South Secondary Flow Meters

Agency: City of Kalamazoo
State: Michigan
Type of Government: State & Local
NAICS Category:
  • 334513 - Instruments and Related Products Manufacturing for Measuring, Displaying, and Controlling Industrial Process Variables
  • 334514 - Totalizing Fluid Meter and Counting Device Manufacturing
Posted Date: Jan 23, 2020
Due Date: Feb 18, 2020
Solicitation No: 22016.018.0
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Description Bid # Bid Opening Documents
South Secondary Flow Meters 22016.018.0 February 18, 2020 at 4:30 p.m. Bid Documents

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Department of Management Services
Purchasing Division
241 West South Street
Kalamazoo, MI 49007-4796
Phone: 269.337.8020
Fax: 269.337.8500
www.kalamazoocity.org
cokpurchasing@kalamazoocity.org
REQUEST FOR QUOTE
THIS IS NOT AN ORDER
PROJECT: South Secondary Flow Meters
QUOTE REFERENCE NO: 22016-018.0
DEPARTMENT CONTACT: Tom Koporetz, Engineering Supervisor (269) 337-8319
DEPT: Public Services - Wastewater
ISSUE DATE: January 22, 2020
QUOTE RETURN DATE: February 18, 2020 by 4:30 p.m. (end of business day).
SUBMITTAL INSTRUCTIONS: Return by mail, fax or e-mail before date above. Mark envelope
Quotation South Secondary Flow Meters and due date. This quote may be faxed to (269) 337-8500 or
e-mailed to cokpurchasing@kalamazoocity.org.
STATEMENT OF NO QUOTE
If you do not respond to this inquiry within the time set for the quote due date and time noted, it will be
assumed that you can no longer supply this commodity/service, and your name will be removed from
this bid list.
_____
Specifications are unclear (explain below).
_____
We are unable to meet specifications.
_____
Our schedule would not permit us to perform.
_____
We do not offer this product or service.
_____
Remove us from your bidders list for this commodity or service.
REMARKS: ___________________________________________________________________________
SIGNED: _________________________________ NAME: ___________________________________
(Type or Print)
TITLE: __________________________________ DATE: ___________________________________
FIRM NAME: _________________________________________________________________________
(if any)
ADDRESS: _____________________________________________________________________________
(Street address)
(City)
(State)
(Zip)
PHONE: _________________________________ FAX: _____________________________________
EMAIL: ______________________________________________________________________________
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
South Secondary Flow Meters
Page 2
Bid Reference No: 22016-018.0
SUBMITTAL INSTRUCTIONS FOR QUOTES
1. EXAMINATION OF QUOTE DOCUMENT-Before submitting a quote, bidders shall carefully
examine the specifications and shall fully inform themselves as to all existing conditions and
limitations. The bidder shall indicate in the quote the sum to cover the cost of all items included on
the quote form.
2. PREPARATION OF QUOTE-The quote shall be legibly prepared in ink or typed. If a unit price or
extension already entered by the bidder on the quote form is to be altered, it shall be crossed out and
the new unit price or extension entered above or below and initialed by the bidder with ink. The quote
shall be legally signed and the complete address of the bidder given thereon.
3. EXPLANATION TO BIDDERS-Any binding explanation desired by a bidder regarding the meaning
or interpretation of the Quote and attachments must be requested in writing, and with sufficient time
allowed for a reply to reach all prospective bidders before the submission of their quote. Any
information given to prospective bidders concerning the quote will be furnished to all prospective
bidders as an amendment or addendum. Receipt of amendments or addenda by a bidder must be
acknowledged in the quote by attachment, or by letter or fax received before the due date.
4. CASH DISCOUNTS-Discount offered for payment of less than thirty (30) days will not be
considered in evaluating bids for award. Offered discounts of less than thirty (30) days will be taken if
payment is made within the discount period, even though not considered in evaluation of the bid.
5. WITHDRAWAL OF QUOTES-Quotes may be withdrawn by a bidder or authorized representative,
by written request, but only if the withdrawal is made prior to the close of the business day set for
receipt of quotes. Quotes may not be withdrawn for at least sixty (60) days after due date.
6. UNIT PRICES-If there is a discrepancy between unit prices and their extension, unit prices shall
prevail.
7. INFORMAL COMPETITION The City reserves the right to accept or reject any or all quotes and
waive informalities and minor irregularities in the quotes received. The City will consider all quotes
and make the purchasing decision most advantageous to the City and its interests.
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
South Secondary Flow Meters
QUOTE FORM
Page 3
Bid Reference No: 22016-018.0
The Contractor hereby agrees to provide the equipment described in the specifications at the prices set
forth herein. All equipment quoted must meet or exceed the specifications.
If your quotation is not returned and completed on this form it may be rejected.
ITEM DESCRIPTION
QTY UNIT COST TOTAL
1.
24Magnetic Flow Meter (Per Specifications) 3 $ ___________ $ ___________
Manufacturer: _______________________________________________________________
Warranty period _____________________________________________________________
Delivery shall be F.O.B. delivered to the Kalamazoo Water Reclamation Plant, 1415 N. Harrison Street,
Building 24, Kalamazoo, MI 49007. Quote prices shall include all freight, shipping and handling
charges.
Guaranteed delivery shall be within _________ working days after receipt of notification of award.
Contact person for order releases shall be:
Name: _______________________________________ Phone: ________________________________
This contract shall be governed by the laws of the State of Michigan.
Bidder/Contractor has examined and carefully studied the bidding documents and attachments, and
acknowledges receipt of the following addenda:
Addendum No:
_________ __________ __________ __________ __________
Dated:
_________ __________ __________ __________ __________
By my signature below, I certify that the firm bidding on this contract, when making hiring decisions, does not
use a past criminal conviction as a bar to or preclude a person with a criminal conviction from being
considered for employment with the bidding firm unless otherwise precluded by federal or state law. I further
certify that I have read and agree to be bound by the provisions of the City’s Non-Discrimination Clause found
in Appendix A and as updated by City Ordinance 1856.
Signed: ________________________________________ Name: _________________________________
Title: __________________________________________
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
South Secondary Flow Meters
Page 4
Bid Reference No: 22016-018.0
CITY OF KALAMAZOO
LOCAL PREFERENCE POLICY AND CERTIFICATION
The lowest responsive Kalamazoo County bidder whose bid is not low but falls within 2% of the lowest responsive bid is
afforded the opportunity to become the successful bidder if it agrees to reduce its bid to match the lowest responsive bid.
The City of Kalamazoo is the sole determiner whether a bidder is responsible, qualifies as a Kalamazoo County bidder,
and if its bid is responsive to the City’s specifications, terms and conditions.
If the lowest Kalamazoo County bidder chooses not to match the lowest bid, the next lowest responsive Kalamazoo
County bidder whose bid falls within 2% of the lowest bid, is given the opportunity to match the lowest responsive bid.
To qualify as a Kalamazoo County bidder, the bidder must meet both the following criteria:
1. Have a physical presence in Kalamazoo County by maintaining a permanent office, factory or other facility in
Kalamazoo County with employees working in Kalamazoo County.
2. Have paid real or personal property taxes related to said business to the City of Kalamazoo, County of
Kalamazoo or other municipal corporation within Kalamazoo County in the previous tax year, except that a non-
profit entity need not meet this requirement.
This local preference policy applies only to purchases for materials, supplies, capital outlay, and services for
maintenance, repair or operation of City facilities that are over $25,000. If more than 50% of the contract is sub-
contracted to firms located outside of Kalamazoo County that bid does not qualify for the local preference policy outlined
above. The local preference policy will not apply if prohibited by law. The Purchasing Agent has the authority to finally
determine if the bidder qualifies as a Kalamazoo County bidder as set forth herein. The Purchasing Agent may take into
account the permanency of the business in Kalamazoo, and whether the business appears to be claiming to be a
Kalamazoo County business solely or primarily to qualify as a Kalamazoo County business under this Resolution, and
any other material factors.
CERTIFICATION
If you qualify as a Kalamazoo County bidder and wish to be considered for the local preference provisions as provided
above please certify that fact by providing the information requested below and attesting to its accuracy.
Firm Name:
Street Address of Business:
City, State, and Zip Code:
Number of employees working in Kalamazoo County:
Name the city or township to which business real and/or personal property taxes are paid or provide non-profit status:
The above information is accurate:
Signature: ________________________________________ Date: ____________________________
Title: ____________________________________________
Revised April 2008
CITY OF KALAMAZOO REQUEST FOR QUOTATIONS
South Secondary Flow Meters
Page 5
Bid Reference No: 22016-018.0
CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST
As part of the City’s commitment to reducing unacceptable poverty, encouraging rehabilitation,
reducing recidivism and strengthening families in Kalamazoo, the City has updated its Purchasing
Policy to ensure that firms with whom the City does business share in this commitment by utilizing
hiring practices that do not unfairly deny people with arrest and conviction records gainful
employment. (Important: This requirement also extends to any subcontractors the bidder intends to
use to fulfill the contract for goods or services being sought from the City.)
Part I: Proof that the bidder does not inquire about an individual’s past arrest or criminal
history on the bidders employment application form
Attach a copy of the current application for employment being used by the bidder
Part II: Certification that the bidder does not use an individual’s past arrest or criminal
history to unlawfully discriminate against them by checking one or more of the following:
That pursuant to federal or state law bidder is precluded from hiring persons with certain
criminal records from holding particular positions or engaging in certain occupations by
providing a cite to the applicable statute or regulation; if checking this box, provide a citation
to the applicable statute or rule upon which the bidder is relying:___________________
That bidder conducts criminal history background checks only as necessary, and only after
making a conditional offer of employment; that any withdrawal of an offer of employment to
an individual because of a past criminal history is job-related and consistent with business
necessity after the individual has been provided an individualized assessment opportunity to
review and challenge or supplement the history of past criminal conduct being relied upon by
the bidder;
That the use by bidder of criminal history background checks complies with the U.S. Equal
Employment Opportunity Commission’s Enforcement Guidance on the Consideration of
Arrest and Conviction Records in Employment Decisions and that the bidder has not had a
determination rendered against it in past 7 years that it discriminated against a person
through the use of an individual’s arrest or criminal history
I CERTIFY THAT THE ABOVE STATEMENTS ARE TRUE.
______________
Date
_____________________________
Signature
_____________________________
Printed Name
November 2017
_____________________________
Position

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