Smead End Tab Green Pressboard Classification Folders

Agency: Fulton County
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 339940 - Office Supplies (except Paper) Manufacturing
Posted Date: Apr 1, 2020
Due Date: Apr 13, 2020
Solicitation No: 20FB124587B
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Issue Date 31 Mar 2020
Due Date 13 Apr 2020 @ 2:00pm
Project Title Smead End Tab Green Pressboard Classification Folders
Description LAST DAY FOR QUESTIONS: April 7, 2020 BIDDERS MAY SUBMIT REQUESTS FOR CLARIFICATION OR QUESTIONS REGARDING THIS E-QUOTE TO THE PURCHASING CONTACT PERON LISTED BELOW. ANY REQUEST SHALL ONLY BE SUBMITTED IN WRITING (FAX OR EMAIL). ALL RESPONSES TO WRITTEN REQUEST(S) WILL BE DISTRIBUTED AS ADDENDA TO THIS E-QUOTE AND POSTED ON THE FULTON COUNTY WEBSITE AT bidboard.fultoncountyga.gov. THE COUNTY WILL NOT RESPOND TO REQUESTS RECEIVED AFTER Tuesday, April 7, 2020 AT 2:00 P.M.
Project ID 20FB124587B
Category Goods
Team B
Solicitation Document Smead End Tab Green Pressboard Classification Folders
Addendum 1
Addendum 2
Addendum 3
Addendum 4
Addendum 5
Drawing
Sign In Sheet
Dept Alias Sheriff
Type Quote
Bid Contact Felicia Brooks
Contact Email Felicia.Brooks@Fultoncountyga.gov
Contact Phone 404-612-0351
Tabulation Sheet
Award Recipient(s)
Award Recipient(s)
Award Recipient(s)
Cancellation Letter
Award Date
Last Update 31 Mar 2020
Notes
Status Open

Attachment Preview

Department of Purchasing & Contract Compliance
Felicia Strong-Whitaker, Director
REQUEST FOR E-QUOTE NUMBER: 20FB124587B
PROJECT TITLE: Smead End Tab Green Pressboard Classification Folders
DEPARTMENT: Fulton County Sheriff’s Office
DUE DATE: April 13, 2020
WILL BE RECEIVED UNTIL: 2:00 P.M.
LAST DAY FOR QUESTIONS: April 7, 2020
BIDDERS MAY SUBMIT REQUESTS FOR CLARIFICATION OR QUESTIONS REGARDING THIS E-QUOTE TO THE
PURCHASING CONTACT PERON LISTED BELOW. ANY REQUEST SHALL ONLY BE SUBMITTED IN WRITING (FAX OR
EMAIL). ALL RESPONSES TO WRITTEN REQUEST(S) WILL BE DISTRIBUTED AS ADDENDA TO THIS E-QUOTE AND
POSTED ON THE FULTON COUNTY WEBSITE AT www.fultoncountyga.gov.
THE COUNTY WILL NOT RESPOND TO REQUESTS RECEIVED AFTER Tuesday, April 7, 2020 AT 2:00 P.M.
E-QUOTE
RESPONSES
MUST
BE
SUBMITTED
ONLINE
AT
https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService. BY THE DATE AND TIME INDICATED. You must
be a registered vendor in order to respond to E-QUOTES.
ANY QUESTIONS REGARDING PURCHASING PROCEDURES OR THE SPECIFICATIONS SHOULD BE ADDRESSED
ONLY TO THE PURCHASING CONTACT PERSON LISTED BELOW VIA EMAIL ONLY. NO PHONE CALLS WILL BE
ACCEPTED. BIDDERS MAY NOT HAVE CONTACT WITH COUNTY OFFICERS, ELECTED OFFICIALS OR COUNTY
EMPLOYEES REGARDING THIS BID PRIOR TO AWARD OF PURCHASE ORDER. VIOLATION OF THIS INSTRUCTION
WILL RESULT IN YOUR BID BEING FOUND NON-RESPONSIVE.
CONTACT NAME:
Felicia Brooks
E-MAIL ADDRESS:
Felicia.Brooks@fultoncountyga.gov
PHONE NUMBER:
(404) 612-0351
All information requested on this sheet must be completed. Unless specifications indicate “NO SUBSTITUTE”,
items determined by Fulton County to be “EQUAL OR BETTER” will be given full consideration. All prices
QUOTED must be “FOB DELIVERED” unless otherwise requested, and must be submitted in the format
requested. The County reserves the right to cancel the solicitation and to reject any or all quotes in whole
or in part and is not bound to accept any quote if rejection of that quote is determined to be contrary to
the best interest of the County.
REQUEST FOR QUOTE - COMMODITIES
GENERAL TERMS AND CONDITIONS
The following provisions are hereby made a part of this Request for Quote (“E-QUOTE”). Any contract or purchase order
awarded as the result of this request shall be governed by these General Terms and Conditions. By submission of your
responses to this e-quote, vendor agrees to furnish the product(s) and/or service(s) pursuant to these conditions.
1. GENERAL. These provisions are standard for all County contracts. The County may delete or modify any of these
standard provisions for a particular contract or purchase order by indicating a change in the special instructions or
provisions. Any vendor accepting a purchase order award as the result of this request agrees that the
provisions included within this Request for E-Quote shall prevail over any conflicting provision within any
standard form contract of the vendor.
2. METHOD OF SOURCE SELECTION. This procurement is being conducted in accordance with all applicable
provisions of the Fulton County Code of Ordinances and the specific method of source selection for the services
required in this bid is Code Section 102-373, Competitive Sealed Bidding.
3. SUBMISSION OF RESPONSES. Responses must be submitted for e-quotes on-line via the Vendor Self Service
system at https://vss.fultoncountyga.gov/webapp/VSSPROD/AltSelfService. Response to e-quotes must be
received no later than 2:00 p.m. on the date indicated.
4. AMENDMENTS TO THE REQUEST FOR E-QUOTE. Any amendment to pricing is valid only if in writing and
issued by the County.
5. ADDENDUM. Revision to the Request for E-Quote issued by the County prior to the receipt of bids.
6. NON-COLLUSION. Bidder certifies that this bid is made without prior understanding, agreement or connection
with any other corporation, firm or person submitting a bid for the same work, labor or service to be done or the
supplies, materials or equipment to be furnished and is in all respects fair and without collusion or fraud. Bidder
further understands collusive bidding is a violation of state and federal law and can result in fines, prison sentences
and civil damage awards. Bidder agrees to abide by all conditions of this bid and certifies that person signing is
authorized to sign this bid or proposal for the bidder.
7. CONFLICT OF INTEREST. Vendor states that no County officer or employee, nor any business entity in which
they have an interest: a) Has an interest in the contract awarded; b) Has been employed or retained to solicit or
aid in the procuring of the resulting contract; c) Will be employed in the performance of such contract without
immediate disclosure of such fact to the County.
8. BASIS OF AWARD. The County shall award to the overall lowest responsive and responsible bidder complying
with the provisions of the E-Quote.
The following criteria may be considered by the County in selecting the most advantageous quote: a) Ability to
perform the service required within the specified time; b) Conformance to specification; c) The quality of
performance in previous contracts; d) Financial ability to perform the contract; e) Item pricing; f) vendor references.
The County reserves the right to cancel the solicitation and to reject any or all quotes in whole or in part and is not
bound to accept any quote if rejection of that quote is determined to be contrary to the best interest of the County.
9. SAMPLES. Samples of items when required, must be furnished free of expense to the County and upon request,
be returned to the Vendor at the Vendor’s expense. Samples of selected items may be retained for comparison
purposes.
10. NEW. All items bid must be new. Used, rebuilt and refurbished items will not be considered unless specifically
authorized by Fulton County in the written specifications.
11. BRAND NAME SPECIFICATIONS AND APPROVED EQUIVALENTS. Unless otherwise specified,
manufacturer’s names, trade names, brand names, information and/or catalog numbers listed in the specifications
are intended only to identify the quality and characteristics desired. They are not intended to limit competition. The
Vendor may offer any equivalent product which meets or exceeds the specifications. If quotations are based on
equivalent products, the quote must: a) Indicate the alternate manufacturer’s name and catalog number; b) Include
complete descriptive literature and/or specifications; c) Include proof that the proposed equivalent will meet the
specifications. The County reserves the right to be the sole judge of what is equal and acceptable to meet its
needs in all respects. If Bidder fails to name a substitute, goods identical to the published standard must be
furnished.
12. INDEMNIFICATION. Contractor/Vendor hereby agrees to release, indemnify, defend and hold harmless the
County, it’s Commissioners, officers, employees, subcontractors, successors, assigns and agents from and against
any and all losses (including death), claims, damages, liabilities, costs and expenses (including but not limited to all
actions, proceedings, or investigations in respect thereof and any outcome of any such action, proceeding, or
investigation), caused by, relating to, based upon or arising out of any act or omission by contractor, it’s directors,
officers, employees, subcontractors, successors, assigns or agents, or otherwise in connection with it’s
acceptance, of the performance, or nonperformance, of it’s obligations under this agreements.
13. TAXES. Fulton County is exempt from the State of Georgia sales tax and exemption certificate will be furnished
upon request.
14. DELIVERY. All prices must be FOB Destination, unloaded inside and assembled unless otherwise indicated.
15. RIGHTS AND REMEDIES OF COUNTY FOR DEFAULT. If any item furnished by the Vendor fails to conform to
specifications, or to the sample submitted by the Vendor, the County may reject it. Upon rejection, the Vendor
must promptly reclaim and remove such item without expense to the County, and shall immediately replace all
such rejected items with others conforming to such specification and samples. If the Vendor fails to do so, the
County has the right to purchase in the open market a corresponding quantity of any such items and to deduct from
any monies due the Vendor the difference between the prices named in the purchase order and the actual cost to
the County. If the Vendor fails to make prompt delivery of any item, the County has the right to purchase such item
in the open market and to deduct from any monies due the Vendor the difference between the prices named in the
purchase order and the actual replacement cost to the County. The rights and remedies of the County identified
above are in addition to any other rights and remedies provided by law or under the purchase order.
16. INVOICES AND PAYMENT TERMS. All invoices must include the purchase order number or master agreement
number. Failure to comply may result in delayed payments. The County payment terms are Net 30 days unless a
cash discount is allowed for payment within not less than twenty (20) days. The payment term shall begin on the
date the merchandise is inspected, delivered and accepted by the County and the correct invoice is received by
Accounts Payable.
Submittal of Invoices: Invoices shall be submitted as follows:
Via Mail:
Fulton County Government
141 Pryor Street, SW
Suite 7001
Atlanta, Georgia 30303
Attn: Finance Department Accounts Payable
OR
Via Email:
Email: Accounts.Payable@fultoncountyga.gov
At minimum, original invoices must reference all of the following information:
1) Vendor Information
a. Vendor Name
b. Vendor Address
c. Vendor Code
d. Vendor Contact Information
e. Remittance Address
2) Invoice Details
a. Invoice Date
b. Invoice Number (uniquely numbered, no duplicates)
c. Purchase Order Reference Number
d. Date(s) of Services Performed
e. Itemization of Services Provided/Commodity Units
3) Fulton County Department Information (needed for invoice approval)
a. Department Name
b. Department Representative Name
17. LEGAL REQUIREMENTS. Federal, State, County and local ordinances, rules and regulations, and policies shall
govern development, submittal and evaluation of quote and disputes about quotes. Lack of knowledge by any
Vendor about applicable law is not a defense.
18. ASSIGNMENT. Any purchase order awarded shall not be assignable by the Vendor without the express written
approval of the County, and shall not become an asset in any bankruptcy, receivership or guardianship
proceedings.
19. REJECTION OF BID. Bids may be considered irregular and may be rejected if they show omissions, alternations
of form, additions not called for, conditions, limitations, unauthorized alternate bids or other irregularities of any
kind. The County reserves the right to waive minor technicalities or irregularities of bid.
20. DISQUALIFICATION OF BIDDER. The submission of more than one (1) bid to the County as the primary Bidder for
the same work by an individual firm, partnership or corporation under the same or different names may be grounds for
disqualification of a Bidder and the rejection of the bid.
21. TERMINATION. In the event any of the provisions of the purchase order are violated, the County may serve
written notice of its intention to terminate the purchase order. Such notice will state the reason(s) for such
intention, and unless within ten (10) days after serving notice upon the contractor, such violation has ceased and
satisfactory arrangements for correction made, the purchase order shall, upon expiration of ten (10) days, be
terminated. Further, the County reserves the right to terminate for its convenience any purchase order in whole or
in part upon giving thirty (30) days prior written notice to the other party.
22. DEBARMENT. If a Bidder is presently debarred, suspended, proposed for debarment, declared ineligible, or
otherwise excluded from doing business with any government agency which prohibits your firm from participating in
any procurement, the Bidder must provide the County with that information as part of its response to this
solicitation. Failure to fully and truthfully provide the information required, may result in the disqualification of your
bid from consideration or termination of the purchase order, once awarded.
23. RIGHT TO PROTEST. Any actual bidder or offeror that has submitted a bid/proposal for a particular procurement
and is aggrieved in connection with the solicitation or award of the contract shall protest in writing to the purchasing
agent after the date that the specific bid or proposal is submitted. No protest will be accepted or considered prior to
the date the specific bid or proposal is submitted; it will be considered untimely. All protests shall set forth in full
detail the factual and legal basis for the protest and specific relief sought by the protestor. Protests arising from
factual or legal basis that the protestor knew or should have known prior to the submission of the bid/proposal must
be submitted within three business days of the submission of the bid/proposal. Protests arising from factual or legal
basis that the protestor knew or should have known subsequent to the date the bid/proposal was submitted must
be submitted within ten business days after the protestor knew or should have known of such bases, but in no
event shall any protest be submitted more than ten business days after the award of the contract. Untimely protests
will not be considered by the purchasing agent and will be simply denied as untimely. Decisions on timeliness by
the purchasing agent are not appealable. An oral protest or a protest to an official, employee, User Department, or
other person apart from the Director of Purchasing & Contract Compliance does not comply.
24. BINDING AUTHORITY. The individual submitting this E-QUOTE must have binding authority to submit contracts
on behalf of the responding company. By submitting a response, vendor agrees that their quote is an offer to sell.
All bidders shall comply with all Fulton County purchasing laws, policies, and procedures, as well as relevant state
and federal laws, including compliance with EEOC hiring guidelines and requirements under the Americans with
Disabilities Act.
25. INTERGOVERNMENTAL COOPERATIVE PROCUREMENT STATEMENT. The County through the Department
of Purchasing & Contract Compliance grants to any public serving governmental agency, authorization to purchase
equivalent services or products described herein with this solicitation at the same submitted unit bid price, terms
and conditions, but only with the consent of the Contractor/Consultant/ Service Provider. Public agencies shall
have the ability to purchase the awarded goods and services from the awarded Contractor(s)/Consultant(s)/Service
Provider(s) under the terms and conditions of the resultant contract. Any purchases shall be between the
Contractor/Consultant/Service Provider and the participating public agency and shall not impact the
Contractor’s/Consultant’s/Service Provider’s obligation to the County. Any estimated purchase volumes listed
herein do not include other public agencies and the County makes no guarantee as to their participation.
REQUEST FOR E-QUOTE SPECIFICATIONS
Smead End Tab Green Pressboard Classification Folders
Fulton County Sheriff’s Office
1. DESCRIPTION
The Fulton County Department of Purchasing & Contract Compliance is soliciting e-
quotes from qualified vendors to provide Smead End Tab Green Pressboard
Classification Folders for the Fulton County Sheriff’s Office.
2. CONTACT PERSON
Please contact Felicia Brooks by e-mail Felicia.Brooks@fultoncountyga.gov or Fax (404)
612-0351 only, with any procedural or technical questions. All questions should be
submitted in writing to the Purchasing contact person via email only. No phone calls will
be accepted. Any responses made by the County will be provided in writing to all
Bidders by addendum. No verbal responses shall be authoritative.
3. TERM OF AGREEMENT
This is a 12 month agreement from issuance of purchase order to be provided on an as needed
basis.
4. PRODUCT/SERVICE SPECIFICATIONS
The successful vendor shall provide Smead End Tab Green Pressboard Classification
Folders per the specifications listed below:
10 Per box Green 25 pt. pressboard covers with three dividers
Eight 2" fasteners allow you to subdivide papers within the folder
Expands up to 3", providing plenty of space to hold all of your important
letter-size documents
SafeSHIELD fastener protects papers and fingers while also reducing
fastener crinkling
Dimensions
Length in Inches: 12.6875
Width in Inchers: 10.375
Depth in Inches: 3.3125
Folder Expansion: 3”

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