Software Development Lifecycle Consulting

Agency:	State Government of Tennessee
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services
Posted Date:	Aug 27, 2024
Due Date:	Sep 20, 2024
Solicitation No:	RFP 30901-58224
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STATE OF TENNESSEE

DEPARTMENT OF TREASURY

REQUEST FOR PROPOSALS

FOR

SOFTWARE DEVELOPMENT LIFECYCLE CONSULTING

RFP #30901-58224

RFP CONTENTS

SECTIONS:

INTRODUCTION

RFP SCHEDULE OF EVENTS

RESPONSE REQUIREMENTS

GENERAL CONTRACTING INFORMATION & REQUIREMENTS

EVALUATION & CONTRACT AWARD

ATTACHMENTS:

6.1. Response Statement of Certifications & Assurances

6.2. Technical Response & Evaluation Guide

6.3. Cost Proposal & Scoring Guide

6.4. Reference Questionnaire

6.5. Score Summary Matrix

6.6. Pro Forma Contract

RFP # 30901-58224

INTRODUCTION

The State of Tennessee, Department of Treasury, hereinafter referred to as “the State,” issues this

Request for Proposals (RFP) to define minimum contract requirements; solicit responses; detail response

requirements; and, outline the State’s process for evaluating responses and selecting a contractor to

provide the needed goods or services.

Through this RFP, the State seeks to procure necessary goods or services at the most favorable,

competitive prices and to give ALL qualified respondents, including those that are owned by minorities,

women, service-disabled veterans, persons with disabilities and small business enterprises, an

opportunity to do business with the state as contractors, subcontractors or suppliers.

1.1. Statement of Procurement Purpose

The Tennessee Department of Treasury (“Treasury”) is seeking a software development lifecycle

(“SDLC”) consultant team to assist the Enterprise Solutions Treasury staff in the setup of new tools to

allow them to manage the planning, analysis, design, implementation, testing, and maintenance of

software systems more effectively.

As an overview, Treasury is responsible for managing the following programs, which include, but are not

limited to:

• The Tennessee Consolidated Retirement System (its administration and investments), which is a

public pension system for general state employees, local government employees, teachers and

higher education;

• The State’s Deferred Compensation Plans, which include a 401(k), 457(b), 403(b) and Optional

Retirement Program;

• The State’s cash management system through the administration of the State Pooled Investment

Fund and the Local Government Investment Fund;

• The Unclaimed Property Division which reunites unclaimed property with its rightful owner;

• The Division of Claims and Risk Management which evaluates and settles claims filed and

alleging negligence against the State;

• The State’s TNStars® College Savings Program and Achieving a Better Life Experience

Program, which are investment vehicles for a student’s post-secondary education expenses, and

a disabled individual’s living expenses, respectively.

For additional information about Treasury and its programs, please see the Treasury Department’s 2022

Annual Report found here: 2022 Annual Report.pdf (tn.gov)

Treasury’s Enterprise Solutions supports all these programs and the financial, human resource, and other

divisions within the organization that also provide support for these programs. Treasury currently uses

commercially available collaboration tools, and Word/Excel documents on shared network folders to

manage projects, support custom-developed and vendor products, and to collaborate with customers and

project team members. Treasury plans to transition to Atlassian’s Jira and Confluence products in place

of these other tools. Enterprise Solution currently manages a project portfolio with approximately ten (10)

active projects, including in-house developed and vendor solutions. As Treasury transitions from its

existing applications to Git Hub, Jira and Confluence, Treasury is seeking a consultant to create,

document, and train the Staff on a framework for use of these applications for its projects. These three

tools help Treasury to manage projects and support tickets associated with Treasury applications (JIRA),

maintain documentation about Treasury applications (Confluence), and house the source code that

Treasury creates for the applications (GitHub) using another product Visual Studio, which is not changing

nor part of the procurement.

In addition, Enterprise Solutions supports approximately fifty (50) in-house developed applications.

Software management and version control will be transitioned from Git Repositories in Azure DevOps to

GitHub. All three (3) tools are procured via an existing Statewide contract and will have environments set

up in advance of this consulting procurement. Treasury seeks an expert consultant organization to

RFP # 30901-58224

advise Treasury on the optimal way to utilized these tools and ensure that these tools work together

seamlessly.

Please reference RFP Attachment 6.6., Pro Forma Contract sections A.2-A.6 for additional information

regarding the scope of services.

1.2. Scope of Service, Contract Period, & Required Terms and Conditions

The RFP Attachment 6.6., Pro Forma Contract details the State’s requirements:

▪ Scope of Services and Deliverables (Section A);

▪ Contract Period (Section B);

▪ Payment Terms (Section C);

▪ Standard Terms and Conditions (Section D); and,

▪ Special Terms and Conditions (Section E).

The pro forma contract substantially represents the contract document that the successful Respondent

must sign.

1.3. Nondiscrimination

No person shall be excluded from participation in, be denied benefits of, or be otherwise subjected to

discrimination in the performance of a Contract pursuant to this RFP or in the employment practices of the

Contractor on the grounds of handicap or disability, age, race, creed, color, religion, sex, national origin,

or any other classification protected by federal, Tennessee state constitutional, or statutory law. The

Contractor pursuant to this RFP shall, upon request, show proof of such nondiscrimination and shall post

in conspicuous places, available to all employees and applicants, notices of nondiscrimination.

1.4. RFP Communications

1.4.1. The State has assigned the following RFP identification number that must be referenced in all

communications regarding this RFP:

RFP # 30901-58224

1.4.2. Unauthorized contact about this RFP with employees or officials of the State of Tennessee

except as detailed below may result in disqualification from consideration under this

procurement process.

1.4.2.1. Prospective Respondents must direct communications concerning this RFP to the

following person designated as the Solicitation Coordinator:

Dawn Rochelle, Procurement Coordinator

Tennessee Department of Treasury

Telephone Number: (615) 253-8770

Dawn.Rochelle@tn.gov

1.4.2.2. Notwithstanding the foregoing, Prospective Respondents may alternatively contact:

a. staff of the Governor’s Office of Diversity Business Enterprise for assistance

available to minority-owned, woman-owned, service-disabled veteran-owned,

businesses owned by persons with disabilities, and small businesses as well as

general, public information relating to this RFP (visit

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-

/governor-s-office-of-diversity-business-enterprise--godbe--/godbe-general-

contacts.html for contact information); and

RFP # 30901-58224

b. the following individual designated by the State to coordinate compliance with the

nondiscrimination requirements of the State of Tennessee, Title VI of the Civil

Rights Act of 1964, the Americans with Disabilities Act of 1990, and associated

federal regulations:

Jamie Formont, Director of Human Resources

Tennessee Department of Treasury

502 Deaderick Street, Andrew Jackson Building, 13th Floor

Nashville, Tennessee 37243

Telephone Number: (615) 734-2245

Jamie.Formont@tn.gov

1.4.3. Only the State’s official, written responses and communications with Respondents are binding

with regard to this RFP. Oral communications between a State official and one or more

Respondents are unofficial and non-binding.

1.4.4.

Potential Respondents must ensure that the State receives all written questions and comments,

including questions and requests for clarification, no later than the Written Questions &

Comments Deadline detailed in the RFP Section 2, Schedule of Events. Any written questions or

comments must be e-mailed to the Solicitation Coordinator at dawn.rochelle@tn.gov.

1.4.5. Respondents must assume the risk of the method of dispatching any communication or response

to the State. The State assumes no responsibility for delays in the State’s receipt of any

communication or response from Respondents due to technical or other filing delays.

1.4.6. The State will convey all official responses and communications related to this RFP to the

prospective Respondents from whom the State has received a Notice of Intent to Respond (refer

to RFP Section 1.7).

1.4.7.

The State convey official, written responses and communications related to this RFP through

electronic mail to the prospective Respondents from whom the State has received a Notice of

Intent to Respond. The State may also convey such communications by Internet posting. For

internet posting, please refer to the following website:

https://www.tn.gov/generalservices/procurement/central-procurement-office--cpo-/supplier-

information/request-for-proposals--rfp--opportunities1.html.

1.4.8. The State reserves the right to determine, at its sole discretion, the appropriateness and

adequacy of responses to written comments, questions, and requests related to this RFP. The

State’s official, written responses will constitute an amendment of this RFP.

1.4.9.

Any data or factual information provided by the State (in this RFP, an RFP amendment or any

other communication relating to this RFP) is for informational purposes only. The State will make

reasonable efforts to ensure the accuracy of such data or information, however it is the

Respondent’s obligation to independently verify any data or information provided by the State.

The State expressly disclaims the accuracy or adequacy of any information or data that it

provides to prospective Respondents.

1.5. Assistance to Respondents With a Handicap or Disability

Prospective Respondents with a handicap or disability may receive accommodation relating to the

communication of this RFP and participating in the RFP process. Prospective Respondents may contact

the Solicitation Coordinator to request such reasonable accommodation no later than the Disability

Accommodation Request Deadline detailed in the RFP Section 2, Schedule of Events.

1.6. Respondent Required Review & Waiver of Objections

RFP # 30901-58224

1.6.1.

Each prospective Respondent must carefully review this RFP, including but not limited to,

attachments, the RFP Attachment 6.6., Pro Forma Contract, and any amendments, for questions,

comments, defects, objections, or any other matter requiring clarification or correction (collectively

called “questions and comments”).

1.6.2. Any prospective Respondent having questions and comments concerning this RFP must provide

them in writing to the State no later than the Written Questions & Comments Deadline detailed in

the RFP Section 2, Schedule of Events.

1.6.3. Protests based on any objection to the RFP shall be considered waived and invalid if the

objection has not been brought to the attention of the State, in writing, by the Written Questions &

Comments Deadline.

1.7. Notice of Intent to Respond

Before the Notice of Intent to Respond Deadline detailed in the RFP Section 2, Schedule of Events,

prospective Respondents should submit to the Solicitation Coordinator a Notice of Intent to Respond (in

the form of a simple e-mail). Such notice should include the following information:

▪ the business or individual’s name (as appropriate);

▪ a contact person’s name and title; and

▪ the contact person’s mailing address, telephone number, facsimile number, and e-mail address.

A Notice of Intent to Respond creates no obligation and is not a prerequisite for submitting a

response, however, it is necessary to ensure receipt of any RFP amendments or other notices and

communications relating to this RFP.

1.8. Response Deadline

A Respondent must ensure that the State receives a response no later than the Response Deadline time

and date detailed in the RFP Section 2, Schedule of Events. The State will not accept late responses,

and a Respondent’s failure to submit a response before the deadline will result in disqualification of the

response. Respondents should be mindful of any potential delays due technical, or other filing delays

whether foreseeable or unforeseeable.

RFP # 30901-58224

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Document ID & Hyperlink	Event Start - Response Due	Event Name	Last Updated
RFP 30901-58224	08/26/2024 09/20/2024	Software Development Lifecycle Consulting

Software Development Lifecycle Consulting

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