Sports Medicine and Athletic Training Partnership in Montgomery County Public Schools

Agency: Montgomery County Public Schools
State: Maryland
Type of Government: State & Local
NAICS Category:
  • 541611 - Administrative Management and General Management Consulting Services
  • 611430 - Professional and Management Development Training
Posted Date: Mar 30, 2023
Due Date: Apr 24, 2023
Solicitation No: 4976.1
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Open Solicitation
Bid/RFP Number: 4976.1
Solicitation Title

Sports Medicine and Athletic Training Partnership in Montgomery County Public Schools

Due Date & Time

04/24/2023 02:00 PM

Contract Type

RFP

Buyer E-mail

Angela_S_Mcintosh-davis@mcpsmd.org

Description

Montgomery County Public Schools (MCPS) is soliciting a Request for Proposal (RFP) from qualified contractors for a Sports Medicine and Athletic Training Partnership. Contracts shall be awarded and performed in accordance with the attached specifications, terms, and general conditions. The intent is to have an official partner that would assist with the implementation of a sports medicine and athletic training program in MCPS.

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March 30, 2023
To: Prospective Offerors:
RFP Number:
Due Date:
Open Time:
4976.1
April 24, 2023
2:00 p.m.
Montgomery County Public Schools (MCPS) is soliciting a Request for Proposal (RFP) from qualified
contractors for a Sports Medicine and Athletic Training Partnership. Contracts shall be awarded and
performed in accordance with the attached specifications, terms, and general conditions. The intent is to have
an official partner that would assist with the implementation of a sports medicine and athletic training program
in MCPS.
Please respond according to the instructions provided in the attached. Submissions must be received on
or before 2:00 p.m., on April 24, 2023. Submissions received after this date and time will not be
considered.
The contractor must submit their offer per the instructions under the RFP, Section 19.0 Submission
Guidelines. The submission must be signed by an official having authority to contract with MCPS. The
firm and official's name shall be used. This solicitation does not commit the district to pay any costs
incurred in the submission of proposals or guarantee that an award will be made.
In the event of emergency closing of the MCPS Board of Education offices, this RFP will open at the
same time on the next regular working day.
Sincerely,
AMD
Enclosure
Angela McIntosh-Davis, Director
Division of Procurement
Office of Finance
Division of Procurement
MONTGOMERY COUNTY PUBLIC SCHOOLS
Rockville, Maryland
Request for Proposal No. 4976.1
Sports Medicine and Athletic Training Partnership in Montgomery County Public Schools
(MCPS)
1.0 INTENT
Montgomery County Public Schools (MCPS) is soliciting a Request for Proposal (RFP) from qualified
contractors for a Sports Medicine and Athletic Training Partnership. Contracts shall be awarded and
performed in accordance with the attached specifications, terms, and general conditions. The intent is
to have an official partner that would assist with the implementation of a sports medicine and athletic
training program in MCPS.
Safe Competition is a R.A.I.S.E. core value of the MCPS interscholastic athletics program. It is the mission
of MCPS and MCPS Athletics to achieve a strong partnership with an organization to provide physician
supervision of athletic trainers and the health and safety aspects of the interscholastic athletics program.
This partnership provides service arrangements that allow experienced, highly trained medical and allied
health professionals the opportunity to aggressively implement clinical and operational protocols. This
commitment to excellence results in a superior sports medicine delivery model for MCPS, while promoting
the services and brand of the partner organization.
2.0 BACKGROUND
The MCPS system is the largest school system in Maryland and one of the oldest and largest (14th)
school systems in the United States. MCPS serves approximately 160,500 students at 210 schools.
MCPS has approximately 24,500 active employees.
The MCPS high school interscholastic athletics program consists of 20 sports, with 31 varsity-level
teams and 13 junior varsity-level teams available at each high school. There are over 1,000 high school
interscholastic athletic teams systemwide. This particular solicitation is to assist with the
implementation of a sports medicine and athletic training program in MCPS, as outlined in Section 3,
Scope of Services. With Board of Education approval of the Fiscal Year 2024 budget, MCPS will fund
the salaries and benefits for an athletic trainer in each of the 25 high schools, along with a coordinator
of health and safety for the district.
The following sports are offered for the following three seasons:
Fall
Cheerleading
Cross Country
Field Hockey
Football
Golf
Pompons
Soccer
Winter
Basketball
Cheerleading
Pompons
Swimming & Diving
Indoor Track
Bocce
Wrestling
Spring
Baseball
Gymnastics
Lacrosse
Outdoor Track
Softball
Boys’ Tennis
Girls’ Tennis
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RFP 4976.1
Team Handball
Girls’ Volleyball
3.0 SCOPE OF SERVICES
Boys’ Volleyball
Coed Volleyball
Allied Softball
3.1 General
Contractor Partner shall:
Provide licensure and supervisory physician services for the district’s athletic trainers and Health
& Safety Coordinator
Designate and communicate the contact information for the supervising physician(s). Hours of
availability will be communicated and confirmed, including evening and weekends.
Identify a liaison/contact point to work collaboratively with the MCPS Health & Safety
Coordinator to manage all aspects of the partnership
Deliver responsive, coordinated sports medicine services through the availability of clinics. Care
can be provided at MCPS sites, if appropriate or the contractor’s clinic locations. Responsive
follow-up care is defined as within 72 hours.
Implement clinical protocols which improve the treatment and rehabilitation of injured student-
athletes in coordination with the athletic trainer on staff at the school
Reduce the risk of catastrophic injuries or medical events resulting from interscholastic program
participation, including conducting studies and data analyses
Establish productive, interactive working relationships with coaches, student-athletes and athletic
department staff
Provide the School District Board, Administration and Athletic Department, qualified risk
management consultation
Provide 5 roving athletic trainer positions that will support the high school program and serve as
contact points for middle schools.
Assist with athletic training services, when additional, contracted services are required
Offer physical clinics for student-athletes prior to each athletic season fall, winter, spring
Provide sports medicine education for parents, athletes, coaches, training staff, as planned and
coordinated with the Health & Safety Coordinator for MCPS
Assist with outreach opportunities, with focus on marginalized populations, including the
Hispanic/Latino population in MCPS
The partner organization and supervising physicians reserve the right to direct and/or lead
medical actions during the coverage of events and practices as well as approve any medical
interventions.
The MCPS Health & Safety Coordinator, Chief Medical Officer, and Partner Organization
Contact maintain all supervisory rights with the staff athletic trainer retained by the Montgomery
County Board of Education and as detailed in the Maryland Athletic Trainer Evaluation and
Treatment Protocol Agreements (attached as Addendum A).
The partner organization shall maintain professional liability insurance that covers all services
rendered by medical staff employed by the partner organization.
The partner organization agrees that all student-athletes, parents or guardians reserve the right to
seek care from physicians and other healthcare providers of their choice.
Contract shall be performed in accordance with the terms, specifications and conditions contained
herein.
3.2 Responsibilities
MCPS shall provide certified athletic trainers (ATs) who shall perform functions within their
professional scope of practice, as established by the National Athletic Trainers Association (NATA)
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RFP 4976.1
under the six domains of athletic training (items A F below). Also, ATs shall be responsible for
helping to implement school or MCPS systemwide responsibilities related to the health and safety of
student-athletes (item G below). A Health and Safety Coordinator shall be employed by MCPS and
serve as the supervisor and liaison to the partner organization.
A. Prevention
Attendance at home athletic contests and practices
Education of coaches and student-athletes in health, nutrition, and safety related matters
Assistance in developing team conditioning programs
Assistance in screening student-athletes for participation, including collection and review
of physical evaluations
Assistance in safety inspection of facilities
Assistance in developing emergency action plans
Assistance in implementing system-wide concussion and heat acclimatization plans
Assistance in determining ambient temperatures and heat-related restrictions
Assistance in implementing baseline concussion testing.
B. Clinical Evaluation and Diagnosis
Assessment of emergency conditions or situations
Evaluation of acute and chronic athletic injuries or conditions
Recognition of general medical conditions.
C. Immediate Care
Implementation of standard emergency first aid procedures
Recommendations for follow-up treatment
Coordination/Activation of emergency medical care.
D. Treatment, Rehabilitation, and Reconditioning
Application of appropriate interventions regarding athletic injuries
Recommendations and monitoring of rehabilitation exercises for athletic injuries
Instruction on methods for maintaining overall body conditioning while injured
Education of the injury and direction of care
Supervision of student-athletes’ return to activity
Referral of student-athletes to more specialized care for injury management
Coordination of outside care and treatments.
E. Organization and Administration
Maintenance of athletic training room
Inventory of all athletic training room supplies and resources
Accurate, current documentation of all daily treatments, injuries, and referrals using the
designated MCPS program
Assistance in completing Injury Reports/Emergency Medical Reports
Creation of end-of-season injury summaries using the designated MCPS program
Routine communication between parent or guardian, coach, and therapist or physician.
F. Professional Responsibilities
Maintain a high level of professionalism at all times
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RFP 4976.1
Comply with all local, state, and federal rules, requirements, regulations, and laws related
to athletic training
Report any suspected or known violation of a rule, requirement, or law to proper
authorities.
G. Additional Responsibilities
Conducting CPR/AED certification training for coaches and athletic department personnel
Assistance in presenting the MCPS Health & Safety PowerPoint to student-athletes
Assistance in implementing school system health and safety guidelines and procedures
Attendance at countywide ATC meetings
Assistance in the systemwide wrestling weight certification (two sessions)
Assistance at countywide, MCPS, and regional championship contests and competitions.
Completion of the MCPS Three-step Qualification Training for EpiPen Administration
for Selected School Personnel
Representation on the MCPS Student-Athlete Medical Advisory Committee, as requested
4.0 REQUIREMENTS
4.1 Supplemental / Follow-Up Services
Contractor shall have a relationship with one or multiple medical or training facilities. These facilities
shall have the capacity to provide potential follow-up medical or training services for injured student-
athletes. Parents and student-athletes will not be required to utilize these medical facilities or services,
but they shall be available upon request.
4.2 Certification
All Certified Athletic Trainers (ATs) shall be certified by the National Athletic Trainers’ Association
(NATA) Board of Certification (BOC) and licensed in the State of Maryland. All ATCs practicing in
the State of Maryland shall have to acquire a state issued professional license. This shall involve an
application as well as a signed Evaluate and Treat Protocol by a Medical Director. The partner
organization shall provide licensure for the athletic trainers employed by MCPS.
4.3 Background Checks
Employment is contingent on the results of a criminal background investigation. Any employee or
service provider with a disqualifying background will not be permitted to work or serve in the
Montgomery County Public Schools without any penalty whatsoever to MCPS.
5.0 JURISDICTION
6.1 Immediate Return-to-Play Protocol
The AT shall have the final determination on whether a student-athlete may return to action
immediately following an injury, providing that a different, specific individual has not been delegated
that authority for a particular event.
If one school does not have an AT present but another school does, the attending AT (usually provided
by the host school) shall make the final determination on whether a student-athlete may return to a
contest.

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