SCCOE ARUBA BASIC MAINTENANCE TECHNICAL SUPPORT

Agency: Santa Clara County Office of Education
State: California
Type of Government: State & Local
NAICS Category:
  • 541330 - Engineering Services
  • 541511 - Custom Computer Programming Services
  • 541519 - Other Computer Related Services
  • 541690 - Other Scientific and Technical Consulting Services
  • 541990 - All Other Professional, Scientific, and Technical Services
  • 561210 - Facilities Support Services
Posted Date: Feb 19, 2020
Due Date: Mar 18, 2020
Solicitation No: E RFP 04_20_21
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Identifier: E RFP 04_20_21
SCCOE ARUBA BASIC MAINTENANCE TECHNICAL SUPPORT
Additional Resources:

No file available.

Awarded Vendor:
Awarded Date:
Awarding Agency: PURCHASING SERVICES
Agency Contact: JOSEPHINE DY-LIACCO
Phone (Agency): 4084536854
Piggybackable? Contact Vendor
Issuance Date: 02/14/2020
Due Date/Time: 03/18/2020 3:00pm
Bid Status: Open
Note:

Attachment Preview

E RFP 04_20_21
E-RATE ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
SANTA CLARA COUNTY OFFICE OF EDUCATION
TABLE OF CONTENTS
FOR
ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
FOR
THE SANTA CLARA COUNTY OFFICE OF EDUCATION
1. Instructions and Conditions
Pages 2 - 6
2. Specifications & Proposal Form
Pages 7 - 11
3. Attachments
a) Affirmative Action
b) Nondiscrimination by Supplier
c) Proposal Questionnaire
d) Workers Compensation
e) Sub-Contractors List
f) Non-collusion Declaration
Forms also available at http://www.sccoe.org/depts/purchasing/required-docs.asp
NOTE: The Table of Contents and all items listed are to be made a part of the above referenced Proposal.
________________________
Josephine Dy-Liacco
Senior Buyer
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E RFP 04-20-21
E-RATE ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
SANTA CLARA COUNTY OFFICE OF EDUCATION
INSTRUCTIONS AND CONDITIONS
FOR
ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
FOR THE SANTA CLARA COUNTY OFFICE OF EDUCATION
NOTICE IS HEREBY GIVEN that the Santa Clara County Office of Education, San Jose, California,
hereinafter referred to as the Owner, will receive up to, but no later than, Wednesday, March 18th,
2020 at 3:00 pm, sealed proposals for the award of a contract(s) for the aforementioned services.
All prices proposed shall be FOB Destination.
Proposals shall be received in the office of the Senior Buyer, Josephine Dy-Liacco of the SCCOE at 1290 Ridder
Park Drive, San Jose, California 95131. Administrative questions regarding this proposal may be directed to
Ms. Dy-Liacco @ 408-453-6854.
The Owner reserves the right to reject any or all proposals, to waive any informality in the proposal
process, to award on section-by-section or total basis, and to be the sole judge of whether an item
proposed is equivalent to the requested item and meets the needs of this office.
The Santa Clara County Office of Education reserves the right to extend the Proposal due date by 1 week if
one or zero proposals are received by the original due date.
CONTACT
Any administrative questions regarding this process should be directed to Josephine Dy-Liacco, Senior Buyer
at (408) 453-6854 or email, Josephine_Dy-Liacco@sccoe.org
Technical questions may be addressed to Vince Tran, Network Manager, Information System Center,
(408) 453-6669, or email vince_tran@sccoe.org or to Steven Mitome, Telecommunications Analyst,
Information System Center, at (408) 453-6897 or email steven_mitome@sccoe.org.
PREPARATION OF PROPOSAL FORM
Please prepare your proposals on the form attached to be submitted at such time and place as is stated
in the notice to Vendors calling for proposals. All blanks in the Proposal Form must be appropriately
filled in, and all prices must be stated in words and figures. All proposals submitted must be in sealed
envelopes bearing on the outside the name of the proposer, his address, and the name of the project for
which the proposal is submitted. It is the sole responsibility of the proposer to see that his proposal is
received in proper time. Any proposal received after the scheduled closing time for receipt of proposals
will be returned to the proposer unopened.
Encyclopedic proposals which do not specify the products or services that will meet the scope and
requirements specified may be disqualified.
BRAND NAMES AND NUMBERS
1. Brand names and numbers when given in Specifications are for reference. Proposals on
equivalent items will be considered provided the proposal clearly describes the article offered
and it is equivalent in quality and utility.
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E-RATE ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
SANTA CLARA COUNTY OFFICE OF EDUCATION
2. State brand and model on each item. If proposing other than the make, model, or brand
specified in the Specifications, state the item offered by the manufacturer’s name and model
number. Unless the proposer clearly indicated in his proposal that he is offering an “equal”
product, his proposal shall be considered as offering the brand name product referenced in the
invitation for proposals.
PROPOSE SEPARATELY
Propose on each item separately. Prices should be stated in units specified in Specifications. If standard
packaging is not consistent with proposal, so indicate on Specifications.
SIGNING OF PROPOSALS
The signature of all persons signing shall be in longhand and executed by principal duly authorized to
make contracts. The proposer’s legal name shall be fully stated. Obligations assumed by such signature
must be fulfilled.
NO PROPOSAL
If you are unable to propose, please return the RFP and/or Proposal Questionnaire stating reason;
otherwise, your name may be removed from our proposal list.
TAXES, CHARGES, AND EXTRAS
1. Unless otherwise definitely specified, the prices proposed herein do not include Sales Tax, Use
Tax, or other taxes.
2. No charge for delivery, drayage, express, parcel post, packing, cartage, insurance, license fees,
permits, cost of bonds, or any other purpose, except taxes legally payable by the Santa Clara
County Office of Education.
3. The Santa Clara County Office of Education does not pay Federal Excise Taxes. Do not include
these taxes in your proposal price; however do indicate on the proposal the amount of any such
tax. The Santa Clara County Office of Education will sign an Exemption Certificate in lieu of such
tax.
QUALIFICATIONS
All proposers may be required to furnish evidence of their technical ability, experience, and financial
responsibility. No proposal will be accepted from, or a contract awarded to, any party or firm in arrears
to the Santa Clara County Office of Education, or who is a defaulter as surety, vendor or otherwise
within the past twelve (12) months.
AWARD OF CONTRACT
1. Proposals will be evaluated on basis of price 70% and compliance/equivalency to specifications
30%.
2. A written purchase order mailed or otherwise furnished to the successful proposer within the
time for acceptance specified, results in a binding contract without further action by either
party. The contract shall be interpreted, construed, and given effect in all respects according to
the laws of the State of California.
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E-RATE ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
SANTA CLARA COUNTY OFFICE OF EDUCATION
ALTERATION OR VARIATION OF TERMS
It is mutually understood and agreed that no alteration or variation of the terms of this proposal or
purchase order shall be valid unless made or confirmed in writing and signed by the parties hereto, and
that no oral understanding or agreements not incorporated herein, and no alterations or variations of
the terms hereof unless made or confirmed in writing between the parties hereto shall be binding on
any of the parties hereto.
ASSIGNABILITY
A contract is not assignable by vendor either in whole or in part. The contract shall extend to and be
binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of
the respective parties hereto.
WARRANTY
Vendor warrants to the Owner and/or its customer that the goods and/or services covered by this order
will conform to the specifications, samples, description, and time provisions furnished by the Owner and
will be of first class material and workmanship and free from defects; and the Owner reserves the right
to cancel the unfilled portion of this order without liability to vendor for breach of this warranty. Goods
will be received subject to inspection and acceptance at destination by the Owner and risk of loss before
acceptance shall be on vendor. Defective goods rejected by the Owner may without prejudice to any
other legal remedy, be held at vendor’s risk and returned at vendor’s expense. Defects are not waived
by acceptance of goods or by failure to notify vendor thereof.
The vendor shall warrant that all materials and workmanship shall be the quality, quantity and character
specified and shown, and that any defect due to the use of any improper workmanship or materials
discovered and made known to vendor within one (1) year from the filing of the Notice of Completion
shall be made good by vendor without additional expense to the Owner.
COMPLIANCE WITH STATUTE
Vendor hereby warrants that all applicable Federal and State statutes and regulations and/or local
ordinances will be complied with in connection with the sale and delivery of the property furnished.
RIGHTS & REMEDIES FOR DEFAULT
1. In the event any item furnished by the vendor in the performance of the contract or purchase
order shall fail to conform to the specifications thereof, or the same submitted by the vendor
with his proposal, the Owner may reject the same, and it shall thereupon become the duty of
the vendor to reclaim and remove the same forthwith, without expense to the Owner, and
immediately to replace all such rejected items with others conforming to such specifications or
samples; providing that should the vendor fail, neglect, or refuse to do so the Owner shall
thereupon have the right to purchase in the open market, in lieu thereof, a corresponding
quantity of any such items to deduct from any moneys due to that, may thereafter become due
the vendor the difference between the prices named in the contract or purchase order and the
actual cost thereof to the Owner. In the event the vendor shall fail to make prompt delivery as
specified of any item, the same condition as to the rights of the Owner to purchase in the open
market and to reimbursement set forth above shall apply, except when delivery is delayed by
fire, strike, freight embargo, or Act of God, or the government.
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E-RATE ARUBA BASIC MAINTENANCE AND TECHNICAL SUPPORT
SANTA CLARA COUNTY OFFICE OF EDUCATION
2. Cost of inspection of materials and/or services provided which do not meet specifications will be
at the expense of the vendor.
3. The rights and remedies of the Owner provided above shall be exclusive and are in addition to
any other rights and remedies provided by the law or under the contract.
PRICE, TERMS, AND CONDITIONS
Price, terms, and conditions of this proposal are considered valid for ninety (90) days, from date of
proposal opening, unless the offering party in writing allows for a longer period of time.
1. Any cash discounts given to the Owner must be so stated on the proposal.
2. Prompt payment discounts offered for payment within less than thirty (30) calendar days will
not be considered in evaluating offers for award. However, offered discounts of less than thirty
(30) days will be taken if payment is made within the discount period, even though not
considered in the evaluation of offers.
3. In connection with any discount offered, time will be computed from date of complete delivery
of the supplies or equipment as specified, or from date correct invoices are received, if the latter
is later than the date of delivery. Payment is deemed to be made for the purpose of earning the
discount on the date of mailing the warrant or check.
MODIFICATIONS
Changes in or additions to the Proposal Form, recapitulations of the work proposed upon alternative
proposals, or any other modifications of the Proposal Form which is not specifically called for in the
contract documents may result in the rejection of the proposal as not being responsive to the RFP. No
oral or telephonic modification of any proposal submitted will be considered, and a telegraphic
modification may be considered only if the postmark evidences that a confirmation of the telegram duly
signed by the proposer was placed in the mail prior to the proposal opening.
ERASURES
The proposal submitted must not contain any erasures, interlineations, or other corrections unless each
such correction is suitably authenticated by affixing in the margin immediately opposite the correction
the initials of the persons signing the proposal.
WITHDRAWAL OF PROPOSAL
Proposers may withdraw their proposal either personally, by written request, or by telegraphic request
confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of
proposals.
INTERPRETATION OF DOCUMENTS
If a proposer for the proposed contract is in doubt as to the meaning of any part of the specifications, or
other contract documents, or finds discrepancies in, or omissions from specifications, proposer may
submit to the Purchasing Manager a written request for an interpretation or correction thereof. The
person submitting the request will be responsible for its prompt delivery. Any interpretation or
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