Scanning and Indexing Services

Agency: State Government of Hawaii
State: Hawaii
Type of Government: State & Local
NAICS Category:
  • 518210 - Data Processing, Hosting, and Related Services
Posted Date: Jan 9, 2020
Due Date: Jan 23, 2020
Solicitation No: B20000878
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page

General Information

  • Line Items
  • Instructions
  • B20000878 Scanning and Indexing ServicesGeneral InformationSolicitation Number
    B20000878 version:
    02
    Status
    ReleasedDepartmentUniversity of HawaiiDivisionUniversity of HawaiiIslands (where the work/delivery is to be performed)
    Kauai, Hawaii, Maui, OahuCategoryServicesRelease Date 12/20/2019Amendment Date 01/09/2020Amendment Reason
    Extend deadline for responses and closing date.Offer Due Date & Time01/23/2020 02:00 PMDescriptionProvide Scanning and Indexing Services for the University of Hawaii, Honolulu, HawaiiContact PersonElmore, MicheleEmail mselmore@hawaii.edu Phone808-956-2122General CommentsProcurement OfficerMichele ElmoreAttachments IFB200208Scanning-IFB200208Scanning.pdf
    GPGS-GenProvEFF0913.pdf
    Download All


    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Elmore, Michele.

    B20000878 Scanning and Indexing ServicesLine Items
    #
    Title
    Quantity
    Unit of Measure
    Commodity Code
    Code Table
    Commodity Code Description
    518210 Electronic data processing services
    518210 Optical scanning services
    518210 Scanning services, optical
    518210 Data capture imaging services
    GeneralQuantity900000Unit of MeasureEACHTitleScanning Unit Price (Letter size: 8.5" x 11)DescriptionProvide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.Attachments

    Print
    Code Table
    Commodity Code Description
    518210 Electronic data processing services
    518210 Optical scanning services
    518210 Scanning services, optical
    518210 Data capture imaging services
    GeneralQuantity1000000Unit of MeasureEACHTitleIndexing Unit PriceDescriptionProvide unit price to scan one page per Technical Specifications including all applicable charges and taxes.Attachments

    Print
    Code Table
    Commodity Code Description
    518210 Electronic data processing services
    518210 Optical scanning services
    518210 Scanning services, optical
    518210 Data capture imaging services
    GeneralQuantity100000Unit of MeasureEACHTitleScanning Unit Price (Larger than 8.5" x 11" up to 11" x 17") DescriptionProvide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.Attachments

    Print
    Code Table
    Commodity Code Description
    518210 Electronic data processing services
    518210 Optical scanning services
    518210 Scanning services, optical
    518210 Data capture imaging services
    GeneralQuantity1000Unit of MeasureEACHTitleScanning Unit Price (Larger than 11" x 17")DescriptionProvide unit price to scan one page as specified in the Technical Specifications including all applicable charges and taxes.Attachments

    Print


    Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
    of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
    to this Solicitation), to: Elmore, Michele.

    B20000878 Scanning and Indexing ServicesInstructions
    • ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
    • PRECEDENCE: All requirements, including terms and conditions, contained in the IFB shall apply in addition to the aforementioned items. In the event of any conflicting language, the IFB's language shall hold precedence.
    • RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
    • QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
    • TRANSACTION FEES: The Awarded Vendor shall pay a Transaction Fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount or estimated amount, and Contractor shall be responsible for payment of the fee to Hawaii Information Consortium, LLC (HIC), the vendor administering the HIePRO. Payment must be made to Hawaii Information Consortium, LLC (HIC) within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
    • OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.

      The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
    • COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
    • HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu and Kauai, 4.4386% for the island of Hawaii and 4.1666% for the island of Maui.
    • VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
    • VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
    • VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.

    Sign-up for a Free Trial, Government Bid Alerts

    With Free Trial, you can:

    You will have a full access to bids, website, and receive daily bid report via email and web.

    Try One Week FREE Now

    See Also

    General Information Department Solicitation Number IFB 19-20/P-109 Jurisdiction County of Maui Department Maui

    State Government of Hawaii

    Bid Due: 2/25/2020

    Bid Number: IFB 19-20/P-109 Bid Title: Conversion of Archived Documents into Electronic Form

    Maui County

    Bid Due: 2/25/2020

    Bid Number: IFB 19-20/P-109 Bid Title: Conversion of Archived Documents into Electronic Form

    Maui County

    Bid Due: 2/25/2020

    General Information Department Solicitation Number HTH-560-CT-013 Jurisdiction Executive Department Health Division Family Health

    State Government of Hawaii

    Bid Due: 3/06/2020