STABILIZING CROSSING TUBES

Agency: Charlotte Douglas International Airport
State: North Carolina
Type of Government: State & Local
Posted Date: Jun 15, 2020
Due Date: Jul 10, 2020
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STABILIZING CROSSING TUBES

The following Statement of Work is for stabilization of existing railroad crossings. This will involve 4-5 panels at various crossings. Vendor will pump a polyurethane stabilization foam that is specifically designed to fill under the crossing structures without causing lift by filling the void that was created from the tubs pumping. Contractor will drill strategically placed holes into each panel. Using a portable pump and flexible hoses, they will fill these holes with the special mixture (polyurethane foam) Lifting the panel crossing using this method. Contractor will perform this work during non-revenue hours beginning Sunday night at 0030 -0400 and ending on Monday night 0030 -0430. Each crossing on the Blue Line has a soil consist of solid particles and the spaces (voids) between these particles. However, void spaces in soil can cause big problems for concrete slabs. Concentrated loads, crossing tubs can literally squeeze air and water from soil as traffic transverse over it. When this happens, the soil sinks and crossing tubs follow closely behind and begin to pump creating defects and damaging the slabs.

Type Invitation to Bid
Solicitation Number 269-2020-829
Department Charlotte Area Transit System
Category Professional Services
Commodity Code(s)
Attachments
Stabilization Crossing Tubes Final-1-1.pdf
Pre-Bid Date & Time
Pre-Bid Location
Bid Due Date & Time 7/9/2020 4:00 PM
Bid Opening Location This letter extends an invitation for the submission of a Bid to supply the City of Charlotte with Crossing Tub Stabilization. Bids for the above will be received at the office of the Department of General Services, City Procurement, which is located at Charlotte-Mecklenburg Government Center, 600 East Fourth Street, 9th floor, Charlotte, North Carolina 28202, until 4 p.m. on July 9, 2020, at which time they will be opened and publicly read.
A Pre-Bid Conference for the purpose of reviewing the Invitation to Bid (ITB) and answering questions regarding the Project will be held on June 30, 2020 at 3 p.m., at the Charlotte-Mecklenburg Government Center, 600 East Fourth Street, City Procurement, Room 986 (9th floor large conference room), Charlotte, North Carolina 28202. You are encouraged to attend and to bring a copy of the ITB with you at that time. Bidders are permitted to dial 704-432-0807 to attend via teleconference.
For questions please contact
Additional notes

Attachment Preview

Master ITB Template Universal Changes Quick Reference
NOVEMBER 1, 2019= Document release date
DATE2, YEAR = Questions deadline date
DATE3, YEAR = Pre-Bid Conference date
DATE4, YEAR = Bid due date
DATE5, YEAR = Date deadline for submitting “or equal” products for approval
DATE6, YEAR = Date deadline for submitting “or equal” samples for evaluation
Email_Address = Email address of the Procurement Officer
Fax_Number = May use desktop fax or division fax
Initial_Term = Initial term of the Contract
Number_of_ copies = Indicates the number of copies Bidder is to submit
Procurement_Officer = Person responsible for Bid process
Phone_Number = Procurement Officer’s phone number
Project_Name = This is the name of the Project
Project_Number = This is the number assigned to the ITB
Renewal_Term = Indicates any renewal terms if applicable
TIME2 = Question deadline time
TIME3 = Pre-Bid Conference time
TIME4 = Bid time deadline
TIME5 = Time deadline for submitting “or equal” products for approval
TIME6 = Time deadline for submitting “or equal” samples for evaluation
Items in bold must be changed
STABILIZING CROSSING TUBE
ITB# 269-2020-829
MAY 20, 2020
1
CITY OF CHARLOTTE
DEPARTMENT OF GENERAL SERVICES- CITY PROCUREMENT
600 EAST FOURTH STREET, 9TH FLOOR
CHARLOTTE, NORTH CAROLINA 28202
(704) 336-2256
Date: May 20, 2020
Bid Number: 269-2020-829
Subject: Invitation to Bid on the following apparatus, supplies, materials, equipment and/or services for:
STABILIZING CROSSING TUBES
This letter extends an invitation for the submission of a Bid to supply the City of Charlotte with Crossing
Tub Stabilization. Bids for the above will be received at the office of the Department of General Services,
City Procurement, which is located at Charlotte-Mecklenburg Government Center, 600 East Fourth Street,
9th floor, Charlotte, North Carolina 28202, until 4 p.m. on July 9, 2020, at which time they will be opened
and publicly read.
A Pre-Bid Conference for the purpose of reviewing the Invitation to Bid (ITB) and answering questions
regarding the Project will be held on June 30, 2020 at 3 p.m., at the Charlotte-Mecklenburg Government
Center, 600 East Fourth Street, City Procurement, Room 986 (9th floor large conference room), Charlotte,
North Carolina 28202. You are encouraged to attend and to bring a copy of the ITB with you at that time.
Bidders are permitted to dial 704-432-0807 to attend via teleconference.
Instructions for the preparation and submission of a Bid are contained in the attached packet. Please read
them carefully. If you do not desire to offer a Bid, we ask that you let us know by signing in the appropriate
space on the Bid Response Form, and returning it to us, according to the instructions found in Section 1.6.
Otherwise, your name may be removed from our list of potential Bidders considered for future participation.
Any changes to the terms, conditions or specifications stated in this ITB will be documented in a written
addendum, issued by City Procurement. These addenda will be posted on the Internet at www.ips.state.nc.us
and/or www.charlottenc.gov/doingbusiness, and may be accessed at this website by searching for Bid
number 269-2020-829. Each Bidder is required to acknowledge receipt of all addenda using the space
provided on the enclosed Bid Response Form. Please note that we may not consider any Bid that fails to
acknowledge receipt of each issued addendum.
A response from your Company to this ITB would be appreciated. Questions should be submitted in writing
to Jeffery Demary at jeff.demary@ci.charlotte.nc.us.
Sincerely,
Kay Elmore
Chief Procurement Officer
cc: ITB Project File
STABILIZING CROSSING TUBE
ITB# 269-2020-829
MAY 20, 2020
2
Checklist for Submitting a Bid:
Step 1-Read the document fully.
Step 2-If you plan to submit a Bid, please fax or email Form 1 in Section 4 to the number or email address
listed on the form.
Step 3-If you have any questions, send them before the deadline listed in Section 1.9.
If you plan to submit a Bid, you must follow this checklist and must include everything detailed below.
Bid Original and Copies - Please provide the specified number for each format:
1 (One) Copy marked “Original” in a sealed, non-transparent envelope that includes the Bidder’s
name, the Bid number, and identification of the equipment, supply and/or service for which the Bid
is submitted
2 (Two) Copies on CD or flash drive
Bid Format - Bids should be formatted as follows:
Section 4, Form 2, Bid Submission Form
Section 4, Form 3, Addenda Acknowledgment Form
Section 4, Form 4, Exceptions Form
Section 4, Form 5, Pricing Sheet
Section 4, Form 6, Non-Discrimination Provision
Section 4, Form 7, References
Section 6, Form 8, Certification Regarding Debarment, Suspension and Other Responsibility
Matters
Section 6, Form 9, Byrd Anti-Lobbying Certification
The above items constitute all that must be included in the Bid package. If awarded a contract, you will
be required to provide an insurance certificate that meets or exceeds the requirements set forth in Section
34 of the Sample Contract in Section 5.
It is the Company’s responsibility to check www.ips.state.nc.us and/or
www.charlottenc.gov/doingbusiness for any addenda or changes to this Project. Search for Bid #
Project_Number to find if any documents or changes have been posted.
STABILIZING CROSSING TUBE
ITB# 269-2020-829
MAY 20, 2020
3
TABLE OF CONTENTS[UPDATE THE PAGE NUMBERS IN THE TOC ONCE YOU HAVE
FINISHED EDITING THE ITB DO THIS BY RIGHT CLICKING IN THE TOC, CLICK
UPDATE FIELD, AND CHOOSE UPDATE PAGE NUMBERS ONLY]
INSTRUCTIONS TO BIDDERS................................................................................................. 6
1.1. REVIEW AND COMPLY ......................................................................................................6
1.2. DEFINITIONS: ....................................................................................................................6
1.3. CONTRACT DOCUMENTS:..................................................................................................8
1.4. EXCEPTIONS:.....................................................................................................................8
1.5. MULTIPLE/ALTERNATE BIDS: ...........................................................................................8
1.6. HOW TO PREPARE BID RESPONSES: ..................................................................................8
1.7. HOW TO SUBMIT BID RESPONSES: ....................................................................................8
1.8. TRADE SECRETS AND PERSONAL IDENTIFICATION INFORMATION:....................................9
1.9. QUESTIONS: ....................................................................................................................10
1.10. HOW TO SUBMIT AN OBJECTION RELATING TO THIS INVITATION TO BID: ......................11
1.11. BINDING OFFER: .............................................................................................................11
1.12. ERRORS IN BIDS: .............................................................................................................11
1.13. CITYS RIGHTS AND OPTIONS: ........................................................................................11
1.14. BIDS ON ALL OR PART: ...................................................................................................12
1.15. INVITATION TO BID NOT AN OFFER: ...............................................................................12
1.16. CHARLOTTE BUSINESS INCLUSION PROGRAM:...............................................................12
1.17. EQUAL OPPORTUNITY:....................................................................................................12
1.18. NO COLLUSION OR CONFLICT OF INTEREST: ...................................................................12
1.19. ANTI-LOBBYING PROVISION: ..........................................................................................12
1.20. CERTIFIED TEST REPORT: ...............................................................................................12
1.21. BRAND NAME: ................................................................................................................13
1.22. TO SUBMIT A PROPOSED ALTERNATE PRODUCT IN LIEU OF A SPECIFIED BRAND: ERROR!
BOOKMARK NOT DEFINED.
1.23. INITIAL EVALUATION OF SAMPLES: ................................................................................13
1.24. STATUTORY REQUIREMENTS: .........................................................................................13
1.25. GUARANTOR: ..................................................................................................................13
1.26. AWARD CRITERIA: ..........................................................................................................13
1.27. ENVIRONMENTAL PREFERABLE PURCHASING: ................................................................14
1.28. CONTRACT AWARD BY CHARLOTTE CITY COUNCIL: ......................................................14
1.29. POST AWARD CONFERENCE:...........................................................................................14
1.30. CHARLOTTE COOPERATIVE PURCHASING ALLIANCE [OPTIONAL]: .................................14
TERMS AND CONDITIONS .................................................................................................... 15
2.1. CONTRACT TYPES: ..........................................................................................................15
2.2. TERMS OF CONTRACT: ....................................................................................................15
2.3. NOTICE TO PROCEED: .....................................................................................................15
2.4. DELIVERY TIME: .............................................................................................................15
2.5. PRICES ARE FIRM: ..........................................................................................................15
2.6. PRICE ADJUSTMENT AS PART OF THE BID: .....................................................................16
2.7. PROMPT PAYMENT DISCOUNTS:......................................................................................16
2.8. QUALITY:........................................................................................................................16
2.9. INSPECTION AT BIDDERS SITE: ......................................................................................16
STABILIZING CROSSING TUBE
ITB# 269-2020-829
MAY 20, 2020
4
2.10. CERTIFICATION OF INDEPENDENT PRICE DETERMINATION: ............................................16
2.11. INSURANCE: ....................................................................................................................17
SPECIFICATIONS..................................................................................................................... 18
3.1. BACKGROUND:................................................................................................................18
3.2. SCOPE: ............................................................................................................................18
3.3. N/A ...........................................................................ERROR! BOOKMARK NOT DEFINED.
3.4. QUANTITIES: .............................................................ERROR! BOOKMARK NOT DEFINED.
3.5. PRODUCT SPECIFICATIONS:.......................................ERROR! BOOKMARK NOT DEFINED.
3.6. PRODUCT STANDARDS: .............................................ERROR! BOOKMARK NOT DEFINED.
3.7. ALTERNATE PRODUCTS: ...........................................ERROR! BOOKMARK NOT DEFINED.
3.8. WARRANTY: ...................................................................................................................20
3.9. INSTALLATION: .........................................................ERROR! BOOKMARK NOT DEFINED.
3.10. PRICING: .........................................................................................................................18
3.11. DELIVERY: ......................................................................................................................18
3.12. DELIVERY PERSONNEL: ..................................................................................................18
3.13. INVOICES: .......................................................................................................................19
3.14. AWARD OF CONTRACT:...................................................................................................19
3.15. CITY CONTRACTING REQUIREMENTS:.............................................................................19
3.16. ITEMS UNDER CONTRACT: ........................................ERROR! BOOKMARK NOT DEFINED.
3.17. N/A.................................................................................................................................20
3.18. CUSTOMER SERVICE REPRESENTATIVE:....................ERROR! BOOKMARK NOT DEFINED.
3.19. COMPANY PERSONNEL REMOVAL OR REPLACEMENT: ....................................................20
3.20. APPLICABLE LAWS: ........................................................................................................20
3.21. PERMITTING RESPONSIBILITIES:......................................................................................20
3.22. NO LIMITATIONS ON DISCLOSURE. .................................................................................20
3.23. CITY DEPARTMENT PARTICIPATION:...............................................................................20
3.24. RETURNS AND RESTOCKING CHARGES: ....................ERROR! BOOKMARK NOT DEFINED.
3.25. PLACEMENT OF ORDERS: ................................................................................................21
3.26. PRODUCT SPECIFICATIONS AND OR EQUAL STANDARD. .................................................21
3.27. REPORTING: ..............................................................ERROR! BOOKMARK NOT DEFINED.
3.28. TRAINING:.................................................................ERROR! BOOKMARK NOT DEFINED.
REQUIRED FORMS.................................................................................................................. 22
SAMPLE CONTRACT .............................................................................................................. 34
STABILIZING CROSSING TUBE
ITB# 269-2020-829
MAY 20, 2020
5

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