04-21 Spinnaker Field House Roof Replacement

Agency: City of Portsmouth
State: New Hampshire
Type of Government: State & Local
NAICS Category:
  • 238160 - Roofing Contractors
Posted Date: Jul 10, 2020
Due Date: Jul 24, 2020
Bid Source: Please Login to View Page
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bid/proposal deadline additional instructions pre-bid meeting addenda bid summary
Bid/Proposal: 04-21 Spinnaker Field House Roof Replacement Deadline : July 24, 2020
2:00 p.m.
Additional Instructions:

Attachment A Technical Bulletin

Attachment B Existing Conditions

Attachment C Roof Plan and Section

Pre-Bid Meeting: July 17, 2020
11:00 a.m.
Addenda: Bid Summary:

Attachment Preview

Spinnaker Recreation Center Roof Replacement
BID #04-21
CONTRACT DOCUMENTS and SPECIFICATIONS
for
Spinnaker Recreation Center Roof Replacement
BID #04-21
Bid Proposal
Karen S. Conard, City Manager
City of Portsmouth, New Hampshire
Prepared by:
City of Portsmouth Department of Public Works
680 Peverly Hill Road
Portsmouth, NH
Spinnaker Recreation Center Roof Replacement
BID #04-21
TABLE OF CONTENTS
INVITATION TO BID
INSTRUCTION TO BIDDERS
AWARD AND EXECUTION OF CONTRACT
PROPOSAL FORM
BID SECURITY BOND
STATEMENT OF BIDDER'S QUALIFICATIONS
CONTRACT AGREEMENT
NOTICE OF INTENT TO AWARD
NOTICE TO PROCEED
CHANGE ORDER
LABOR AND MATERIAL PAYMENT BOND
MAINTENANCE BOND
CONTRACTOR'S AFFIDAVIT
CONTRACTOR'S RELEASE
INSURANCE REQUIREMENTS
GENERAL REQUIREMENTS
CONTROL OF WORK
TEMPORARY FACILITIES
MEASUREMENT AND PAYMENT
SHOP DRAWINGS
TECHNICAL SPECIFICATIONS
CONE ROOF TECHNICAL BULLETIN
FIELDHOUSE ROOF EXISTING CONDITIONS PHOTO
FIELDHOUSE ROOF PLAN
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ATTACHMENT A
ATTACHMENT B
ATTACHMENT C
Spinnaker Recreation Center Roof Replacement
BID #04-21
City of Portsmouth
Bid# 04-21
Spinnaker Recreation Center Roof Replacement
INVITATION TO BID
Sealed bid proposals, plainly marked, Spinnaker Recreation Center Roof Replacement Bid #04-21on
the outside of the mailing envelope as well as the sealed bid envelope, addressed to the Finance/Purchasing
Department, City Hall, 1 Junkins Avenue, Portsmouth, New Hampshire, 03801, will be accepted until July
24th, 2020 at 2:00 p.m. at which time all bids will be publicly opened and read aloud. A mandatory pre-bid
meeting will be held July 17, 2020 at 11:00 a.m., at the Spinnaker Fieldhouse 130 Spinnaker Way in
Portsmouth.
This project consists of removal and replacement of roofing at the Spinnaker Recreation Facility in Portsmouth,
NH. Specifically, the work includes removal and replacement of existing asphalt shingles, cedar shakes, and
all damaged blocking, insulation and sheathing.
Work is intended to begin August 1, 2020 and completion is expected by October 1, 2020. Liquidated
damages shall be assessed at $100.00 per day.
Specifications may be obtained from the City’s web site: https://www.cityofportsmouth.com/finance/purchasing-
bids-and-proposals. Questions may be addressed by calling the Purchasing Coordinator at (603) 610-7227 or by
email purchashing@cityofportsmouth.com
The City of Portsmouth reserves the right to reject any or all bids, to waive technical or legal deficiencies, to
re-bid, and to accept any bid that it may deem to be in the best interest of the City.
Each Bidder shall furnish a bid security in the amount of ten percent (10%) of the bid.
Spinnaker Recreation Center Roof Replacement
BID #04-21
INSTRUCTIONS TO BIDDERS
BIDDING REQUIREMENTS AND CONDITIONS
COVID-19 PANDEMIC SPECIAL ATTENTION
Attendees of any pre-bid meeting, bid opening or other meeting will be required to wear masks and socially
distance themselves while in any municipal building. Bidders are requested to send only a single
representative to any public bid opening.
1. Special Notice to Bidders and Addenda
Appended to these instructions is a complete set of bidding and general contract forms. These forms may be
detached and executed for the submittal of bids. The plans, specifications, and other documents designated in
the proposal form will be considered as part of the proposal, whether attached or not.
The bidders must submit a statement of bidder’s qualifications, if requested, subsequent to bid opening but
prior to award.
Addenda to this bid document, if any, including written answers to questions, will be posted on the City
of Portsmouth website at http://www.cityofportsmouth.com/finance/purchasing.htm under the project
heading. Addenda and updates will NOT be sent directly to firms. Contractors submitting a bid should
check the web site daily for addenda and updates after the release date. Firms should print out, sign and
return addenda with the proposal. Failure to do so may result in disqualification.
2. Interpretation of Quantities in Bid Schedules
The quantities appearing in the bid schedule are approximate only and are prepared for the comparison of bids.
Payment to the contractor will be made only for actual work performed and accepted in accordance with the
contract. Any scheduled item of work to be done and materials to be furnished may be increased, decreased or
omitted as hereinafter provided, and no claim for loss, anticipated profits or costs incurred in anticipation of
work not ultimately performed will be allowed due to such increase or decrease.
3. Examination of Plans, Specifications and Site Work
The bidder is expected to examine carefully the site of the proposed work, the plans, techni specifications,
supplemental specifications, special provisions and contract forms before submitting a proposal. The
submission of a bid shall be considered conclusive evidence that the bidder has made such examination and is
satisfied as to the conditions to be encountered in performing the work and as to the requirements of the
contract. It will be conclusive evidence that the bidder has also investigated and is satisfied with the sources of
supply for all materials.
Plans, surveys, measurements, dimensions, calculations, estimates and statements as to the condition under
which the work is to be performed are believed to be correct, but the contractors must examine for themselves,
as no allowance will be made for any errors or inaccuracies that maybe found therein.
4. Familiarity with Laws
The bidder is assumed to have made himself or herself familiar with all federal and state laws and all local by-
laws, ordinances and regulations which in any manner affect those engaged or employed on the work or affect
the materials or equipment used in the work or affect the conduct of the work, and the bidder, if awarded the
contract, shall be obligated to perform the work in conformity with said laws, by-laws, ordinances and
regulations notwithstanding its ignorance thereof. If the bidder shall discover any provision in the plans or
specifications which is in conflict with any such law, by-law, ordinance or regulation the bidder shall forthwith
report it to the engineer in writing.
Spinnaker Recreation Center Roof Replacement
BID #04-21
5. Preparation of Proposal
a) The bidder shall submit its proposal upon the forms furnished by the Owner. The bidder shall specify a
lump sum price in figures, for each pay item for which a quantity is given and shall also show the products of
the respective prices and quantities written in figures in the column provided for that purpose and the total
amount of the proposal obtained by adding the amount of the several items. All words and figures shall be in
ink or typed. If a unit price or a lump sum bid already entered by the bidder on the proposal form is to be
altered it should be crossed out with ink, the new unit price or lump sum bid entered above or below it and
initialed by the bidder, also with ink.
b) The bidder's proposal must be signed with ink by the individual, by one or more general partners of a
partnership, by one or more members or officers of each firm representing a joint venture; by one or more
officers of a corporation, by one or more members (if member-managed) or managers (if manager-managed) of
a limited liability company, or by an agent of the contractor legally qualified and acceptable to the owner. If
the proposal is made by an individual, his or her name and post office address must be shown, by a partnership
the name and post office address of each general and limited partner must be shown; as a joint venture, the
name and post office address of each venturer must be shown; by a corporation, the name of the corporation
and its business address must be shown, together with the name of the state in which it is incorporated, and the
names, titles and business addresses of the president, secretary and treasurer.
6. Nonconforming Proposals
Proposals will be considered nonconforming and may be rejected in the Owner's sole discretion for any of the
following reasons:
If the proposal is on a form other than that furnished by the Owner, or if the form is altered or any
portion thereof is detached;
If there are unauthorized additions, conditional or altered bids, or irregularities of any kind which
may tend to make the proposal or any portion thereof incomplete, indefinite or ambiguous as to its
meaning; or
If the bidder adds any provisions reserving the right to accept or reject an award, or to enter into a
contract pursuant to an award.
7. Bid Bond/Proposal Guaranty
Each Bidder shall furnish a bid security in the amount of ten percent (10%) of the bid. The Bid Security may be
in the form of a certified check drawn upon a bank within the State of New Hampshire or a bid bond executed
by a surety company authorized to do business in the State of New Hampshire, made payable to the City of
Portsmouth, N.H.
If a bid bond is used by the bidder it shall be:
In a form satisfactory to the Owner;
With a surety company licensed, authorized to do business in, and subject to the jurisdiction of the
courts of the State of New Hampshire; and
Conditioned upon the faithful performance by the principal of the agreements contained in the sub-
bid or the general bid.
In the event any irregularities are contained in the proposal guaranty, the bidder will have four business days
(not counting the day of opening) to correct any irregularities. The corrected guaranty must be received by 4:00
p.m. If irregularities are not corrected to the satisfaction of the Owner, the Owner, in its sole discretion, may
reject the bid.

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