Speech - Language Services via Teletherapy (Click to See Addendum No.1)

Agency: Prince George
State: Maryland
Type of Government: State & Local
Posted Date: Oct 25, 2019
Due Date: Nov 1, 2019
Solicitation No: 014-20
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid: Speech - Language Services via Teletherapy (Click to See Addendum No.1)

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THE BOARD OF EDUCATION OF PRINCE GEORGE’S COUNTY
13300 OLD MARLBORO PIKE, RM 20
UPPER MARLBORO, MD 20772
REQUEST FOR PROPOSAL FOR THE PROVISION OF
SPEECH-LANGUAGE SERVICES VIA TELETHERAPY
RFP 014-20
______________________________________________________________________
ISSUED BY:
Purchasing & Supply Services
Attention: Donna Parks
RFP NUMBER:
RFP 014-20
RELEASE DATE:
PRE-PROPOSAL
MEETING:
October 4, 2019
October 11, 2019, at 2:30 p.m.
PROPOSAL DUE DATE:
DIRECT INQUIRIES TO:
October 29, 2019 @ 2 p.m. Room 20
Donna Parks and Diane Forde
E-mail: Donna.Parks@pgcps.org
E-mail: Diane.Forde@pgcps.org
PROPOSAL DOCUMENTS
The bid documents may be obtained by:
1. Downloading the document from the Board’s website at: www1.pgcps.org or clicking on the
following link: http://www1.pgcps.org/purchasing/bidsnew.aspx
2. Access solicitations on eMaryland Marketplace @ https://ebidmarketplace.com/
3. Contact the Purchasing Department at 301-952-6560.
4. Visiting the Purchasing Department between the hours of 9:00 AM and 4:00 PM, Monday through
Friday, excluding holidays. The Purchasing Department is located at 13300 Old Marlboro Pike,
Room 20, Upper Marlboro, MD 20772-9983.
Respondents are cautioned not to make changes to any of the terms and conditions or
specifications in this solicitation. Doing so may render a Respondent’s proposal unacceptable
and subject to rejection.
Questions and inquires may be addressed as outlined in Part II, Item 4 of this solicitation.
All questions must be directed to the Buyer specified above. Failure to adhere to this
requirement may subject the respondent to immediate disqualification.
RFP 014-20
1
TABLE OF CONTENTS
PART I: SCOPE OF WORK…………………………………………………………………………………………3
1.0 INTRODUCTION..............................................................................................................................3
2.0 BACKGROUND................................................................................................................................3
3.0 SCOPE OF SERVICES....................................................................................................................3
PART II: GENERAL TERMS AND CONDITION…………………………………………………….…………….4
1.0 STATEMENT OF CONFIDENTIALITY ............................................................................................4
2.0 TERM OF AGREEMENT .................................................................................................................4
3.0 PRE-PROPOSAL MEETING............................................................................................................5
4.0 QUESTIONS AND INQUIRIES ........................................................................................................5
5.0 POINT OF CONTACT TECHNICAL CONTACT ...........................................................................5
6.0 CONTRACT OFFICER/THE BOARD SUPERVISION.....................................................................5
7.0 CONTRACT TYPE ...........................................................................................................................5
8.0 PAYMENT TERMS ..........................................................................................................................5
9.0 RFP REVISIONS..............................................................................................................................6
10.0 SUBMISSION DEADLINE................................................................................................................6
11.0 PROPOSAL OPENING ....................................................................................................................6
12.0 DURATION OF OFFER ...................................................................................................................6
13.0 MINORITY & WOMEN BUSINESS ENTERPRISE PROGRAM ......................................................6
14.0 E- COMMERCE ...............................................................................................................................7
15.0 INSURANCE ....................................................................................................................................8
16.0 LIQUIDATED DAMAGES.................................................................................................................8
17.0 CRIMINAL BACKGROUND CHECK/PHOTO IDENTIFICATION BADGE ......................................9
18.0 LEGAL COMPLIANCE…………………………………………………………………………………….11
19.0 BONDING ......................................................................................................................................11
20.0 STATE OF MARYLAND CERTIFICATE OF GOOD STANDING ................................................121
PART III: PROPOSAL FORMAT…………………………………………………………………………………..12
1.0 GENERAL FORMAT THREE (TWO if MBE Waiver) - PART SUBMISSION .............................13
2.0 VOLUME I: TECHNICAL PROPOSAL FORMAT...........................................................................13
3.0 VOLUME II: FINANCIAL PROPOSAL ..........................................................................................16
4.0 VOLUME III: MINORITY BUSINESS ENTERPRISE (MBE) .........................................................16
PART IV: SCOPE OF WORK
PART V: EVALUATION AND SELECTION PROCEDURE…………………………………………………….17
1.0 EVALUATION COMMITTEE ..........................................................................................................26
2.0 EVALUATION PROCESS ..............................................................................................................26
3.0 EVALUATION CRITERIA...............................................................................................................27
PART VI: APPENDICES
APPENDIX A - TERMS & CONDITIONS
APPENDIX B - ADDENDA ACKNOWLEDGEMENT FORM
APPENDIX C - REFERENCES
APPENDIX D - COMPLETED NON-COLLUSION CERTIFCATE (NOTARIZED)
APPENDIX E - COMPLETED DEBARMENT AFFIDAVIT (NOTARIZED)
APPENDIX F - COMPLETED ANTI-BRIBERY AFFIDAVIT
APPENDIX G - CERTIFICATE OF INSURANCE
APPENDIX H - FINANCIAL PROPOSAL FORM
APPENDIX I - MBE FORM
RFP 014-20
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PART I: SCOPE OF WORK
1.0 INTRODUCTION
This Request for Proposal (RFP) is soliciting proposals for the provision of Speech and
Language services via Teletherapy.
2.0 BACKGROUND
The Board Of Education of Prince George’s County (The Board) serves the needs of public
education in Prince George’s County, covering approximately 1,789 square miles, with a
residential population of more than 904,430. It is the second largest public school system in
theSState of Maryland. The Board operates 240 facilities over a ten-mile radius, which
includes Pre-k, elementary, middle, and high schools as well as special education centers and
alternative schools. The Central administration headquarters is located at 14201 School Lane,
Upper Marlboro, Maryland.
The Board currently has approximately 130,000 students, 19,000 employees and an annual
operating budget of $2.1 billion.
3.0 SCOPE OF SERVICES
The BOARD is inviting qualified respondents to submit proposals to provide Speech and
Language Therapy via Teletherapy. The proposal will describe how services will be provided
to eligible students via the teletherapy service delivery model for speech and language therapy.
Eligible students need to obtain appropriate skills necessary to meet challenging academic
content as identified in their Individualized Education Programs (IEP), provide parents with
information and/or strategies for supporting student’s at home and to provide collaboration with
classroom teachers for enhancing the delivery of instruction for identified eligible students
receiving service within Prince Georges County Public Schools (PGCPS).
Additional specifications are contained in Part IV of the Scope of Work. Responses submitted
must meet or exceed all requirements. Proposals that do not meet or exceed all requirements
will be considered non-responsive. All exceptions must be noted.
4.0 NON-EXCLUSIVE
The intent of this contract is to provide the Board with an expedited means of procuring
supplies and/or services at the lowest cost. This contract is for the convenience of the Board
and is considered to be a "Non-Exclusive" use contract. The Board does not guarantee any
usage. The Board will not be held to purchase any particular Brand, in any groups, prices or
discount ranges, but reserves the right to purchase any item/items listed in the price schedule
submitted.
CONTRACTORS IN LEGAL PROCEEDINGS WITH PGCPS
PGCPS recognizes the significant costs and imposition on the time of personnel associated
with legal proceedings. Accordingly, PGCPS has adopted a process stating that:
RFP 014-20
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“One factor, among others, that are to be considered when awarding a contract or purchase
order is the existence of a pending legal dispute whether in court or an alternative dispute
forum with any contractor or vendor which has submitted a bid or proposal. Before including
consideration of the legal dispute as a factor, the Procurement Officer shall seek the advice of
the Office of General Counsel regarding the legal dispute and shall obtain the concurrence of
the CEO or his designee.”
PART II: GENERAL TERMS AND CONDITIONS
1.0 STATEMENT OF CONFIDENTIALITY
It is understood and agreed that all information pertinent to this solicitation may contain trade
secrets, which are confidential and proprietary. The selected vendor agrees not to disclose or
knowingly use any confidential or proprietary information of The Board Of Education of Prince
George’s County and/or third party participant.
Proposal submissions are subject to the Maryland Public Information Act (Education Article,
Maryland Annotated Code, §10-611, et seq.). In accordance with the Act, certain information is
subject to public disclosure. Please be advised that should you deem any portion of your
proposal as confidential or proprietary, it must be conspicuously indicated on those portions so
deemed. However, and in accordance with the Act, you are hereby notified that every portion
may still be subject to disclosure under the Act.
2.0 TERM OF AGREEMENT
The anticipated term of this contract shall be for three (3) years.
The bidder warrants that prices for the proposal under this RFP are not higher than prices
currently extended to any other governmental agency for the same product or service.
Upon satisfactory service and by mutual agreement the BOARD OF EDUCATION OF PRINCE
GEORGE’S COUNTY reserves the right to renew the contract. The term of renewal shall not
exceed two (2) additional one (1) year periods.
A. The Board expects all vendors to provide year over year cost reductions recommendations.
B. Price decreases are acceptable at any time, need not be verifiable, and are required should
the contractor/producer/processor/manufacturer experience a decrease in costs associated
with the execution of the contract.
C. Price adjustments from the contractor/producer/processor/manufacturer for any/all items
may be considered at renewal. The request is subject to approval by the Contracting
Officer. The request must be submitted in writing at least sixty (90) days prior to the
renewal term and shall be accompanied by supporting documentation.
D. Should the awarded vendor, at any time during the life of the contract, sell materials of
similar quality to another customer, or advertise special discounts or sales, at a price below
those quoted within the contract, the lowest discounted prices shall be offered to Prince
George’s County Public Schools.
RFP 014-20
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3.0 PRE-PROPOSAL MEETING
A pre-proposal meeting is scheduled for October 11, 2019, at 2:30 p.m., local time, 13300 Old
Marlboro Pike RM 20, Upper Marlboro, MD 20772.
While attendance at the pre-proposal meeting is not mandatory, the information presented is
informative. All interested Offerors are encouraged to attend in order to be better able to
prepare an acceptable proposal.
4.0 QUESTIONS AND INQUIRIES
No interpretation of the meaning of the specifications or other documents will be made to any
Supplier orally. Questions shall be submitted in writing to: Donna.Parks@pgcps.org and
Diane.Forde@pgcps.org. To be given consideration, the questions must be received NO
LATER THAN 1:00 p.m., EST. Questions that are deemed to be substantive in nature will be
responded to in the form of an addendum and posted on PGCPS website
www1.pgcps.org/Purchasing and www.emarylandmarketplace.com. Please do not submit
question in PDF format.
Questions Due: October 15, 2019
Addendum Posted: October 18, 2019
5.0 POINT OF CONTACT
Donna Parks, Senior Buyer
Purchasing Office
Email: donna.parks@pgcps.org
TECHNICAL CONTACT
Keith Blackson, Coordinating Supervisor
Support Programs, Related Services,
Nonpublic and Child Find
6.0 CONTRACT FACILITATOR/THE BOARD SUPERVISION
The Contractor’s performance will be under the technical direction of the Buyer/Requesting
Department/Project Manager who will be responsible for ensuring contractor’s compliance with
the requirements of this contract to include managing the daily activities of the contract,
providing technical guidance to the contract, and overall project scheduling and coordination.
The contractor shall be accountable to the end users on all matters relating to the scope of
work.
7.0 CONTRACT TYPE
The contract resulting from this solicitation will be a fixed-price contract/requirements contract.
8.0 PAYMENT TERMS
The Contractor shall submit an invoice detailing the services provided and the actual costs
incurred. Payment shall be in accordance with line item price on the Purchase Order and
made within 30 days after the date on the invoice.
The Board reserves the right to reduce or withhold contract payment in the event the
Contractor does not provide the Department with all required deliverables within the timeframe
RFP 014-20
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