Space Planning and Programming & Design Professional Services for Columbus Government Center Complex

Agency: Consolidated Government of Columbus
State: Georgia
Type of Government: State & Local
Posted Date: Aug 16, 2019
Due Date: Sep 13, 2019
Solicitation No: RFQ No. 20-0001
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SOLICITATION NUMBER DESCRIPTION DUE DATE
RFQ No. 20-0001 Space Planning and Programming & Design Professional Services for Columbus Government Center Complex September 13, 2019 (no later than 2:00 PM)
Buyer: Della Lewis, CPPB

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COLUMBUS CONSOLIDATED GOVERNMENT
Georgia’s First Consolidated Government
FINANCE DEPARTMENT
PURCHASING DIVISION
Date: August 16, 2019
100 TENTH STREET, COLUMBUS, GEORGIA 31901
P. O. BOX 1340, COLUMBUS, GEORGIA 31902-1340
706-228-4087, Fax 706-225-3033
www.columbusga.org
REQUEST FOR
QUALIFICATIONS
RFQ No. 20-0001
Vendors are invited to submit sealed qualification statements, subject to
conditions and instructions as specified, for the furnishing of:
SPACE PLANNING AND PROGRAMMING &
DESIGN PROFESSIONAL SERVICES FOR
COLUMBUS GOVERNMENT CENTER COMPLEX
GENERAL SCOPE
Columbus Consolidated Government (“Owner”) is soliciting statements of
qualifications from firms interested in providing space planning and programming
and professional design services for the Columbus Government Center Complex
located in Columbus, Georgia (“Project”).
DUE DATE
This Request for Qualifications (RFQ) seeks to identify potential providers of the
above-mentioned services. Some firms that respond to this RFQ, who are
determined by the Owner to be sufficiently qualified, may be deemed eligible and
may be invited to interview and offer proposals for these services.
SEPTEMBER 13, 2019 – 2:00 PM (EASTERN)
Sealed qualification statements must be received and date/time stamped, on or
before the due date, by the Finance Department/Purchasing Division, 5th Floor –
Government Center Tower, 100 10th Street, Columbus, GA.
ADDENDA
IMPORTANT INFORMATION
NO PROPOSAL
SUBMISSION
The Purchasing Division will post addenda (if any) for this project at
https://www.columbusga.gov/finance/purchasing/docs/opportunities/Bid_Opportunit
ies.htm. It is the vendors’ responsibility to periodically visit the web page for
addenda, before the due date and prior to submitting a proposal.
If you are not interested in this solicitation, complete and return page 3.
Andrea J. McCorvey
Purchasing Division Manager
RFQ No. 20-0001
Space Planning and Programming &
Design Professional Services for Columbus Government Center Complex
Page 1 of 36
IMPORTANT INFORMATION
E-Notification
Effective December 31, 2014, Columbus Consolidated
Government (the City) discontinued mailing postcard
notifications to its registered vendors, and began using the
Georgia Procurement Registry e-notification system.
You must register with the Team Georgia Marketplace to
receive future procurement notifications at
http://doas.ga.gov/state-
purchasing/suppliers/getting-started-as-a-supplier.
If you have any questions or encounter any problems
while registering, please contact the Team Georgia
Marketplace Procurement Helpdesk:
Telephone: 404-657-6000
Fax:
404-657-8444
Email: procurementhelp@doas.ga.gov
RFQ No. 20-0001
Space Planning and Programming &
Design Professional Services for Columbus Government Center Complex
Page 2 of 36
STATEMENT OF "NO QUALIFICATION SUBMISSION"
NOTIFY THE PURCHASING DIVISION IF YOU DO NOT INTEND TO SUBMIT A RESPONSE:
Email: BidOpportunities@ColumbusGA.org or Fax: 706-225-3033
Attn: Della Lewis, Buyer Specialist
Columbus Consolidated Government
Purchasing Division
P. O. Box 1340
Columbus, Georgia 31902-1340
We, the undersigned decline to submit a pre-qualification statement for RFQ No. 20-0001 for SPACE
PLANNING AND PROGRAMMING & DESIGN PROFESSIONAL SERVICES FOR COLUMBUS
GOVERNMENT CENTER COMPLEX, for the following reason(s):
Specifications are too “tight”, i.e. geared towards one brand or manufacturer (explain below)
There is insufficient time to respond.
We do not offer this product and/or service.
We are unable to meet specifications.
We are unable to meet bond requirements.
Specifications are unclear (explain below).
We are unable to meet insurance requirements.
Other (specify below)
Comments:
COMPANY NAME:
REPRESENTATIVE:
DATE:
EMAIL:
TELEPHONE:
RFQ No. 20-0001
Space Planning and Programming &
Design Professional Services for Columbus Government Center Complex
Page 3 of 36
SUBMITTALS WILL BE EVALUATED IN ACCORDANCE WITH THE PROCEDURES
AS OUTLINED BELOW IN SECTIONS 3-110, 3-111 AND 3-112 OF THE
PROCUREMENT ORDINANCE.
ALL STATEMENTS WILL BE KEPT
CONFIDENTIAL.
3-110 Competitive Sealed Proposals (Competitive Sealed Negotiations) For Equipment, Supplies or
Professional Services - $10,000 and Above
(1) Conditions for Use
When the Purchasing Division Manager determines that the use of competitive sealed bidding for any
procurement is either not practicable or not advantageous to the City, a contract may be entered into using
the competitive sealed proposals (negotiation) method. In addition, the competitive sealed proposal
process shall be used for the procurement of professional services.
The competitive sealed proposal process may be used for procurements with an estimated total cost less
than $25,000, if deemed to be in the best interest of the City. If the total cost can be determined, the
authority to approve such solicitations will be as prescribed by Article 3-104, Purchasing Limits. If, due
to the required services, a total cost cannot be determined then the award recommendation will be
approved by Council.
A. Request for Proposals
Proposals shall be solicited through Request for Proposals. The Purchasing Division shall establish
the specifications with the using agency and set the date and time to receive proposals. The request
for proposal shall include a clear and accurate description of the technical requirements for the
service or item to be procured.
B. Public Notice
Adequate public notice of the Request for Proposals shall be given in the same manner as provided
under the section titled "Competitive Sealed Bids.”
C. Receipt of Proposals
Proposals must be received by the deadline date established. No public opening will be held. No
proposals shall be handled so as to permit disclosure of the identity of any offeror or the contents of
any proposal to competing offerors during the process of discussion. A register of proposals shall be
prepared as part of the contract file, and shall contain the name of each offeror, the number of
modifications received (if any), and a description sufficient to identify the item offered. The register
of proposals shall be open for public inspection only after contract award.
D. Evaluation Factors.
The Request for Proposals shall identify all significant evaluation factors (including price or cost) and
their relative importance. Mechanisms shall be established for technical evaluation of the proposals
received, determinations of responsible offerors for the purpose of written or oral discussions, and
selection for contract award.
E. Discussion with Responsible Offerors and Revisions to Proposals
As provided in the Request for Proposals, discussions (negotiations) may be conducted with
responsible offerors who submit proposals determined to be reasonably susceptible of being selected
for award, to assure full understanding of and conformance to the solicitation requirements. All
qualified, responsible offerors shall be given fair and equal treatment with respect to any opportunity
for discussion and revision of proposals, and such revisions may be permitted after submissions and
prior to award for the purpose of obtaining best and final offers. In conducting discussions, there
shall be no disclosure of the identity of competing offerors or any information derived from proposals
submitted by competing offerors. If only one proposal response is received, then the award
recommendation shall be to the single offeror, if the offeror meets all requirements.
RFQ No. 20-0001
Space Planning and Programming &
Design Professional Services for Columbus Government Center Complex
Page 4 of 36
F. Award.
After negotiations, the award recommendation must be presented to Columbus City Council for final
approval. Award will be made to the responsible offeror whose proposal is determined to be the most
advantageous to the City, taking into consideration total cost (if determined) and all other evaluation
factors set forth in the Request for Proposals.
After Council approval, a contract based on the negotiations (if negotiations were necessary) will be
drawn and signed by all necessary parties. If Council does not approve the award, further
negotiations may take place with the recommended offeror or negotiations will begin with the next
most qualified offeror. The contract file shall contain the basis on which the award is made.
After contract award, the contract file will be made public. Offerors will be afforded the opportunity
to make an appointment to review the contract file.
3-111
Architectural/Engineering and Land Surveying Services
(1) Purpose
All architectural/engineering and land surveying services, regardless of the estimated value of the
contract or project, will be procured through the use of competitive sealed proposals.
Except as provided under article 3-114, Only Known Source Procurement or 3-115, Emergency
Procurements, procurements for architectural/engineering or land surveying services will be guided by
the guidelines in above article 3-110, with the following modifications in this section:
A. Request for Proposals: The cost of services shall not be a required element in proposals for
architectural/engineering and land surveying.
B. Selection Process: The members of a Screening and Selection Committee or Evaluation Committee
shall evaluate all proposals received based upon the criteria stated in the Request for Proposals. Each
Committee member shall grade each submitted proposal based upon the evaluation criteria.
C. Negotiation: After proposals have been evaluated, negotiations shall begin with the most qualified
firm. To facilitate negotiations, the respondent may be asked to submit fee proposals or hourly rates
at the request of the Selection/Evaluation Committee. Both parties shall consider the estimated value,
scope, and complexity of the nature of services required. The Purchasing Division Manager, at the
direction of the Selection/Evaluation Committee, will negotiate a contract price with the most
qualified offeror. Should such negotiations fail to reach an agreement, the Purchasing Division
Manager will close those negotiations and open negotiations with the next most qualified offeror.
Should this process not yield an agreement, the Purchasing Division Manager or the members of the
Screening and Selection Committee will select additional offerors in order of their competence and
qualifications. The Purchasing Division Manager shall continue negotiations in accordance with this
section until an agreement is reached with a qualified offeror.
D. Award: After negotiations have resulted in an agreement with the most qualified offeror, the award
recommendation will be presented to Columbus City Council. After Council approval, a contract
based on the negotiated agreement will be drawn and signed by all necessary parties.
If Council does not approve the award, further negotiations may take place with the recommended
offeror or negotiations will begin with the next most qualified offeror.
The contract file shall contain all negotiation results and the basis on which the award is made.
3-112 Request for Qualifications
(1) Purpose
For the procurement of services where the qualifications of the firm, or its principals are central to the
services performed, the initial step may be the issuance of a Request for Qualifications (RFQ). A
Request for Qualifications allows the City to receive qualification statements from interested vendors. Cost
RFQ No. 20-0001
Space Planning and Programming &
Design Professional Services for Columbus Government Center Complex
Page 5 of 36

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