Solicitation 2020-003-RFP Terminal Advertising Concession

Agency: Phoenix-Mesa Gateway Airport Authority
State: Arizona
Type of Government: State & Local
Posted Date: Jan 15, 2020
Due Date: Feb 19, 2020
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Solicitation 2020-003-RFP Terminal Advertising Concession 1178KB

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Notice of Request for Proposals (RFP)
SOLICITATION NUMBER:
2020-003-RFP
SERVICE:
Terminal Advertising Concession
PROPOSAL DUE DATE & TIME: February 19, 2010 by 11:00 AM (Arizona time)
MAILING/DELIVERY ADDRESS:
Phoenix-Mesa Gateway Airport Authority
Attn: Marian Whilden, Procurement Coordinator
5835 S. Sossaman Road
Mesa, AZ 85212
The Phoenix-Mesa Gateway Airport Authority (PMGAA) requests proposals from qualified Offerors to provide
Terminal Advertising for the Phoenix-Mesa Gateway Airport (Gateway Airport) in Mesa, Arizona. This solicitation
may be downloaded from our website at www.gatewayairport.com under the Business|Procurements & Notices
section. All submissions and Offeror conduct must comply with applicable PMGAA policies, rules and procedures.
PMGAA may cancel this solicitation at any time for any legally permissible reason.
PMGAA will accept proposals for the specified service until the time and date cited above. Proposals must be
submitted in a sealed envelope with the solicitation number and the Offeror’s name and address clearly indicated on
the envelope. Submittals received on or before the correct time and date will be accepted by a staff member and
submittal receipts provided if requested. Late submittals will not be considered. PMGAA’s Administration Offices
are closed on Fridays and therefore, submittals will not be accepted on Fridays.
Additional instructions for preparing your proposal are provided in this solicitation package. Requests for additional
information or clarification of requirements must be in writing and submitted to:
Contact: Marian Whilden, Procurement Coordinator
Email: mwhilden@gatewayairport.com
A site tour is scheduled for Tuesday, January 28, 2020 at 10:00 a.m. (Arizona time). Attendees are asked to meet in
Ticketing, just inside Door A, no later than 9:50 a.m. The Terminal address is: 6033 S. Sossaman Road, Mesa, AZ
85212. Offerors will be under escort by Airport personnel on this tour and will be subject to search. Please note,
attendance is limited to one person per Offeror – No Exceptions Will be Granted. If planning to attend,
registration is required prior to the tour. Please register by sending an email to: mwhilden@gatewayairport.com by
January 23, 2020. Parking is available in the hourly, daily and economy lots – please check the Airport’s website for
current rates. Attendance is not mandatory, but Offerors are encouraged to attend this tour as it will be the only
opportunity to visit the terminal space with Airport personnel. The tour will include talking points at designated stops
throughout the terminal. A floor plan noting these stops, as well as the talking points, and pictures will be made
available on the Airport’s website after the tour in the form of an Addendum.
Deadline for submitting questions to PMGAA is January 30, 2020 at 1:00 PM (Arizona Time). Responses to questions
received will be issued in an addendum to the Request for Proposals and posted at www.gatewayairport.com under
the Business|Procurements & Notices section of the website. Offerors are responsible for checking the PMGAA
website at www.gatewayairport.com, under the Business|Procurements & Notices section for any addenda that may
be created for this solicitation and including the issued addenda in its submitted proposal.
Direct contact with PMGAA Board of Directors and/or PMGAA representatives or staff other than as specified in
this solicitation, on any subject related to this solicitation is expressly prohibited except with the prior knowledge and
written permission of the procurement coordinator listed above. Unauthorized contact of any PMGAA Board of
Directors, and/or PMGAA staff or representatives may be cause for rejection of proposals.
Issue Date: January 15, 2020
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Request for Proposals
Table of Contents
Section
Notice of Request for Proposals
Table of Contents
Notice of Intent Form
RFP Cover Sheet
Introduction
Section One – Information and Instructions
Section Two – Special Provisions and Specifications
Section Three – Standard Terms and Conditions
Attachment A –
Authorization for Release of Performance Information and Waiver
Attachment B – Offer Agreement
Attachment C – Insurance Requirements & Certificate of Insurability
Attachment D – Offeror’s Identification Statement
Attachment E – ACDBE LLC/Joint Venture Information
Attachment F – Agreement Review Statement
Attachment G – Price Proposal
Attachment H – References
Attachment I – Proposed ACDBE and Small Business Participation
Attachment J – ACDBE Identification Statement
Exhibit 1 – FAA Terminal Area Forecast
Exhibit 2 – Airport Master Plan Terminal Passenger Forecast
Exhibit 3 – Layout
Exhibit 4 – Sample Terminal Advertising Concession Agreement
Solicitation 2020-003-RFP
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Notice of Intent
Solicitation Number 2020-003-RFP – Terminal Advertising Concession
Please fax or email this page upon receipt of solicitation package
Fax: (480) 988-2315
Email: mwhilden@gatewayairport.com
This notice is to be completed by any Offeror who intends to submit a response to the Phoenix-Mesa Gateway
Airport Authority (PMGAA) for the above titled solicitation. The submittal of this form in no way obligates an
Offeror to provide any services or materials to the PMGAA.
Offeror Responsibilities:
Offerors are responsible for checking the PMGAA website at gatewayairport.com, under the
Business|Procurements & Notices section for any addenda that may be created for this solicitation.
Offerors shall submit responses in accordance with requirements stated in the solicitation.
Offerors may not submit responses to a solicitation via email or fax.
For any clarifications, please contact Marian Whilden, Procurement Coordinator, at (480) 988-7646 or e-mail:
mwhilden@gatewayairport.com.
Date: _________________________
Name: ____________________________________ Company: _____________________________________
Telephone: ________________________________ Email: ________________________________________
Yes, I intend to respond to this solicitation
If you are unable to respond on this item, kindly indicate your reason for “No Response” below and fax back.
No, I do not intend to respond to this solicitation for the following reason(s):
___________________________________________________________________________________________
___________________________________________________________________________________________
How did you hear about this solicitation? (Please circle or write in)
Arizona Business Gazette
East Valley Tribune PMGAA Web Site
Direct email
Industry Association: ________________________________ Other: _________________________________
Solicitation 2020-003-RFP
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REQUEST FOR PROPOSALS
SOLICITATION #2020-003-RFP FOR
TERMINAL ADVERTISING CONCESSION
COVER SHEET
Name of Offeror:
EIN#:
DUNS#:
Principal Address:
Primary Point of Contact:
Phone:
Email:
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
______________________________________________
The undersigned hereby affirms that:
He/She is a duly authorized agent of the Offeror
He/She has read and understands all terms, conditions and commitments contained within the RFP.
and any addenda issued and fully understands and accepts these terms by submission of a proposal.
The submission is being offered independently of any other Offeror and did not involve collusion or
other anti-competitive practices.
By: ________________________________________
Signature
________________________________________
Printed Name
___________________________
Date
___________________________
Title
Solicitation 2020-003-RFP
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Introduction
Purpose:
Phoenix-Mesa Gateway Airport Authority is issuing a Request for Proposal to solicit competitive proposals from
Offerors with expertise in creating and managing a lucrative terminal advertising program at commercial airports.
PMGAA is seeking a business relationship that will market, develop, manage, and operate a profitable, modern
terminal advertising concession program while maintaining the integrity of the facility.
Background:
Phoenix-Mesa Gateway Airport (Gateway) is located in Mesa, Arizona, the state’s third largest city. Situated within the
Phoenix, Arizona metropolitan area, Gateway serves as a small hub, commercial and general aviation service reliever
airport to Phoenix Sky Harbor International Airport. Gateway is located in a region experiencing incredible growth as
Maricopa County was designated the fastest growing county in the U.S. by the U.S. Census Bureau (2010 to 2018).
The Charles L. Williams Passenger Terminal is located at 6033 South Sossaman Road, Mesa. The terminal is a single-
level facility with 10 gates, two outdoor courtyards, two Mother’s Rooms, rental car services, dining, and shopping.
Gateway currently has nonstop service from three airlines (Allegiant, Swoop, and WestJet) to more than 45
destinations. Our route map can be viewed at gatewayairport.com/airlinesanddestinations. Scheduled commercial
passenger service began at Gateway in 2006 with service to Las Vegas on Vision Airlines. In 2007, total passengers
were 59,231; 2019 saw 1,774,763 passengers served at Gateway, a 10% year-over-year increase.
According to a survey completed in 2016, the average passenger at Gateway is 57 years old with an income of
$77,100. Ninety-three-percent of passengers flying in and out of Gateway are doing so for leisure purposes such as
vacation or visiting family and friends. Activities participated in include:
Dining: 92%
Shopping 88%
Golf 36%
Outdoor activities: 34%
Casino: 29%
Sporting events: 18%
Performing arts: 28%
Native American arts and culture: 28%
Art galleries: 27%
Nightlife: 27%
Western culture and attractions: 26%
The average visiting passenger’s length-of-stay is seven nights with $1,900 spent over the course of the trip.
Refer to Exhibit 1 for the FAA Terminal Area Forecast and Exhibit 2 for the Airport’s Master Plan Terminal
Passenger Forecast.
Gateway is owned and operated by PMGAA. The PMGAA Board of Directors is represented by the Cities of Apache
Junction, Mesa, and Phoenix; Towns of Gilbert and Queen Creek; and the Gila River Indian Community. The Board
of Directors provides policy direction for the Airport Authority. An Executive Director and professional staff
conduct the day-to-day activities of the Airport Authority.
PMGAA’s mission is to “Strive to be the airport air travelers choose, airlines prefer, and a growing number of
businesses call home. We will provide exceptional customer service while operating Phoenix-Mesa Gateway Airport in
a safe, secure, efficient, and fiscally-responsible manner.”
Solicitation 2020-003-RFP
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