Agency: City of Springfield
State: Missouri
Type of Government: State & Local
NAICS Category:
  • 339950 - Sign Manufacturing
Posted Date: Aug 14, 2019
Due Date: Aug 28, 2019
Solicitation No: 002-2020IFB
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 002-2020IFB
Category: All Notifications – Division of Purchases
Status: Open

Publication Date/Time:
8/14/2019 1:00 PM
Publication Information:
Closing Date/Time:
8/28/2019 3:00 PM
Contact Person:
Download Available:
Business Hours:
8AM - 5PM
Fax Number:
Related Documents:

Attachment Preview

IFB # 002-2020
Ben Calia, Purchasing Agent
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: August 14, 2019
Buyer’s Email:
Telephone Number: 417-864-1637
Fax Number: 417-864-1927
3:00 P.M. ON WEDNESDAY, AUGUST 28th, 2019. Bids will be opened by the buyer at the location listed above.
Bids shall be submitted on the forms provided and may be manually, electronically or digitally signed by the individual authorized to legally
bind the company. Bidders are to submit all pages of this IFB identified with “RETURN THIS PAGE” stated on the bottom right
corner of said pages. Failure to do so shall render your bid non-responsive.
Bids shall be submitted with the IFB number clearly indicated on the outside of the mailing envelope.
Bids received after the opening date and time will be rejected.
The attached Terms and Conditions shall become part of any contract resulting from this bid.
The cutoff for any questions pertaining to this bid is Thursday, August 22, 2019 at 12:00 p.m.
The undersigned certifies that he/she has the authority to bind this company in a contract to supply the service or commodity in accordance with all
terms and conditions specified herein. Please type or print the information below.
Respondent is REQUIRED to complete, sign and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
Company Name
Authorized Person (Print)
Telephone #
Fax #
Tax ID #
Revised: BC: 5-17-19
Approved by Legal:
State of Missouri Charter Number or Exemption Number
Page 1 of 30
Cover Title-Signature Page
Table of Contents
Legal Notice
Instructions to Bidders
Specific Requirements of Bid
Sample Contract
Standard Terms and Conditions
Affidavit of Compliance
Certification Regarding Potential Conflicts of Interest
Statement of “No Bid”
IFB # 002-2020
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Revised: 5-17-19
Approved by Legal:
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IFB # 002-2020
The City of Springfield will accept physically delivered sealed bids from qualified persons or firms for goods. Bids must be physically
received in the Division of Purchases by 3:00 p.m. local time, on Wednesday, August 28, 2019. Bids will be read aloud publicly in the
Division of Purchases Conference Room located at 218 E. Central, Springfield, MO 65802, at the specified bid opening date and time.
Bidding documents and any addendums are available by accessing City’s Bid Postings webpage at: or by signing up as a vendor at or by contacting the Buyer listed on
page 1.
For any contract for services greater than $5,000, the successful bidder shall comply with § 285.530, RSMo, as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. Letter from respondent reciting compliance is not sufficient. All bids should include the signed and
notarized Work Authorization Affidavit and the electronic signature page from the E-Verify program. Letter from Contractor reciting
compliance is not sufficient.
SCOPE: The City of Springfield is seeking qualified firms or persons to provide SIGN BLANKS for the Department of Public Works Traffic
Sign Shop. A contract will be issued in the form of a one (1) year term contract with the option to renew the contract for four (4)
additional one-year terms.
Revised: BC: 5/17/19
Approved by Legal:
Page 3 of 30
IFB # 002-2020
1.1 OPENING LOCATION: The Bids will be opened at the City of Springfield, Division of Purchases, 218 E. Central, Springfield, MO
65802 in the presence of Purchasing officials at the due date and time indicated on the IFB. All Bidders or their representatives
are invited to attend the opening of the IFB.
Any Bids received after the stated time and date will not be considered. It shall be the sole responsibility of the Bidder
to have their Bid delivered to the Division of Purchases for receipt on or before the stated due date and time.
If a Bid is sent by U.S. Mail, the Bidder shall be responsible for its timely delivery to the Division of Purchases office.
Bids delayed by mail shall not be considered, shall not be opened, and shall be rejected. Arrangements may be made
for their return at the Bidder’s request and expense.
Bids may be mailed to the Division of Purchases and accepted if the signed Bid Form and required information was
mailed and received prior to the due date and time.
E-mailed or faxed Bids will not be considered unless authorized by the IFB.
Submission of a Bid constitutes an assignment by Bidder of all anti-trust claims that Bidder may have under the
Federal and/or State laws resulting from this Contract.
1.3 SEALED AND MARKED: If sent by mail, one original signed Bid shall be submitted in one sealed package, clearly marked on the
outside of the package with the Invitation for Bid number and addressed to:
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
1.4 LEGAL NAME AND SIGNATURE: Bids shall clearly indicate the legal name, physical address, e-mail address and telephone
number of the Bidder (company, firm, corporation, partnership, or individual). Respondents legal entity company name must be
identified the SAME on their W9 and Certificate of Insurance (COI). Bids may be manually, electronically or digitally signed above
the printed name and title of signer on the Affidavit of Compliance page. The signer shall have the authority to legally bind the
company to the submitted Bid. Failure to properly sign the Bid Form shall invalidate same, and it shall not be considered for
1.5 CORRECTIONS: No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter
the corrected figure above it. Corrections must be initialed by the person signing the Bid.
Each Bidder shall examine all Invitation for Bid documents and shall judge all matters relating to the adequacy and
accuracy of such documents. Any inquiries or suggestions, concerning interpretation, clarification, or additional
information pertaining to the Invitation for Bid shall be made through the Division of Purchases in writing or through
e-mail. The Division of Purchases shall not be responsible for oral interpretations given by any City employee,
representative, or others. The issuance of written addenda is the official method whereby interpretation,
clarification, or additional information can be given. Receipt of an addendum to an IFB by a Bidder must be
acknowledged by signing and submitting the addendum as stipulated in the Bid document. Such acknowledgement
must be received prior to the hour and date specified for receipt of Bids or submitted with the Bid and received prior
to opening time and date.
It shall be the responsibility of each Bidder, prior to submitting their Bid, to contact the Division of Purchases at phone
number 417-864-1620, or to check the Purchasing website to determine if addenda were issued and to make such
addenda a part of their Bid at:, and/or
1.7 IFB EXPENSES: All expenses for making Bids to the City are to be borne by the Bidder.
Revised: BC: 5/17/19
Approved by Legal:
Page 4 of 30
IFB # 002-2020
1.8 IRREVOCABLE OFFER: Any Bid may be withdrawn up until the due date and time set for opening of the IFB. Any Bid not so
withdrawn shall, upon opening, constitute an irrevocable offer for a minimum period of ninety (90) calendar days to sell to the
City the goods or services set forth in the IFB, until one or more of the Bids have been duly accepted by the City.
1.9 RESPONSIVE AND RESPONSIBLE BIDDER: To be responsive, a Bidder shall submit a Bid which conforms in all material respects
to the requirements set forth in the Invitation for Bid. To be a responsible Bidder, the Bidder shall have the capability in all
respects to perform fully the contract requirements, and the tenacity, perseverance, experience, integrity, reliability, capacity,
facilities, equipment and credit which will ensure good faith performance. The lowest responsible Bidder shall mean the Bidder
who makes the lowest Bid to sell goods or services of a quality which conforms closest to the quality of goods or services set
forth in the specifications or otherwise required by the City and who is known to be fit and capable to perform the Bid as
1.10 QUALIFICATIONS OF BIDDERS: The City may make such investigations as are deemed necessary to determine the ability of the
Bidder to perform the work and the Bidder shall furnish all such information and date for this purpose as the City may request.
The City reserves the right to reject any Bid if the evidence submitted by, or investigation of such Bidder fails to satisfy the City
that such Bidder is properly qualified to carry out the obligations of the contract and to complete the work contemplated
therein. Such information may include but shall not be limited to: current financial statement, verification of availability of
equipment and personnel, and past performance records.
1.11 THE RIGHT TO AUDIT: The Bidder agrees to furnish supporting detail as may be required by the City to support charges or
invoices, to make available for audit purposes all records covering charges pertinent to the purchase, and to make appropriate
adjustments in the event discrepancies are found. The cost of any audit will be paid by the City. The City shall have the right
to audit the Bidder’s records pertaining to the work/product for a period of three (3) years after final payment.
1.12 APPLICABLE LAW: All applicable laws and regulations of the State of Missouri and the City of Springfield, Missouri including
the City’s Procurement Regulations and Procedures will apply to any resulting agreement, contract, or purchase order. Any
involvement with the City Procurement shall be in accordance with the Procurement Regulations and Procedures.
Appeals and remedies are provided for in the City Purchasing Manual. Protestors shall seek resolution of their
complaints initially with the City Purchasing Agent.
Any protest shall state the basis upon which the solicitation or award is contested and shall be submitted within
thirty (30) calendar days after such aggrieved person knew or could have reasonably been expected to know of the
facts giving rise thereto.
1.14 JURISDICTION: This contract and every question arising hereunder shall be construed or determined according to the laws of
the State of Missouri. Should any part of this contract be litigated, venue shall be proper only in the Circuit Court of Greene
County, Missouri.
1.15 ETHICAL STANDARDS: With respect to this IFB, if any Bidder violates or is a party to a violation of the general ethical standards
of the City Procurement Code or the State of Missouri Statues, such Bidder may be disqualified from furnishing the goods or
services for which the Bid is submitted and shall be further disqualified from submitting any future Bids. A copy of the City’s
General Ethical Standards is available at the Division of Purchases.
1.16 COLLUSION: By offering a submission to this Invitation for Bid, the Bidder certifies the Bidder has not divulged, discussed, or
compared the Bid with other Bidders and has not colluded with any other Bidder or parties to this IFB whatsoever. Also, the
Bidder certifies, and in the case of a joint Bid, each party thereto certifies as to their own organization, that in connection with
this IFB:
1.16.1 Any prices and/or cost data submitted have been arrived at independently, without consultation, communication, or
contract for the purpose of restricting competition, as to any matter relating to such prices and/or cost data, with any
other Bidder or with any competitor.
Revised: BC: 5/17/19
Approved by Legal:
Page 5 of 30

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