Security Camera Installation Services RFP

Agency: Barrow County School District
State: Georgia
Type of Government: State & Local
NAICS Category:
  • 238210 - Electrical Contractors and Other Wiring Installation Contractors
  • 561621 - Security Systems Services (except Locksmiths)
Posted Date: Dec 2, 2020
Due Date: Dec 14, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
  • Security Camera Installation Services RFP | Specification Spreadsheet
  • Attachment Preview

    REQUEST FOR BID PROPOSAL
    Security Camera installation services
    BARROW COUNTY SCHOOL DISTRICT
    The Barrow County School District
    179 W. Athens Street
    Winder, Georgia 30680
    Office/Voice Mail 770-307-0533 x193
    E-mail jstclair@barrow.k12.ga.us
    Barrow County Board of Education
    179 W. Athens St.
    Winder, Georgia 30680
    John St.Clair
    Phone: 770-307-0533 x193
    REQUEST FOR PROPOSAL (RFP) FOR
    Security Camera Installation Services
    To: All Interested Vendors
    You are invited to submit a formal proposal (bid) for Security Camera Installation Services for
    the Barrow County School District in accordance with the attached General Conditions and
    Specifications.
    Proposals from bidders will be received by Barrow County Schools, 179 W. Athens St., Winder,
    Georgia 30680 until 11:00 A.M. local time, on Monday, December 14th. Proposals must be
    emailed to the attention of John St.Clair at jstclair@barrow.k12.ga.us.
    Emailed proposals will only be deemed accepted for consideration upon delivery of a
    confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of
    proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor
    should consider proposal not to have been delivered.
    Barrow County reserves right to postpone bid opening to later the same day beyond original due
    date/time in event of delay of email services. Once time has been called and the first proposal
    has been opened, any proposals received thereafter will be rejected. Proposals must be valid
    for a period of 90 days after bid opening. Barrow County Schools reserves the right to reject
    any and all bids or to waive any informality in bidding.
    Questions may be directed via email to jstclair@barrow.k12.ga.us.
    GENERAL CONDITIONS
    The Barrow County School System seeks competitive bids for installation services for Advidia and Panasonic
    Security Cameras as per the general conditions here and specific criteria to follow. RFP is for installation services
    only. No cameras are being purchased in this RFP, district will provide cameras.
    279 cameras are being installed as replacements for existing camera locations at multiple schools. Vendor
    must dismount existing camera and mount replacement camera in its place, and deliver removed cameras
    to owners data center at 179 W. Athens Street, Winder, GA 30680.
    156 cameras are being installed in new locations at multiple schools. These 156 locations will require new
    CAT-6 data cables to be installed by vendor, from nearest IDF to camera location.
    For new locations: CAT-6 data cable shall be plenum-rated and green in color, terminated in green
    keystone jacks at patch panel, and in biscuit jacks above ceiling at camera locations. All drops must be
    labeled using existing labeling scheme.
    CAT-6 data cabling must be supported in hallways in existing cable tray, and where existing cable-tray
    terminates, supported by vendor provided and installed J-hooks for final run to camera location.
    Vendor may use existing patch-panels if space provides, but must provide additional patch-panels as
    required if space is not available in existing patch-panels. The patch panels shall be fully populated (no
    blanks) Category 6 modular jack panels, 24-port or multiples thereof. Cabling shall be wired to the EIA
    568A wiring standard.
    For new locations: Vendor shall provide factory-built, manufacturer-tested CAT-6 patch cables from data
    outlet to security camera, and from patch panel to network equipment in MDF/IDF. Vendor provided data
    patch cables are to be blue in color. Vendor is to install all patch cables.
    Cameras to be installed are Advidia A-46-FW and Panasonic WV-S1531LTN, as per the specifications in
    the appendix.
    Cameras in 5 locations are to be mounted over 16or are in difficult to reach locations and will require long
    ladders or use of a lift. Vendor is responsible for providing ladder or lift. See notes in appendix for specifics.
    Vendor must coordinate pointing/aiming of each camera with district network administrator. Vendor will be
    responsible for pointing the camera while network administrator monitors camera system to ensure optimal
    coverage.
    Drawings with camera locations will be provided upon receipt of email from interested vendors to
    jstclair@barrow.k12.ga.us.
    Camera installation contract will be awarded on January 13th and work can commence immediately
    thereafter.
    Respondents must use Proposal Submittal Form below in addition to any other bid submittal documents.
    There will be a recommended walk-thru of schools to inspect camera locations and to answer any installation
    questions on Wednesday, December 9th, beginning at 9 AM at Bear Creek Middle School. Vendors are strongly
    encouraged to attend and preference may be given to responses from vendors who attended the walk-thru.
    SPECIFIC CRITERIA
    See spreadsheet in appendix for specific quantities and notes per school.
    Trade Names “or Equal” Clause
    No product substitutions will be allowed.
    The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds
    available, whichever is in the best interest of the school system.
    PROPOSAL FORM TO PROVIDE
    Security Cameras Installation Services
    Cost per school
    School
    AES - 24 replacement, 5 new
    BCMS 15 replacement
    BES 22 replacement, 34 new
    BRES 38 replacement, 1 new
    CLES 28 replacement, 34 new
    HES 23 replacement, 32 new
    HMMS 28 replacement, 4 new
    KES 6 replacement
    RMS 22 replacement
    SES 14 replacement, 7 new
    WES 46 replacement
    WMS 15 new
    YES 13 replacement, 24 new
    Total costs
    Total costs
    Installation costs
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    $
    Respectfully Submitted,
    ______________________________________________________________________________
    Name of Firm
    ______________________________________________________________________________
    Address of Firm
    ______________________________________________________________________________
    Signature
    Telephone Number
    ______________________________________________________________________________
    Name and Title
    ______________________________________________________________________________
    Email address
    ______________________________________________________________________________
    Anticipated start date and time to completion
    $_____________________________________________________________________________
    Grand total entire job
    APPENDIX A
    Security Camera Breakdown By Location
    (Excel spreadsheet available at same location where bid posted)
    School
    Auburn Elementary (AES)
    Bear Creek Middle (BCMS)
    Bethlehem Elementary (BES)
    Bramlett Elementary (BRES)
    County Line Elementary (CLES)
    Holsenbeck Elementary (HES)
    Haymon-Morris Middle (HMMS)
    Kennedy Elementary (KES)
    Russell Middle (RMS)
    Replacement New
    24
    15
    22
    38
    28
    23
    28
    6
    22
    Statham Elementary (SES)
    14
    Winder Elementary (WES)
    46
    Westside Middle (WMS)
    Yargo Elementary (YES)
    13
    Total
    279
    Replacement Replacement Replacement
    Internal A-46- External A-46- External WV- New Internal New External New External Cameras
    Total FW
    FW
    S1531LTN A-46-FW A-46-FW WV-S1531LTN over 16'
    5
    29
    19
    5
    1
    3
    1
    15
    13
    2
    34
    56
    12
    2
    8
    22
    8
    4
    1
    39
    25
    7
    6
    1
    34
    62
    19
    4
    5
    18
    11
    5
    32
    55
    15
    7
    1
    21
    5
    6
    4
    32
    24
    4
    4
    6
    2
    2
    2
    22
    12
    10
    7
    21
    7
    1
    6
    7
    46
    38
    8
    15
    15
    1
    6
    5
    3
    24
    37
    8
    2
    3
    18
    3
    3
    156
    435
    Notes on cameras over 16'
    1 Camera in Stairwell no lift access
    4 Cameras in Stairwell no lift access
    2 External cameras on second story
    1 Camera is over breezeway
    4 new external cameras are on the exterior of the
    two story, and 1 internal camera is over a fragile
    4 wood floor
    2 External cameras on second story

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