Commonwealth of Pennsylvania
Pennsylvania Game Commission
253 Snyder Road
Reading, PA 19605
July 18, 2019
REQUEST FOR BIDS
STATE GAME LAND # 211
Prospective Service Contractors:
The Southeast Region of the Pennsylvania Game Commission is soliciting bids for the
construction of 14,191 feet of firebreaks of State Game Land No. 211, Middle Paxton Township,
Dauphin County. The location of the project is defined on the attached map. Specific fire break
specifications are detailed in the Supplement Pages of the bid packet.
Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal”
system by 2 PM August 19, 2019. If you have not registered as a vendor with the state, you
must do this first at www.pasupplierportal.state.pa.us before submitting an electronic bid. Any
questions regarding this may be directed to Michelle Briel at 610-926-3136 x 6020
Service bid should be by a Unit Price (feet) as well as the total bid price for the project.
Payment will be dispersed based on the number of feet completed to the required as per the
The work may begin on after August 26. 2019 provided all other contract items are
provided and the work must be completed by November 22, 2019. No extension of time will
The PGC will provide an optional one time tour of the site on Monday August 12, 2019 at 9 AM.
The attached Bid Prospectus provides all necessary specifications, instructions, contact
information, map, etc.
Please contact me if you have any questions.
Office: 610-926-3136 X 6686
Cell Phone 717-413-1362
SCOPE OF WORK:
The Pennsylvania Game Commission, Southeast Region, requires the construction of
trails to serve as fire breaks for controlled burn habitat management activities. Services
shall include, but not be limited to, the furnishing of all labor, superintendence, tools and
equipment for the grading, grubbing, erosion controls and seeding as per attached
Attachment 1 Prescribed Fire Break Specifications. All Purchase Orders require the
contractor to provide the equipment, labor, insurance, and all miscellaneous expenses to
complete the operation.
Any questions concerning the technical aspects of this bid should be directed to the Forester
after July 28:
PGC, Southeast Region
253 Snyder Road
Reading PA 19605-9254
II. CONTRACT TASKS:
A. Project Location:
The firebreak construction will occur on State Game Lands No. 211, Middle Paxton Township,
Dauphin County. The contractor will be required to construct 14,191 feet of firebreaks as
defined on the attached map.
B. Contractor shall comply with Attachment 1, Technical specifications For New Controlled
III. SITE INSPECTION AND ASSISTANCE:
The PGC will conduct an optional one-time-only tour of the site for prospective bidders
on Monday, August 12, 2019. The tour will meet at the PGC access road along Stony
Creek Road as shown on the attached map.
IV. CONTRACT REQUIREMENTS:
A. All work must be completed by the termination date: November 22, 2019. No
contract extension will be approved.
B. The contractor agrees to comply with all attachments.
C. Failure to comply with any of the terms or conditions of the Contract may result in
cancellation of the agreement and claim may be made against the surety or the security
for all or part of the damages sustained by such noncompliance.
D. Any extension of time under the Contract, or forbearance of cancellation and
claim against the surety will not result in a release of the surety or the Principal
from their obligations under the Contract and the surety.
E. As a further guarantee of faithful performance of the conditions set forth in this
Contract, the Successful bidder hereby agrees to furnish the Commission with Cashiers
or Treasurers Check, Letter of Credit, or Insurance Bond payable to the Pennsylvania
Game Commission, in the amount of $2,000.00 by September 16, 2019 or before start
of work, whichever comes first.
V. INSURANCE REQUIREMENTS:
A. The contractor will provide Workmen’s Compensation insurance sufficient to cover
all of the employees of contractor working to fulfill this contract.
B. Comprehensive General Liability Insurance, including bodily injury and property damage
insurance, to protect the Commonwealth and the contractor from claims arising out of the
performance of the contract. The amount of Bodily Injury Insurance shall not be less than
$300,000.00 for injury to or death of persons per occurrence. The amount of Property
Damage Insurance shall not be less than $300,000.00 per occurrence.
Such policies shall name the Commonwealth as an additional insured. Prior to the
commencement of work under this contract, the contractor must provide the Commonwealth
with current Certificates of Insurance. These Certificates shall contain a provision that coverage
afforded under the policy shall not be canceled or changed until at least thirty (30) days prior
written notice has been given to the Commonwealth.
The contractor shall be responsible for and agrees to indemnify and hold
harmless the Commonwealth from and against damages to property or injuries
(including death) to any persons and other losses, damages, expenses, claims,
demands, suits, and actions by any party against the Commonwealth in
connection with the work performed by the contractor.
VI. BID AWARD:
Service Bid on the firebreak construction should include the Unit Price ($/foot) as well as
total for 14,191 feet. Payment will be by Unit (feet) completed to the specifications of
Bid will be awarded to the lowest total amount.
Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier
Portal” system by 2:00 PM, Monday August 19, 2019. If you have not
registered as a vendor with the state, you must do this at
www.pasupplierportal.state.pa.us prior to submitting an electronic bid.
The Commission reserves the right to reject any or all bids.
ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME
COMMISSION MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO
RECEIVE PAYMENT FROM THE COMMONWEALTH.
Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or
(717) 346-2676 or email firstname.lastname@example.org for assistance to register as a new vendor or,
if you are an existing vendor, to change a name or remit to address. This is a Dept of General
services (DGS) website so you need to contact them directly if you have any problems with the
The unit price (feet) shall include all labor, equipment, tools, insurance and all items
necessary for the completion of the project.
VII. CONTRACT TERM:
The contract term shall commence upon receipt of the performance bond and field work may
begin August 26, 2019 and terminate November 22, 2019. No contract extensions will be
VIII. PAYMENT TERMS:
The contractor shall be paid at the unit price bid for ACTUAL feet treated as per the
specifications of Attachment 1. The numbers of feet treated per the specifications will be
measured by a PGC forestry representative.
TECHNICAL SPECIFICATION FOR NEW CONTROLLED FIRE BREAKS
STATE GAME LAND 211 DAUPHIN COUNTY
Controlled Burn Fire Break Specifications
This work involves the clearing and grubbing of prescribed fire breaks at designated
locations on State Game Land # 211. The location of the fire breaks are designated
by orange paint which marks the approximate center line of the break. Trees and
brush need to be pushed to the outside edge of the burn unit. Brush and debris should
not be placed inside the planned burn unit area. These terms and conditions will apply
to all locations where practical except when adjacent to the property boundary. Brush
must be placed in rows with numerous breaks in the row of brush. Piling of the brush
is not acceptable. The contractor is expected to maneuver around the larger trees.
The location of each project is detailed on the attached maps.
3.2 – PROCEDURE & TERMS
1. The contractor is required to use a D-4 or larger dozer with a six way blade or
bucket to clear the brush, small trees and soil humus from the site. The finished width
of the fire break is to be 8‘. All fire breaks are intended to be used as access fire
breaks/access trails and as such they must be drivable with a 6 wheel UTV. Operator
will construct 14,191 feet of new firebreak. The contractor will construct three turn
arounds, in these areas an area approximately 10 feet by 10 feet must be cleared to
allow space for a UTV to turn around. These areas are decided upon during
2. Erosion control will be obtained by placing water bars or intercept dips at the
recommended spacing based on the slope of the site. The contractor is responsible
for installation of the water bars as well as seeding of all the trails with the designated
seed mixture. The Regional Forester will be available to designate locations of all
water control devices.
3. Seeding Mixture:
200lbs of 10-10-10 Fertilizer per acre applied prior to seeding
25 lbs or red clover/acre
60 lbs or one bushel of wheat per acre
Seeding must be applied between at conclusion of project.
4. Damage any plants or trees, natural growth, or other objects outside the areas to be
cleared and grubbed is not acceptable. Payment for damages will be determined if
deemed necessary by the Officer in Charge. The rate of damage will be $25.00 per
tree for damage caused by the neglect of the contractor.
5. Damage to existing infrastructure (roads, trails, food plots) will be the repaired by
6. All merchantable pulpwood/logs are property of the Commonwealth and cannot be
removed from the site. Burning is not permitted at the site.
7. Pennsylvania Game Commission will coordinate fire break construction by making a
PA 1 call. The contractor must provide at least 4 days of advance notice prior to the
commencing of work on the project. Failure to provide adequate lead time will delay
the start of the project.