School Buses

Agency: State Government of Delaware
State: Delaware
Type of Government: State & Local
NAICS Category:
  • 485510 - Charter Bus Industry
Posted Date: Oct 26, 2020
Due Date: Dec 2, 2020
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Solicitation Details
Bid Status Details
for
School Buses,
DOE21007-SCHOOLBUSES
Contract Specific Message:

Mandatory pre-bid meeting
Solicitation Ad Date 10/26/2020
Deadline for Bid Responses 12/2/2020 at 2:00 p.m. Local Time
Supporting Documents Invitation to Bid
Appendix B - Pricing - fillable version
Contact Information Meaghan.brennan@doe.k12.de.us

Attachment Preview

State of Delaware
School Buses
Invitation to Bid
Contract No. 2021-07
Public Notice: October 26, 2020
- Deadline to Respond
December 2, 2020
2:00 p.m. Eastern Standard Time
Updated: 3/6/2020
1
Approved by Legal Counsel 3/3/2020
STATE OF DELAWARE
Department of Education
CONTRACT NO. 2021-07
ALL BIDDERS:
The enclosed packet contains an "INVITATION TO BID" for 2021-07. The invitation consists of the following:
I. DEFINITIONS and GENERAL PROVISIONS
A GENERAL PROVISIONS
B AWARD AND EXECUTION OF CONTRACT
C GENERAL AUTHORITY
D EQUAL OPPORTUNITY
II. SPECIAL PROVISIONS
III. TECHNICAL SPECIFICATIONS
IV. BID QUOTATION REPLY SECTION
SAMPLE REPORTS
1 MONTHLY USAGE REPORT SAMPLE
2 SUBCONTRACTING (2ND TIER) QUARTERLY REPORTING SAMPLE
ATTACHMENTS
A PROPOSAL REPLY REQUIREMENTS
B NO BID REPLY FORM
C NON-COLLUSION STATEMENT AND ACCEPTANCE
D SUBCONTRACTOR INFORMATION FORM
E BUSINESS REFERENCES
F ITB EXCEPTIONS
G CONFIDENTIAL AND PROPRIETARY INFORMATION
H OFFICE OF SUPPLIER DIVERSITY (OSD) APPLICATION For Informational Purposes Only
I BID BOND
APPENDIX A Contract Specific Provisions
APPENDIX B Pricing Spreadsheet
APPENDIX C Bus Diagrams
Both appendixes are made part of this solicitation and are available for download at the following sites:
https://bid.doe.k12.de.us/BidManagementPublic/#home
http://bids.delaware.gov/
In order for your bid to be considered, the bid quotation reply section shall be executed completely and correctly and
returned in a sealed envelope clearly displaying the contract number, by December 2, 2020 at 2:00 p.m. (Local
Time).
Bids shall be submitted to:
STATE OF DELAWARE
Department of Education
ATTN: Meaghan Brennan, Finance Office, Rm. 275
401 Federal Street, Suite 2
Dover, DE 19901-3639
Please review and follow the information and instructions contained in the general and special provisions section
of the invitation. Should you need additional information, please contact Meaghan Brennan,
Meaghan.Brennan@doe.k12.de.us.
Updated: 3/6/2020
2
Approved by Legal Counsel: 3/3/2020
STATE OF DELAWARE
Department of Education
I. DEFINITIONS
AND
GENERAL PROVISIONS
The attached Definitions and General Provisions apply to all contracts and are part of each invitation to bid. The
requirement to furnish a bid bond and performance bond is applicable unless waived in the Special Provisions.
Should the General Provisions conflict with the Special Provisions, the Special Provisions shall prevail. Bidders or
their authorized representatives are required to fully acquaint themselves as to State procurement laws and
regulations prior to submitting bid.
Updated: 3/6/2020
3
Approved by Legal Counsel: 3/3/2020
STATE OF DELAWARE
Department of Education
DEFINITIONS
Whenever the following terms are used, their intent and meaning shall be interpreted as follows:
STATE: The State of Delaware
AGENCY: State Agency as noted on cover sheet.
BIDDER OR VENDOR: Any individual, firm, or corporation formally submitting a proposal for the material or work
contemplated, acting directly or through a duly authorized representative.
BIDDER'S DEPOSIT: The security designated in the proposal to be furnished by the bidder as a guaranty of good
faith to enter into a contract with the Delaware Department of Education if the work to be performed or the material
or equipment to be furnished is awarded to the bidder.
BID INVITATION: The "bid invitation" or "invitation to bid" is a packet of material sent to vendors and consists of
General Provisions, Special Provisions, specifications, and enclosures.
BOND: The approved form of security furnished by the vendors and its surety as a guaranty of good faith on the
part of the vendor to execute the work in accordance with the terms of the contract.
CONTRACT: The written agreement covering the furnishing and delivery of material or work to be performed.
CONTRACTOR: Any individual, firm, or corporation with whom a contract is made by the Delaware Department of
Education.
DESIGNATED OFFICIAL: The agent authorized to act for the Delaware Department of Education.
GENERAL PROVISIONS: General Provisions are instructions pertaining to contracts in general. They contain, in
summary, requirements of laws of the State, policies of the Delaware Department of Education, and instructions to
vendors.
ITB: Invitation to Bid.
LOCAL TIME: Eastern Standard Time/Eastern Daylight Time
PROPOSAL: The offer of the bidder submitted on the approved form and setting forth the bidder's prices for
performing the work or supplying the material or equipment described in the specifications.
SPECIAL PROVISIONS: Special Provisions are specific conditions or requirements peculiar to the contract under
consideration and are supplemental to the General Provisions. Should the Special Provisions conflict with the
General Provisions, the Special Provisions shall prevail.
SURETY: The corporate body which is bound with and for the contract, or which is liable, and which engages to be
responsible for the contractor's payments of all debts pertaining to and for its acceptable performance of the work
for which its has contracted.
Updated: 3/6/2020
4
Approved by Legal Counsel: 3/3/2020
STATE OF DELAWARE
Department of Education
SECTION A - GENERAL PROVISIONS
1. BID INVITATION
See "Definitions".
2. PROPOSAL FORMS
The invitation to bid shall contain pre-printed forms for use by the vendor in submitting its bid. The forms shall
contain basic information such as description of the item and the estimated quantities and shall have blank
spaces for use by the vendor for entering information such as unit bid price, total bid price, etc.
3. INTERPRETATION OF ESTIMATES
The attention of bidders is called to the fact that, unless stated otherwise, any quantities given in the proposal
form are to be considered to be approximate only and are given as a basis for the comparison of bids. The
Delaware Department of Education may increase or decrease the amount of any item as may be deemed
necessary or expedient, during the period of the contract.
An increase or decrease in the quantity for any item is not sufficient ground for an increase or decrease in the
unit price.
4. SILENCE OF SPECIFICATIONS
The apparent silence of the specifications as to any detail, or the apparent omission from it of detailed description
concerning any point, shall be regarded as meaning that only the best commercial practice is to prevail and only
material and workmanship of the first quality are to be used. Proof of specifications compliance will be the
responsibility of the vendor.
5. EXAMINATION OF SPECIFICATIONS AND PROVISIONS
The bidder shall examine carefully the proposal and the contract forms for the material contemplated. The
bidder shall investigate and satisfy itself as to the conditions to be encountered, quality and quantities of the
material to be furnished, and the requirements of the Special Provisions and the contract. The submission of a
proposal shall be conclusive evidence that the bidder has made examination of the aforementioned conditions.
6. KEY ITB DATES/MILESTONES
The following dates and milestones apply to this ITB and subsequent contract award. Vendors are advised that
these dates and milestones are not absolute and may change due to unplanned events during the bid proposal
and award process.
Activity
ITB Availability to Vendors
Mandatory Pre-Bid Meeting
Rolling Question & Answer Due No Later (NLT)
Written Answers Due/Posted to Website NLT
Bids Due NLT
Public Bid Opening
Contract Award
Due Date
October 26, 2020
November 9, 2020 at 1:00 pm
November 20, 2020
November 24, 2020
December 2, 2020 at 2:00 pm local time
December 2, 2020 at 2:00 p.m. local
time
Will occur within 30 days of bid opening
Updated: 3/6/2020
5
Approved by Legal Counsel: 3/3/2020

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