Scanning of Norwich Documents

Agency: The New York State Contract Reporter
State: New York
Type of Government: State & Local
Posted Date: Sep 19, 2017
Due Date: Oct 11, 2017
Bid Source: Please Login to View Page
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Issue Date: 09/19/2017 Contract Number: C140372
Scanning of Norwich Documents
Description:

The New York State Workers' Compensation Board (WCB) has a need to implement a scanning and indexing operation for internal WCB use, along with an onsite repository for the scanned documents, at our Norwich Document Facility, located at 167 State Highway 320, Norwich, NY.

The vendor will need to install and configure hardware and software, which will be procured separately; install, configure, and manage image and data repository; set up scanning and data entry operation to include document preparation, document scanning, image quality assurance, document indexing, and quality assurance.

Vendor must manage and oversee the production and upload to an image repository; monitor the workflow and repository to ensure there are no issues with the scanning workflow.

Vendor must provide monthly reports to WCB to show scanning productivity.

Vendor must provide training, support, and maintenance so the WCB staff at the Norwich facility can scan and index the large volume of documents in the facility. It is the intent of the WCB to have this scanning and indexing operation at the Norwich facility fully operational by WCB staff with oversight and management services provided by the selected vendor.

The WCB plans to procure these services pursuant to its discretionary purchasing authority under State Finance Law Section 163(6). This procurement opportunity is limited to New York State businesses certified pursuant to Article 15-A of the New York State Executive Law.

Proposal must be received via email at WCBContracts@wcb.ny.gov no later than 2 p.m. on 10/11/17. Any proposal received after that time will not be considered.

The WCB has a 30% MWBE goal and this can be realized by either a minority- or women-owned business.

Due Date: 10/11/2017 2:00 PM

Contract Term: One Year; No Renewals

Location: 167 State Highway 320, Norwich, NY

Ad Type: Discretionary procurements between $50,000 and $200,000

Primary Contact: Workers' Compensation Board, NYS
Purchasing Department
Financial Administration & Contract Management
Tonya Sanderson
Associate WC Examiner
328 State Street
Schenectady, NY 12305
United States
Ph: 518-402-6190
Fax:
WCBContracts@wcb.ny.gov
Secondary contact: Workers' Compensation Board, NYS
Purchasing Department
Financial Administration & Contract Management
Tonya Sanderson
Associate WC Examiner
328 State Street
Schenectady, NY 12305
United States
Ph: 518-402-6190
Fax:
WCBContracts@wcb.ny.gov

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