Social Services Technology and Infrastructure Strategy Services
| Agency: | University of Kansas |
|---|---|
| State: | Kansas |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Mar 14, 2023 |
| Due Date: | Mar 31, 2023 |
| Solicitation No: | L100149011 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
Bid Information
|
Contact Information
|
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L100149011
Social Services Technology and Infrastructure Strategy
Services
Issue Date: 3/13/2023
Questions Deadline: 3/23/2023 12:00 PM (CT)
Response Deadline: 3/31/2023 02:00 PM (CT)
KU Purchasing Services
Contact Information
Contact: Carla Swoyer
Address: Lawrence, KS
Phone: USA (785) 864-5972
Email: cswoyer@ku.edu
Page 1 of 15 pages
Deadline: 3/31/2023 02:00 PM (CT)
L100149011
Event Information
Number:
L100149011
Title:
Social Services Technology and Infrastructure Strategy Services
Type:
Request for Proposal
Issue Date:
3/13/2023
Question Deadline: 3/23/2023 12:00 PM (CT)
Response Deadline: 3/31/2023 02:00 PM (CT)
Notes:
The Center for Public Partnership Research (CPPR) at the University of Kansas is
seeking one or more unique groups to offer actionable data infrastructure and
technology strategy and support across its range of current software applications
offered to states, communities, and local organizations. Understanding of
infrastructure needs and implementation specific to social service providers is
critical. Experience with state agency interfaces and the type of organizations
CPPR partners with is also essential. CPPR seeks consultants with subject matter
expertise in these areas to expedite project start up.
See the RFP Document in the eBID ATTACHMENTS Tab before you proceed.
We strongly recommend that interested bidders proceed through this RFP using the
Gray Tabs, starting with the one on the far left of the screen moving one at a time to
the far right of the screen. There may be items in these tabs that bidders must take
action on before you will be able to digitally sign and submit your proposal in the last
tab on the far right of the screen. Any Field with a Red * is a required field that must
be answered. The University reserves the right to award multiple contracts for these
services.
Bid Activities
Question Deadline
3/23/2023 12:00:00 PM (CT)
Please review the RFP Document, and submit any questions prior to March 23, 2023 at 12:00 PM Noon, Central Time
to the buyer of record by email for this University of Kansas RFP. Please be sure to include the RFP number in the
subject line. Responses will be issued via addendum.
Proposal Disclosures - Close Date
3/31/2023 2:00:00 PM (CT)
Proposals must be submitted online through the University's ebid Portal only, prior to the scheduled close date & time.
At the time of closing, only the names of those who submitted Proposals shall be made public information. No price
information will be released.
Bid Attachments
RFP L100149011 - CPPR SocialSvs_Technology&InfrastructureStrategy RFP Doc for
bidders.pdf
Download
This RFP Document includes the RFP timeline dates, Scope, Instructions and Terms for bidders to review before
submitting your responses mostly in both the ATTRIBUTES and LINE ITEM Tabs. you will electronically sign and submit
your eBid proposal in the RESPONSE SUBMISSION Tab on the far right of the screen.
Page 2 of 15 pages
Deadline: 3/31/2023 02:00 PM (CT)
L100149011
Requested Attachments
State of Kansas Tax Clearance Certificate
(Attachment required)
Tax Clearance: The University of Kansas strongly supports the State of Kansas Tax Clearance Process. Vendors
submitting bids or proposals which exceed $25,000 shall include a copy of a Tax Clearance Certification with their
submittal. Failure to provide this information may be cause for rejection of vendor's bid or proposal. Tax Clearances
may be obtained at the following website: http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a
comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas Tax
Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining to a
Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent
Report, or other lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must: • Go
to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate • Return to the website the following
working day to see if KDOR will issue the certificate • If issued an official certificate, print it and attach it to your bid
response • If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued Bidders (and
their subcontractors) are expected to submit a current Tax Clearance Certificate with every bid response. You must
submit this certificate with your bid in the ”Response Attachments” TAB.
State of Kansas Tax Clearance & Current W-9
(Attachment required)
Please upload your State of Kansas Tax Clearance Certificate & Current W-9 here. Instructions to obtain the Tax
Clearance Certificate are located in the Attributes Tab. The definition of a Current W-9, means that it is on the most
recent version of the IRS document and it has been signed and dated within the past 12 months.
Please attach a copy of your W-9 that has been signed and dated within the last 12 months. Form
can be downloaded at http://www.irs.gov/pub/irs-pdf/fw9.pdf
(Attachment required)
Please attach a current copy of your W-9 which has been signed and dated within the last 6 months. Form can be
downloaded at http://www.irs.gov/pub/irs-pdf/fw9.pdf
Resumes of Proposed Team Members
Bid Attributes
1 Submitting Your Proposal
Each Bidder must respond to each question in the Attributes Tab and Line Item Tab. You must also attach
documents such as resumes electronically in the Response Attachments Tab of the bid document. You will
electronically sign and submit in the Response Submission Tab.
To be given consideration for award, your proposals MUST be received electronically through the University's eBid
no later than the close date and time posted in the RFP documents.
No hard copies, emailed copies, or faxed copies of bids will be accepted at this time.
If you have any questions, please contact the buyer contact listed in the bid document.
Page 3 of 15 pages
Deadline: 3/31/2023 02:00 PM (CT)
L100149011
2 State of Kansas Tax Clearance Certificate
Tax Clearance: The University of Kansas strongly supports the State of Kansas Tax Clearance Process. Vendors
submitting bids or proposals which exceed $25,000 shall include a copy of a Tax Clearance Certification with their
submittal. Failure to provide this information may be cause for rejection of vendor's bid or proposal. Tax Clearances
may be obtained at the following website: http://www.ksrevenue.org/taxclearance.html A “Tax Clearance” is a
comprehensive tax account review to determine and ensure that the account is compliant with all primary Kansas
Tax Laws administered by the Kansas Department of Revenue (KDOR) Director of Taxation. Information pertaining
to a Tax Clearance is subject to change(s), which may arise as a result of a State Tax Audit, Federal Revenue Agent
Report, or other lawful adjustment(s). INSTRUCTIONS: To obtain a Current Tax Clearance Certificate, you must: •
Go to http://ksrevenue.org/taxclearance.html to request a Tax Clearance Certificate • Return to the website the
following working day to see if KDOR will issue the certificate • If issued an official certificate, print it and attach it to
your bid response • If denied a certificate, engage KDOR in a discussion about why a certificate wasn’t issued
Bidders (and their subcontractors) are expected to submit a current Tax Clearance Certificate with every bid
response. You must submit this certificate with your bid in the ”Response Attachments” TAB.
Copy of Tax Clearance Certificate is attached.
(Required: Check if applicable)
3 W-9
Please attach a copy of your W-9 that has been signed and dated within the last 12 months. Form can be
downloaded at http://www.irs.gov/pub/irs-pdf/fw9.pdf
Copy of W-9 is attached.
(Required: Check if applicable)
4 Method of Payment
The University of Kansas recognizes the importance of expediting payments to our vendors and suppliers. We are
asking all of our vendors and suppliers to enroll in one of the following electronic payment options: Virtual AP Card
or ACH.
Please choose your method of preferred payment by using the drop down box.
Virtual AP Card is a Visa-based payment card in lieu of a check or standard P-Card to pay for certain purchases
when using the University’s on-line procurement system. Supplier would be required to submit an invoice for the
transaction. No additional charges will be allowed for using the Virtual AP Card.
ACH is an electronic payment program in lieu of a check to pay for purchases. Supplier would be required to submit
an invoice for the transaction. No additional charges will be allowed for using the ACH payment program. If you
choose ACH and are chosen for award, you will be provided a direct deposit form to complete and return with a
voided check or letter from your bank with the information required to get you set up in our financial system.
I choose Virtual AP Card
(Required: Check only one)
I choose ACH
Page 4 of 15 pages
Deadline: 3/31/2023 02:00 PM (CT)
L100149011
5 Proposal Content Requirement 1 - General Overview
Please enter a description of your firm that includes a general overview, as well as the number of full time
employees.
(Required: Maximum 4000 characters allowed)
6 Proposed Team Member #1
Please provide name, title, and credentials of your Team Lead / Director for this project in the space provided here.
Bidders should upload a resume of each proposed team member in the RESPONSE ATTACHMENTS TAB.
(Required: Maximum 4000 characters allowed)
7 Director's percentage
Please indicate the percentage of time per project that will allocated to a Director's Role.
%
(Optional)
8 Proposal Team Member #2
Please provide name, title, and credentials of your Team Member #2 for this project in the space provided here.
Indicate their role as one of the following: Director, Assistant Director, Manager, Assistant Manager, Sr Consultant,
Consultant, Analyst, Administrative.
(Optional: Maximum 4000 characters allowed)
9 Team Member #2 Percentage
Please indicate the percentage of time per project that will allocated to the role (Director, Assistant Director,
Manager, Assistant Manager, Sr Consultant, Consultant, Administrative) you have assigned to Team Member #2
%
(Optional)
Page 5 of 15 pages
Deadline: 3/31/2023 02:00 PM (CT)
L100149011
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