUBSURFACE INFORMATION.......................................................................................................................................35
OUTSOURCING OUTSIDE OF THE USA........................................................................................................................35
APPENDIX ................................................................................................................................................................42
TYPICAL SECTIONS...................................................................................................................................................43
MULTI-LANE OPERATION DIAGRAMS.......................................................................................................................52
THREATENED AND ENDANGERED PLANT SPECIES SIGN ...........................................................................................57
MOWING EXCEPTIONS..............................................................................................................................................58
PRE-BID CONFERENCE BUILDING LOCATION ...........................................................................................................59
PREPARATION AND SUBMISSION OF TRADITIONAL PAPER BIDS ...............................................................................60
PLEASE READ ALL INSTRUCTIONS CAREFULLY BEFORE PREPARING AND SUBMITTING YOUR BID .........................60
OPENING OF BIDS .....................................................................................................................................................61
BID SUBMITTAL PACKAGE ..................................................................................................................................1
CONTRACT BID FORM ................................................................................................................................................2
CONTRACTOR INFORMATION......................................................................................................................................3
FEDERAL EMPLOYER IDENTIFICATION NUMBER ........................................................................................................4
REFERENCES............................................................................................................................................................... 5
LIST OF MB & WB SUBCONTRACTORS ......................................................................................................................6
LIST OF EQUIPMENT ...................................................................................................................................................7
AWARD LIMITS ON MULTIPLE PROJECTS....................................................................................................................8
EXECUTION OF BID.....................................................................................................................................................9
DEBARMENT CERTIFICATION OF PREQUALIFIED BIDDER .........................................................................................15
DEBARMENT CERTIFICATION ...................................................................................................................................16
CHECKLIST FOR BIDDER ...........................................................................................................................................17
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October 21, 2019
54-SM-11-11922703
PROPOSAL
FOR THE CONSTRUCTION OF
BID NO. 54-SM-11-11922703 IN CALDWELL COUNTY, NORTH CAROLINA
OCTOBER 21, 2019
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as BID NO. 54-SM-11-11922703; has
carefully examined the plans and specifications, which are acknowledged to be part of the proposal, the special provisions,
the proposal, the form of contract; and thoroughly understands the stipulations, requirements and provisions. The
undersigned bidder agrees to bound upon his execution of the bid and subsequent award to him by the Department of
Transportation in accordance with this proposal. The undersigned Bidder further agrees to provide all necessary
machinery, tools, labor, and other means of construction; and to do all the work and to furnish all materials, except as
otherwise noted, necessary to perform and complete the said contract in accordance with the 2018 Standard Specifications
for Roads and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the
requirements of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the
sheets contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the work
and required labor to construct and complete State Highway BID NO. 54-SM-11-11922703 for the unit or lump sum
prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and specifications prepared
by said Department, which proposal, plans, and specifications show the details covering this project, and hereby become
a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for Roads
and Structures, January 2018 with all amendments and supplements thereto, is by reference incorporated into and made
a part of this contract; that, except as herein modified, all the construction and work included in this contract is to be done
in accordance with the specifications contained in said volume, and amendments and supplements thereto, under the
direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer or
such other person as may be designated by the Secretary to sign for the Department of Transportation. The conditions and
provisions herein cannot be changed except over the signature of the said Contract Officer or Division Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as the
basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any item or
portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease in
the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
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October 21, 2019
54-SM-11-11922703
PROJECT SPECIAL PROVISIONS - GENERAL
DEFINITIONS OF TERMS
GENERAL
Whenever the terms defined in this section are used in the contract, in any of the contract documents, or in the plans, the
intended meaning of such terms shall be as defined in this section.
ABBREVIATIONS
MUTCD __________ 2009 Manual on Uniform Traffic Control Devices (Revisions 1 and 2)
N.C.G.S. __________ North Carolina General Statute
NCDOT __________ North Carolina Department of Transportation
POC _____________ Purchase Order Contract
RFP______________ Request for Proposal
RSD _____________ 2018 Roadway Standard Drawings
SSRS ____________ 2018 Standard Specifications for Roads and Structures
TCD _____________ Traffic Control Devices
TMA_____________ Truck Mounted Attenuator
U.S.C ____________ United States Code
STANDARD SPECIFICATIONS
Unless otherwise stated, all work and materials shall be in accordance with the provisions of this contract, the SSRS, the
RSD, and the MUTCD.
The Contractor shall keep fully informed of all Federal, State, and local laws, ordinances, and regulations; and shall
comply with the provisions of Section 107 of the SSRS.
MANDATORY PRE-BID CONFERENCE
Prospective bidders must attend the mandatory pre-bid conference on Monday, November 4, 2019 at 10:00 AM.
It will be held in the Chief Engineer’s Conference Room, located at 4809 Beryl Road in Raleigh, North Carolina.
The scope of the project will be discussed and bidders will be given the opportunity to ask any questions they may have.
No questions concerning the project will be answered by any Department personnel at any time except at the pre-bid
conference. Attendance at the Mandatory Pre-Bid Conference is required in order for your bid to be considered.
Early arrival is strongly recommended, as latecomers will be disqualified from award for this and all other
contracts covered by this pre-bid conference.
Bring a copy of the contract proposal to the conference. Bidders are expected to read the proposal prior to the
conference.
PRE-QUALIFICATION
Any firm that wishes to perform work on this POC as either the prime contractor or as a subcontractor must be
pre-qualified for the type work they wish to perform (including but not necessarily limited to NCDOT Work
Code “016607 Mowing”). The Contractor performing the Work Zone Traffic Control (either as the prime
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