Site Preparation Phase 1 - UCMF: PacWave

Agency: Oregon State University
State: Oregon
Type of Government: State & Local
NAICS Category:
  • 237990 - Other Heavy and Civil Engineering Construction
  • 238910 - Site Preparation Contractors
Posted Date: Apr 8, 2020
Due Date: May 1, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
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Description
OSU is seeking bids from qualified, experienced contractors to provide the site preparation work necessary for the future construction of the Utility Connection and Monitoring Facility (“UCMF” or “Facility”) for the PacWave project. The Facility is to be comprised of (3) three buildings, and the associated site improvements of a 4.44 acre unimproved parcel of OSU-owned property where the Facility will be located. The work site is located on the Oregon Coast, south of Newport, Oregon.

OSU has partnered with the US Department of Energy (“DOE”) and other stakeholders to build a wave energy test facility located off Newport, Oregon, called PacWave. PacWave will be the Nation’s first grid-connected, pre-permitted wave energy test facility. PacWave is funded and supported by DOE, the State of Oregon and various other public and private entities.
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INVITATION TO BID (ITB) #2020-003099
Utility Connection and Monitoring Facility Site Preparation
Phase 1: PacWave
ISSUE DATE: April 8, 2020
MANDATORY PRE-BID CONFERENCE: 04/17/2020 at
11:00 AM Pacific Time (PT) at Driftwood Beach State
Recreation Site.
BID DUE DATE/TIME: 05/01/2020 at 3:00 PM PT
via electronic bid submission only to
bids@oregonstate.edu
CONTRACT ADMINISTRATOR:
Ben Baggett, PacWave Contract Officer
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: 541-737-2526
Email: ConstructionContracts@oregonstate.edu
AWARD DECISION APPEALS:
Hanna Emerson, Construction Contracts Manager
Construction Contracts Administration
Oregon State University
644 SW 13th St.
Corvallis, OR 97333
Phone: (541) 737-7694
Email: hanna.emerson@oregonstate.edu
It is the Bidder’s responsibility to continue to monitor the OSU Business and Bid Opportunities website
for Addenda. Failure to acknowledge any Addenda on the Bid Form may cause your Bid to be considered
non-responsive.
OSU standards and policies govern this solicitation (Procurement Thresholds and Methods, Procurement
Solicitations and Contracts) unless otherwise referenced or stated.
1.0
INTRODUCTION
1.1
Background.
Founded in 1868, Oregon State University (“OSU”) is a comprehensive, research-extensive,
public university located in Corvallis, Oregon. OSU is one of only two American universities to
hold the Land Grant, Sea Grant, Space Grant and Sun Grant designations. OSU is also the only
Oregon institution to have earned both Carnegie Foundation classifications for Highest
Research Activity and Community Engagement, a recognition of the depth and quality of its
graduate education and research programs.
Through its centers, institutes, Extension offices and Experiment Stations, Oregon State has a
presence in all of Oregon's 36 counties, including its main campus in Corvallis, the Hatfield
Marine Sciences Center in Newport and OSU-Cascades Campus in Bend. Oregon State offers
undergraduate, master’s and doctoral degrees through 11 academic colleges, the Honors
College, Graduate School and online Ecampus, enrolling more than 31,000 students from every
county in Oregon, every state in the country and more than 110 nations.
OSU has partnered with the US Department of Energy (“DOE”) and other stakeholders to build
a wave energy test facility located off Newport, Oregon, called PacWave South (“PacWave” or
“Project”). PacWave will be the Nation’s first grid-connected, pre-permitted wave energy test
facility. PacWave is funded and supported by DOE, the State of Oregon and various other public
and private entities.
PacWave will be located in the Pacific Ocean, approximately 6 nautical miles off the coast south
of Newport, on the outer continental shelf and will occupy an area of approximately two
square nautical miles. PacWave will feature four pre-permitted offshore test berths in 260 feet
of water, each featuring an individual power cable for transmission of up to 5 megawatts of
electric power from the test berth to a shore-based Utility Connection and Monitoring Facility
(“UCMF”). At full capacity, PacWave will have the potential to generate up to 20 MW of power
and support up to 20 commercial-scale wave energy converters with resultant power
transferred to the Central Lincoln People’s Utility District (“CLPUD”) electrical distribution
system.
OSU is an Affirmative Action and Equal Employment Opportunity employer.
1.2
Location.
Location of the work site is an OSU-owned property on NW Wenger Lane on the east side of
Highway 101, located near Seal Rock, Lincoln County, approximately 10 miles south of
Newport, Oregon.
1.3
Summary of Work.
The Work Contract consists of the site prep work necessary for the future construction of the
2020-003099 ITB UCMF Site Preparation Phase 1: PacWave
Page 2 of 11
Utility Connection and Monitoring Facility (“UCMF” or “Facility”), a Facility comprised of (3)
three buildings, and the associated site improvements of a 4.44 acre unimproved parcel of
OSU-owned property where the UCMF will be located. Project site is located on the Oregon
Coast, south of Newport, Oregon.
Site preparation work includes clearing, earthwork, grading, and typical site preparation for
building construction, paving, storm drainage, waterline improvements, and sidewalks. The
existing private gravel drive, Wenger Lane, which extends thru the site to adjacent properties
will be regraded, widened and partially paved including a replacement waterline. Refer to
complete Scope of Work below.
Summary of Work:
1. Site clearing, tree removal, within boundaries of project limits within site. Site and pole
barn building demo including slab, secure hazardous report prior per Lincoln County.
2. Erosion Control measures work: pre-grading, silt fencing, inlet protection, vegetation
protection, etc.
3. Grading excavation and fill work complete entire site, including export.
4. Wenger Lane improvements grading, subgrade base rock, all underground utilities,
waterline, hydrants, storm drain culverts, drainage swales, complete including CLPUD conduit
and vaults, all work except paving at east end of Wenger Lane as described in item 6 below.
5. Contractor to coordinate with the electric utility Central Lincoln Public Utility District
(“CLPUD”) to set transformer and provide temporary power.
6. HWY 101 driveway access improvements, except paving. Pave from HWY 101 to existing
metal building location, Station 3+47 (refer to Sheet C2.1). Provide additional rock transition
at edge of termination of paving on Wenger Lane, to be removed upon next phase for
paving).
7. Bioswale and detention ponds, including storm flow control complete.
8. Grading, as mentioned above, for all building pads and drive areas, with 8 inches of
baserock at paved areas (no paving this phase), 8 inches at building pads.
9. All Riprap slope protection, except at future rain drain outfalls at Switchgear Building.
10. Erosion control at exposed earth grades (seed and straw).
11. Site work excluded; vaults inside site (north side of Power Conditioning Building), storm
drain inside site (rain drains, trench drains, trench drain piping, and “Substation Gravel”), on-
site septic system, and fencing.
12. As-built drawings furnished by contractor upon completion. Refer to Division 1.
PERMITS Secured by Owner:
1. Lincoln County Planning Department Site Prep.
2. ODOT Driveway Improvement and ROW use permits submitted in November,
December 2019.
3. DEQ 1200c permit.
4. DEQ 401 Water Quality permit.
2020-003099 ITB UCMF Site Preparation Phase 1: PacWave
Page 3 of 11
2.0
SCHEDULE
Solicitation Issue Date
Mandatory Pre-Bid Meeting/Site Visit
Question Deadline
Solicitation Revision Request Deadline
Final Addendum Deadline (if necessary)
Bid Due Date/Time
04/08/2020
04/17/2020/11:00 AM PT
04/21/2020/3:00 PM PT
04/21/2020
04/28/2020
05/01/2020/3:00 PM PT
The following dates are tentative and subject to change without notice:
Notice of Intent to Award
05/07/2020
Estimated Contract Execution
05/21/2020
Estimated Notice to Proceed
07/15/2020
Estimated Substantial Completion
09/30/2020
Estimated Final Completion
10/15/2020
By May 2020, OSU anticipates a formal determination from the U.S. Department of Energy (“DOE”) the
primary funding Agency for this Work, to proceed to Budget Period 2 ‘Construction Phase’ (“BP-2”) of
the PacWave Project. Any Notice to Proceed for work under this ITB is contingent on OSU receiving the
formal determination from DOE to proceed with that BP-2 Construction Phase. In the event, DOE’s
determination is to not proceed to BP-2, OSU reserves the right to cancel this solicitation or any
resultant contract awarded under this solicitation.
Additionally, a license from the Federal Energy Regulatory Commission (“FERC”) is required before OSU
can issue the Notice to Proceed to the contractor for Work to begin. As a result, any Bidder awarded the
contract for the Work, should expect a delay between the date of the executed contract and the date of
the Notice to Proceed. OSU anticipates the FERC license approval to occur by July, 2020. In the event of
a failure of OSU to obtain FERC licensing, OSU reserves the right to terminate the resultant Contract with
the awarded Contractor.
3.0
QUESTIONS, SOLICITATION REVISION REQUESTS, CHANGE OR MODIFICATION
3.1
Questions
3.1.1 If a Bidder is unclear about any information contained in this
document or its exhibits (Project, scope, agreement terms, etc.), they may submit those
questions for formal clarification to the Contract Administrator at any time prior to the
Question Deadline listed in Section 2.0 of this ITB.
3.1.2 All questions and contacts with Owner regarding any information in this
ITB must be addressed either in writing or email to the Contract Administrator, unless
otherwise stated in this ITB document at the address or email listed in this document no later
than the Question Deadline listed in Section 2.0 of this ITB.
3.1.3 Any clarification provided by the Owner for this ITB or the documents
included as exhibits to this ITB shall be made by a duly issued Addendum. The Owner will not
2020-003099 ITB UCMF Site Preparation Phase 1: PacWave
Page 4 of 11
be responsible for any other explanation or interpretation of this ITB or the documents
included as exhibits to this ITB nor for any other approval of a particular manufacturer's
process or item.
3.2
Solicitation Revision Requests
3.2.1 Bidders may submit a written request for change of particular
solicitation provisions and/or contract terms and conditions to Hanna Emerson, Construction
Contracts Manager at the address or email listed in this document. Such requests for change
shall be received no later than the Solicitation Revision Deadline listed above.
3.2.2 Such requests for change shall include the reasons for the request and
any proposed changes to the solicitation provisions, specifications and/or contract terms and
conditions.
3.2.3 Requests for contract terms and conditions revisions may not be
considered if request(s) are not received by the Solicitation Revision Deadline.
3.3
Change or Modification
3.3.1 Any change or modification to the specifications or particular
solicitation provisions will be in the form of an addendum to the ITB and will be made available
to all firms. It is the responsibility of each firm to visit the website and download any addenda
to this ITB. No information received in any manner different than as described herein shall
serve to change the ITB in any way, regardless of the source of the information.
4.0
PUBLIC RECORD
Owner will retain this ITB and one copy of each bid received, together with copies of all documents
pertaining to the award of a contract. These documents will be made a part of a file or record, which shall
be open to public inspection after Owner has announced its intent to award a contract. If a bid contains
any information that is considered a trade secret under ORS 192.345(2), you must mark each trade secret
with the following legend: “This data constitutes a trade secret under ORS 192.345(2), and shall not be
disclosed except in accordance with the Oregon Public Records Law, ORS Chapter 192.”
The Oregon Public Records Law exempts from disclosure only bona fide trade secrets, and the exemption
from disclosure applies only “unless the public interest requires disclosure in the particular instance.”
Therefore, non-disclosure of documents or any portion of a document submitted as part of a bid may
depend upon official or judicial determination made pursuant to the Public Records Law.
In order to facilitate public inspection of the non-confidential portion of the bid, material designated as
confidential shall accompany the bid, but shall be readily separable from it. Prices, makes, model or
catalog numbers of items offered, scheduled delivery dates, and terms of payment shall be publicly
available regardless of any designation to the contrary. Any bid marked as a trade secret in its entirety
shall be considered non-responsive and shall be rejected.
2020-003099 ITB UCMF Site Preparation Phase 1: PacWave
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