St. Johnsbury Brownfield Planning Grant RFP (Repost)
Release Date: January 16, 2020
Proposals Due: January 24, 2020
Contact for Proposals: David Pasco, ANR, Department of Environmental Conservation,
Financial Operations (802) 490-6112 email@example.com.
THE STATE WILL MAKE NO ATTEMPT TO CONTACT VENDORS WITH UPDATED
INFORMATION. IT IS THE RESPONSIBILITY OF EACH VENDOR TO PERIODICALLY CHECK
http://www.vermontbidsystem.com FOR ANY AND ALL NOTIFICATIONS, RELEASES AND
AMENDMENTS ASSOCIATED WITH THE RFP.
Introduction and Purpose
The Department of Environmental Conservation (DEC) is seeking proposals from a municipality
to implement a planning grant to evaluate opportunities for brownfield revitalization in the
downtown of St. Johnsbury, Vermont.
Scope of Work
DEC seeks proposals for the following:
1. Assemble a planning team and meet to confirm the planning goals and strategy
a. Identify roles and responsibilities of planning team and establish timelines
for completion of project milestones
b. Set up a schedule for recurring check-in meetings
2. Develop a final document to be incorporated into future downtown revitalization
a. Identify priority brownfields projects within the downtown of St. Johnsbury
b. Evaluate opportunities for revitalization of at least one priority project
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c. Hold regular check-in meetings with DEC and the U.S Environmental
Protection Agency (EPA) including one final stakeholder meeting to review
d. Provide a final plan to DEC
See Deliverables Table in Deadlines and Content of Proposals section for all deliverables that
must be included in the proposal.
Funding and Method of Payment
Funding for the RFP is available from the Brownfields Technical Assistance Grant from the
Environmental Protection Agency. All payments will be made after satisfactory completion of
each deliverable as outlined in an agreement between the State and the selected entity.
Federal Granting Agency
Research and Development Grant
State and Tribal Response Program Grants
Brownfields Response Program
U.S. Environmental Protection Agency
All work is to be completed by September 30, 2020. Specific deliverable deadlines are indicated
in the sample deliverables table below.
Awardees must maintain written procedures for procurement transactions. Any equipment,
supplies, and/or services procured outside of an awardee’s organization will need to be
obtained per the awardee’s procurement or purchasing policy.
EPA Awardees are subject to Uniform Guidance (UG) Procurement Standards (2 CFR Part
200.318-200.326) that apply to federally-funded grants where any portion of the work is being
subcontracted. Minimum competitive bidding requirements in UG Procurement Standards
must be met in addition to any other provisions of a Grantee’s adopted purchasing or
➢ $10,000 or less: If a procurement of goods, services or equipment paid for by your grant
is $10,000 or less, a grantee can follow their own adopted purchasing policy. There are
no Federal requirements for competitive bidding for procurements less than $10,000.
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➢ More than $10,000 and less than $250,000: If a procurement of goods, services or
equipment paid for by your grant is more than $10,000 and less than $250,000, then
you must obtain price or rate quotations from at least two qualified sources prior to
entering into a subcontract or expending any grant funds on subcontracted work.
Deadlines and Content of Proposals
Submittal: All proposals must be submitted electronically via email to David Pasco by
January 24, 2020, 4:00 pm EST using the subject line St. Johnsbury Brownfield
Planning Grant RFP Proposal.
Bid opening: Proposals are anticipated to be opened January 27, 2020, 9:00 am.
Notification: Proposal preliminarily accepted by DEC is anticipated to be notified no later than
February 7, 2020.
All proposals must include the following information:
• Proposals must clearly address each of the selection criteria identified in this RFP below.
• A detailed scope of work describing how the deliverables will be met.
• A statement identifying individuals who were involved in the preparation of the
proposal as well as a single point of contact.
• A detailed description of the organization’s experience with managing brownfields
contracts and familiarity with brownfields and redevelopment needs in St. Johnsbury,
Vermont. This can include resumes, reports, and descriptions of expertise.
• “Fair Share” Goals – DEC has the following “fair share” procurement objectives for
Minority Business Enterprise (MBE)/Womens’ Business Enterprise (WBE) and requires all
contractors to try and meet the below objectives. Please include the percentage of the
MBE/WBE goals anticipated to be met for the Leak Detection Surveys project if awarded:
Combined Goals 1.18%
If contribution to Fair Share Goals are anticipated, please list the names of the MBE or
WBE entity anticipated to be utilized, a contact person, email address, and the relevant
disadvantaged business enterprise certification program (i.e. VTrans DBE Certification
(http://vtranscivilrights.vermont.gov/doing-business/dbe-center/directory), Small Business
• A cost breakdown sheet in response to the scope of work:
▪ Itemized breakdown of labor rates,
▪ estimated hours, material, subcontractor costs (if applicable) per item;
▪ leveraging matching funds/in-kind work; and
▪ cumulative total
• A complete and detailed deliverables table. An example of a deliverables table is
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Example of a Deliverables table that must be included in the proposal
(alternative interim performance measures and payment schedule can be proposed):
#1. The Awardee will:
• Assemble a planning team
to develop planning goals
• Meeting summary
goals, strategy, and
roles of team
upon receipt of
10 days of first
#2. The Awardee will:
• Develop a final document
to be incorporated into
• Final Plan
Proposals will be reviewed and evaluated by three or more DEC staff members. Selection will
be based on the following criteria:
• 20 points –experience managing a federal grant or subgrant from the State.
• 60 points – familiarity with brownfields in downtown St. Johnsbury and the needs of
• 15 points –ability to complete the work in a timely and efficient manner.
• 5 points – ability to contribute to the Fair Share Goals
A current Vermont state employee responding to this RFP as a sole proprietor or owner of
other form of business must obtain a waiver from the Vermont Department of Human
Resources prior to entering into contract with the State.
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Reservation of State’s Rights
The State reserves the right:
• to accept or reject any and all bids, in whole or in part, with or without cause in the best
interest of the State;
• waive technicalities in submissions; (A technicality is a minor deviation from the
requirements of an RFP that does not impact the substantive terms of the bid/RFP and
can be considered without a material impact on the RFP process, etc.). If uncertain of
whether a condition qualifies as a technicality, consult with the OPC or AGO for
clarification. For example, a late bid is NOT considered a technicality;
• to make purchases outside of the awarded contracts where it is deemed in the best
interest of the State; and
• to obtain clarification or additional information.
Respondents to this RFP should be aware that they will need to agree to the State of Vermont
Customary Contract Provisions (Attachment C) in order to execute an agreement for this
Special care should be paid to Workers’ Compensation coverage for out-of-state Vendors.
Vermont statute requires insurance carriers be specifically licensed to write Workers’
Compensation coverage in Vermont. Out-of-state Vendors may have Workers’ Compensation
coverage valid in their home state, but their carrier may not be licensed to cover workers’
compensation for work actually performed by their employees in Vermont.
After conclusion of the contracting process, Proposals are a matter of public record. If an
application includes material considered by the applicant to be proprietary and confidential
under 1 V.S.A., Chapter 5, the application shall clearly designate the material as such and
explain why such material should be considered confidential. The Vendor must identify each
page or section of the Proposal that it believes is proprietary and confidential with sufficient
grounds to justify each exemption from release, including the prospective harm to the
competitive position of the applicant if the identified material were to be released.
Under no circumstances shall the entire Proposal be designated as proprietary or confidential.
If the Vendor marks portions of the Proposal confidential, the Vendor shall provide a redacted
version of the Proposal for release to the public. Notwithstanding the above, the Secretary has
an independent obligation under Vermont law to determine whether any proposal material is
subject to public inspection and copying upon request, which may include material that has
otherwise been designated as proprietary and confidential by the Vendor. The Vendor’s
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