Solid Waste and Recycling Removal Services
The University Colorado Denver seeks proposals for Solid Waste and Recycling Removal Services for the Anschutz
Medical and the Downtown campuses..
6/16/2020 9:00 AM MDT
7/20/2020 10:00 AM MDT
Request for Proposal
0% 0, Net 30
Facilities Related Supplies, Materials & Services
30 June 2020
6/19/2020 - Amendment #1: Adds an additional requirement to the Mandatory Requirements (see #4 under
All responses must be submitted via CU solicitation portal at www.cu.edu/psc/solicitations by date and time
noted in this solicitation.
SECTION I. PROJECT BACKGROUND, OVERVIEW, AND GOALS
The University of Colorado Denver (“UCD”) is a public, coeducational institution on two campuses in the
greater metropolitan Denver area. The Downtown campus has liberal arts and sciences and professional
programs in seven schools and colleges. The Anschutz Medical Campus (CU Anschutz) in Aurora is home to
six professional schools in the health sciences and extensive research and clinical care facilities. The two
campuses combined enroll more than 18,000 students and offer more than 130 study programs in 13 schools and
CU Anschutz is located on 128 acres. The campus contains over 33 buildings totaling 3.6 million square feet of
office, and academic space. A link to a campus map can be found under the Buyer Attachments Tab.
UCD requires scheduled pickups of trash and recycling from its facilities as listed on the UCD Container
Locations attachment found under the Buyer Attachments Tab. UCD seeks an experienced firm that can
economically provide the service requested in this request for proposal (RFP).
C. GOALS FOR THIS PROJECT:
The goals of this project are for the appropriate and timely collection, and disposal of waste and recycling
generated from CU Anschutz academic and research facilities ( UCD, and select satellite locations) facilities, in
a cost-effective manner and with regard to the environment.
The initial term of the agreement will be one (1) year with the option to renew for four (4) additional one (1)
year periods for a potential agreement term of five (5) years. Exercising the option to renew will be at the sole
discretion of the University but will only be renewed upon mutual agreement between the University and the
All pricing offered herein shall be firm against any increase for one (1) year from the effective date of the
agreement. A request for a price adjustment may be made at the beginning of each renewal term. The request
must be in writing and received by the University of Colorado Procurement Service Center no later than ninety
(90) calendar days prior to the end of the then current contract term. Only one adjustment request per term will
be allowed. The request must include an analysis and justification for the proposed price adjustment. The
University reserves the right to accept, reject or negotiate the adjustment. However, the price adjustment must
not exceed 3% or the Denver/Boulder CPI for the previous calendar year, whichever is the lowest.
This contract will include removal for the entire calendar year, except for Christmas Day, New Year’s Day, July
4, and Thanksgiving Day. There will be times where services can be cut back due to school vacations and
decreases in students on campus. CU Anschutz will communicate these changes and give exact dates for
reduction in services. There will be an expected reduction in costs that match the volume reduction.
Supplier must provide complete trash removal service for pick-up of trash, to assure sanitary conditions
and prompt removal of this trash from the established collection points. Trash must be disposed of in a
local certified landfill that will receive it. Supplier must submit all applicable permits for disposal sites.
Supplier will leave the pick-up area free of any debris, trash, recyclables, compost, etc. Containers are to
be placed back in their designated areas after each pick-up. In the event of excess trash during the
weekdays, if the University contacts the vendor prior to 12:00 p.m. the extra service shall be completed
that day. If the University calls past 12:00 p.m., the service shall be completed the next business day.
Supplier must provide complete single stream removal services for all glass, aluminum (metal cans),
plastics #1-7, cardboard, and all mixed paper to assure sanitary conditions and prompt removal from the
established collection points. Due to the Universities commitment to lowering our carbon footprint.
Supplier will be responsible for all service repairs, parts replacement costs, maintenance of equipment,
caused by damages by their personnel in unloading and handling of the trash/equipment during pick-up.
Supplier is responsible to damages caused by vendor equipment to university property. This includes the
Supplier must accept Autoclaved Solid Waste (gloves, plastic, paper, pipettes, pipette tips, glass). Waste
is generated during biological associated research activities in laboratories. Waste is autoclaved by
Department of EH&S and/or Research personnel on campus in autoclaves that are maintained and
validated for effectiveness of treatment per 6 CCR 1007-2, Part 1. This solid waste is certified as non-
biohazardous as is considered non-regulated. A detailed overview of the Autoclave Program can be
All personnel used by the supplier for the performance of this work shall be properly trained and
qualified for this type of work. The University reserves the right to reject services from any personnel
deemed by the University to be unqualified, disorderly or otherwise unable to perform assigned work.
By submitting a response, you certify that your company meets all of the following mandatory requirements:
1. Drivers of waste transport vehicles will have appropriate Colorado Department of Transportation (and other
state specific) credentials.
2. Evidence of agreements with landfills and current status and evidence of all permits.
3. Ability to provide documentation of Standard Operating Procedures and training for company workers
handling was waste. This includes:
standard operating procedures,
waste segregation and handling,
spills and emergency response, and contingency plan.
4. Supplier must accept Autoclaved Solid Waste (gloves, plastic, paper, pipettes, pipette tips, glass).
5. Contractor will complete background checks on all employees. Contractor will provide UCD with
verification that all employees have passed the background check. Contractor will not hire anyone with the
Any felony (including but not limited to murder, any sexual related offenses)
Assault and battery
Possession of a controlled substance
Delivery of a controlled substance
Interested suppliers unable to meet all mandatory requirements will not be allowed to participate in this
From time to time, the University may need to add and/or remove certain service locations from the contract.
The University will provide the supplier fifteen (15) business days written notice of any such changes. Sites
added to the contract will be priced using the same pricing methodology as used to arrive at prices in the original
All existing structures, utilities, services, roads, trees, walkways, shrubbery, etc. located on University property
shall be protected against damage or interrupted services at all times by the Successful Bidder during the term of
this contract. The Successful Bidder will be held responsible for repairing or replacing any and all property
which is damaged by reason of the Successful Bidder's operation on the property to the satisfaction of the
The services performed under this award will be governed by the University’s Sample Contract, located under
the “Buyer Attachment” section of this solicitation. Bidders must include with their proposal any proposed edits
or exceptions to this contract along with a detailed reason for each requested edit. The University will not accept
any standalone supplemental agreement(s) from the Bidder and will negotiate in good faith with the awarded
supplier on a final contract. The University encourages the Bidder to propose as minimal edits as possible and
may use this as an additional means to assist in determining final award.
SECTION III. PROPOSAL SUBMISSION
All specific response items represent the minimum information to be submitted. Deletions or incomplete
responses in terms of content or aberrations in form may, at the University’s discretion, render the response non-
Late proposals will not be accepted. It is the responsibility of the offeror to ensure that the proposal is submitted
on or before the proposal opening date and time.
SECTION IV. EVALUATION AND AWARD
A. PROPOSAL EVALUATION
All proposals submitted in response to this RFP will be reviewed for responsiveness by the Purchasing Agent
prior to referral to the evaluation committee. A committee will then evaluate all responsive proposals in
accordance with the criteria described below. Total Scores will be tabulated, and the contract will be awarded to
the offeror whose proposal is deemed to be the most advantageous to the University.
If the University requests presentations by short-listed offerors, committee members may revise their initial
scores based upon additional information and clarification received in this phase. Please note that the date for
presentations has not yet been set. If your company is invited to give a presentation to the evaluation team, the
dates may not be flexible.
The University, at its discretion, may utilize a Best and Final Offer (BAFO) stage. If this phase is utilized, the
Purchasing Agent shall submit to the offerors most likely to receive the award, requests for specific clarification
and allow offerors to enhance their pricing. The Purchasing Agent shall coordinate the offerors' responses for
review by the evaluation team. The Purchasing Agent shall be the SOLE point of contact throughout the process
for all offerors. Please note that the date for the BAFO stage has not yet been set. If your company is invited to
participate in this stage, the dates may not be flexible. If the University requests Best and Final Offers by short-
listed offerors, committee members may revise their initial scores based upon additional information and
clarification received in this phase. In lieu of revising scoring, the University reserves the right to evaluate
BAFOs by use of a narrative.
The contract will be awarded to the offeror whose overall offer is deemed to be the most advantageous to the
University as determined by the evaluation team. The PSC purchasing office, after review and approval of the
evaluation team's written recommendation, will notify all offerors via a posting on the electronic solicitation
notification system of the results of the solicitation evaluation. The posting will be an announcement of award.
In preparing responses, offerors should describe in great detail how they propose to meet the specifications as
detailed in the following sections. Specific factors will be applied to proposal information to assist the
University in selecting the most qualified candidate for this contract. Evaluation criteria that will be used are as
follows, listed in no particular order:
1. Background, Qualifications and Experience of Company
2. Degree to which proposed trash, recycling will be perfomred for AMC operations, as listed in this RFP,
• Number of days of service availability
• Safety mechanisms
• Availability of dispatch for pickup requests
• Account Manager Assigned to the Account
3. Documentation / Permits
4. Cost Proposal
A presentation and/or demonstration may be requested by “short-listed” vendors prior to award. However, a
presentation/demonstration may not be required, and therefore, complete information should be submitted with
B. DETERMINATION OF RESPONSIBILITY OF THE OFFEROR
The University of Colorado Procurement Rules state a Purchasing Agent shall make purchases from, and award
Contracts to, Responsible vendors only. The University reserves the right to make its offeror responsibility
determination at any time in this RFP process and may not make a responsibility determination for every
Factors to be considered in determining whether the standard of responsibility has been met include whether an
1. availability of the appropriate financial, material, equipment, facility, and personnel resources and
expertise, or the ability to obtain them necessary to indicate the capability to meet all contractual
2. a satisfactory record of performance;
3. a satisfactory record of integrity;
4. the legal authority to contract with the University; and