Sod

Agency: State Government of North Carolina
State: North Carolina
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
Posted Date: Jan 10, 2020
Due Date: Jan 23, 2020
Solicitation No: 63-DMP687312
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Bid Number Description Date Issued Bid Opening Date Bid Opening Time Help
63-DMP687312 Sod
Vendor questions due 1/16/2020 by 12:00 pm. County: Wake
1/10/2020 1/23/2020 5:00 PM ET 63-

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0BNORTH CAROLINA STATE UNIVERSITY
Procurement Services Department
Mailing Address (US Postal only): Campus Box
7212, Raleigh, NC 27695-7212
Physical Address: Admin. I, 2721 Sullivan Drive,
Suite 1100, Raleigh, NC 27607
Phone (919) 515-2171 FAX (919) 515-3511
1BREQUEST FOR QUOTATION
(This is not an order)
Date: 1/10/2020
VENDOR NAME & ADDRESS: (Please fill in)
Required Vendor Information:
Name of Company
Authorized Signature/Date
Above Signature Printed/Typed
Quote Number: 63- DMP687312
Quote Due Date: 1/23/2020, 5:00 pm
4BAgent: Dianne Pantelides
(919) 513-4335
E-Mail: dmpantel@ncsu.edu
Requisition Number(s): 687312
Title
Telephone Number/Toll Free Number
Facsimile Number
Department: Grounds Management
Commodity Number: 790
Delivery Required By: See below
FOB: DESTINATION – FREIGHT PREPAID
(Unless otherwise indicated on quote)
E-Mail Address:
Employer Federal ID/Social Security Number
Indicate if other than Large Business
Small
Women-Owned
Minority
Disabled
NOTE: THIS QUOTE IS SUBJECT TO REJECTION IF ALL FIELDS ARE NOT COMPLETED!
TYPE OF ORGANIZATION:
Individual
Partnership
Corporation
Other (define) _____________
ATTACHMENTS AND COMMENTS:
By responding to this quote, vendor acknowledges acceptance of specified Terms and Conditions,
which are also located on the NC State University Procurement Services website at:
https://procurement.ofa.ncsu.edu/supplier-center/#terms
General Terms & Conditions
General Terms & Conditions w/Software
Software Terms & Conditions
Specifications/Drawings
Other______________________
Rental Terms & Conditions
Lease/Purchase Terms & Conditions
Charter Bus Terms & Conditions
Service Terms & Conditions
Third Party Financing
This quote must be uploaded as a PDF to the Bonfire Portal here:
https://ncsu.bonfirehub.com/opportunities/22710
QUOTES NOT SUBMITTED ON THIS FORM ARE SUBJECT TO REJECTION.
QUOTE #:63-DMP687312 VENDOR:
PAGE: 2 of 4
Deadline for Questions is 12 noon 1/16/2020.
All Questions must be submitted in writing, by
Email – dmpantel@ncsu.edu
NO PHONE CALLS ACCEPTED.
The purpose of this bid is to procure pricing for Sod and to create a blanket purchase order, or orders, for sod
to be purchased as needed, during the contract period. Blanket order(s) awards will cover 1-year time period
with the option to renew for four additional 1-year periods. Firm pricing is to be quoted for the first 1 year.
Freight and any other miscellaneous charges must be included in item prices. QUANTITIES TO BE
ORDERED ARE UNKNOWN. NO QUANTITIES OR DOLLAR AMOUNTS ARE GUARANTEED.
This contract will be for a minimum order of 5,000 sq. ft. for any single order. NCSU is authorized to purchase
from best available sources on orders less than this minimum order value. Transportation charges must be
FOB Destination. Vendor agrees: Yes No
Price increase requests for 2nd contract period must be submitted in writing to NCSU Purchasing at least
thirty (30) days prior to the expiration of the current pricing period. Requests will be reviewed, and if approved,
new pricing will be included as part of the contract renewal. If not approved, the contract will not be renewed.
If no valid requests for price increases are received, contract may or may not be renewed at NCSU’s
discretion. Vendor agrees: Yes No
NCSU will place order(s) as needed by fax or phone for delivery within 1-2 business days. Samples may be
required before delivery and NCSU reserves the right to cancel an order or refuse a delivery of product that
does not meet the specifications. Delivery will be to various designated job sites at NC State University,
Raleigh, NC between the hours of 6:00 am and 1:30 pm, Monday - Friday. No Saturday deliveries.
Vendor agrees: Yes No
State preferred method of order placement (phone or fax) and contact number:
__________________ / ____________________
Bidders must have commercial insurance in an amount equal to or exceeding University requirements (see
General Contract Terms and Conditions contained herein) and must provide a current insurance certificate
with this quotation. Certificate is included YesNo
Vendors should quote what they have available. It is not mandatory to quote all items.
IT2B EM # QTY UNIT DESCRIPTION
UNIT
COST
EXTENDED
COST
1
1 Ea. 419 Bermuda, per attached specifications.
Quote Large Roll
feet x
feet
$
$
Quote Standard size Roll
feet x
feet
$
$
Quote square feet x
feet
$
$
Quote pallet price and state sq.ft.
/pallet $
$
2
1 Ea. TifGrand Bermuda, per attached specifications.
Quote Large Roll
feet x
feet
$
$
Quote Standard size Roll
feet x
feet
$
$
Quote square feet x
feet
$
$
Quote pallet price and state sq.ft.
/pallet $
$
QUOTE #:63-DMP687312 VENDOR:
PAGE: 3 of 4
IT3B EM # QTY UNIT DESCRIPTION
3
1 Ea. Fescue, per attached specifications.
Quote Large Roll
feet x
feet
Quote Standard size Roll
feet x
feet
Quote square feet x
feet
Quote pallet price and state sq.ft.
/pallet
4
1 Ea. Emerald Zoysia, per attached specifications.
Quote Large Roll
feet x
feet
Quote Standard size Roll
feet x
feet
Quote square feet x
feet
Quote pallet price and state sq.ft.
/pallet
5
1 Ea. Zenith Zoysia, per attached specifications.
Quote Large Roll
feet x
feet
Quote Standard size Roll
feet x
feet
Quote square feet x
feet
Quote pallet price and state sq.ft.
/pallet
UNIT
COST
$
$
$
$
$
$
$
$
$
$
$
$
EXTENDED
COST
$
$
$
$
$
$
$
$
$
$
$
$
Prices must include shipping and any other miscellaneous charges. No additional charges will be
acknowledged or paid.
NCSU reserves the right to award to multiple vendors.
An ADDENDUM to this RFQ is possible. If required, any subsequent addenda must be submitted prior to the
quote closing. It is the vendor's responsibility to verify that all applicable addenda are submitted prior to the
quote closing date. Addenda are posted at www.ips.state.nc.us.
Notice to Bidders: NC State University Request for Quotes and their awards are not subject to the
North Carolina E-procurement process.
Item(s) offered in response to the Request for Quote contain recycled content Yes
No
Note: If applicable, please indicate recycle content of each item _________________________.
NOTE: NC State University is exempt from sales and/or use taxes on qualifying purchases.
Tax exempt # 400021.
Length and type of warranty: _____________________________________________________
DEPARMENT CERTIFICATION: By signing the execution page, bidder certifies to the best of its knowledge
and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declined
ineligible or voluntary excluded from covered transactions by any Federal or State agency.
QUOTE #:63-DMP687312 VENDOR:
PAGE: 4 of 4
Specifications:
Responses of “Yes” or “No” must be given. If “No,” an explanation must be given.
Failure to respond will be cause for rejection of your quotation.
1. Vendor must provide equipment attachments for large roll installation. YesNo
2. Is Vendor able to provide sod for orders as small as 500 sq. ft., as well as for orders up to 200,000 sq.
ft. YesNo . If No, state smallest and largest sizes: ________________________________
3. Sod must be less than one-day-old at time of delivery. YesNo
4. Vendor must be able to respond to requests for price quotes within 24 hours of request. YesNo
5. Sod will be ordered as needed and must be delivered to designated job sites at NCSU, Raleigh, NC
within 1-2 business days of order. Any necessary equipment attachments must be delivered with the
sod. YesNo
6. NCSU reserves the right to pick up orders. YesNo
7. NCSU reserves the right to refuse any material that does not meet specifications. YesNo
8. Vendors must be prepared to unload rolls or pallets at the job sites. YesNo
9. Vendors are required to supply references and the University reserves the right to use responses to
reference checks in its evaluation of quotations. YesNo
INSTRUCTIONS TO BIDDERS
1. READ, REVIEW AND COMPLY: It shall be the bidder’s responsibility to read this entire document, review all
enclosures and attachments, and comply with all requirements specified herein.
2. NOTICE TO BIDDERS: All bids are subject to the provisions of the Instructions to Bidders, special terms and conditions
specific to this Request for Quotation, the specifications, and the North Carolina State University General Contract Terms
and Conditions.
The University objects to and will not evaluate or consider any additional terms and conditions submitted with a bidder
response. This applies to any language appearing in or attached to the document as part of the bidder’s response. DO NOT
ATTACH ANY ADDITIONAL TERMS AND CONDITIONS.
By execution and delivery of this document, the bidder agrees that any additional terms and conditions, whether submitted
purposely or inadvertently, shall have no force or effect.
3. DEFINITIONS:
BIDDER: Company, firm, corporation, partnership, individual, etc., submitting a response to an Invitation for Bids.
TERM CONTRACT: A contract generally intended to cover all normal requirements for a commodity for a specified
period of time based on estimated quantities only.
STATEWIDE TERM CONTRACT: A Term Contract for all agencies, unless exempted by statute, rule, or special
term and condition specific to this bid.
AGENCY SPECIFIC TERM CONTRACT: A Term Contract for a specific agency.
OPEN MARKET CONTRACT: A contract for the purchase of a commodity not covered by a term contract.
4. EXECUTION: Failure to sign under EXECUTION section will render bid invalid.
5. ORDER OF PRECEDENCE: In cases of conflict between specific provisions in this bid, the order of precedence shall be
(1) special terms and conditions specific to this bid, (2) specifications, (3) North Carolina State University General Contract
Terms and Conditions, and (4) Instructions to Bidders.
6. TIME FOR CONSIDERATION: Unless otherwise indicated on the first page of this document, bidder’s offer shall be
valid for 45 days from the date of bid opening. Preference may be given to bids allowing not less than 45 days for
consideration and acceptance.
7. PROMPT PAYMENT DISCOUNTS: Bidders are urged to compute all discounts into the price offered. If a prompt
payment discount is offered, it will not be considered in the award of the contract except as a factor to aid in resolving cases
of identical prices.
8. SPECIFICATIONS: Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be
considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore.
Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying
that any deviation will be acceptable.
9. INFORMATION AND DESCRIPTIVE LITERATURE: Bidder is to furnish all information requested and in the spaces
provided in this document. Further, if required elsewhere in this bid, each bidder must submit with their bid sketches,
descriptive literature and/or complete specifications covering the products offered. Reference to literature submitted with a
previous bid will not satisfy this provision. Bids which do not comply with these requirements will be subject to rejection.
10. RECYCLING AND SOURCE REDUCTION: It is the policy of this State to encourage and promote the purchase of
products with recycled content to the extent economically practicable, and to purchase items which are reusable, refillable,
repairable, more durable, and less toxic to the extent that the purchase or use is practicable and cost-effective.
We also encourage and promote using minimal packaging and the use of recycled/recyclable products in the packaging of
commodities purchased. However, no sacrifice in quality of packaging will be acceptable. The company remains
responsible for providing packaging that will protect the commodity and contain it for its intended use.
Companies are strongly urged to bring to the attention of purchasers those products or packaging they offer which have
recycled content and that are recyclable.
11. CLARIFICATIONS/INTERPRETATIONS: Any and all questions regarding this document must be addressed to the
purchaser named on the cover sheet of this document. Do not contact the user directly. Any and all revisions to this
document shall be made only by written addendum. The bidder is cautioned that the requirements of this bid can be altered
only by written addendum and that verbal communications from whatever source are of no effect.
12. ACCEPTANCE AND REJECTION: The University reserves the right to reject any and all bids, to waive any
informality in bids and, unless otherwise specified by the bidder, to accept any item in the bid. If either a unit price or
extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.
(Service 10/10)
1

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