CITY OF COMMERCE
Scanning, Indexing, and Large Format Document Import Services
for the Public Works and Development Services Department RFP
REQUEST FOR PROPOSAL
NOTICE IS HEREBY GIVEN that the City of Commerce is seeking
proposals for purposes of scanning, indexing and importing large format
documents for the Public Works and Development Services (PWDS) Department.
All proposals shall be submitted to:
Purchasing Division, Finance Department
City of Commerce
2535 Commerce Way
Commerce, CA 90040
The deadline for submission of
MAY 28, 2015 at 4:00 P.M.
Any proposals submitted after the aforementioned deadline will not be
A copy of this Request for Proposal
(RFP) may be obtained from the City’s website at http://www.ci.commerce.ca.us/bids.aspx (City of Commerce Purchasing Website) or by
RFP updates are available to
consultants that register at the “Planholders List Form” and the “Notify Me”
No faxed proposals will be accepted. It is the sole
responsibility of the proposing firm to ensure that proposals are received
prior to the closing date and time, as late bids will not be accepted. Submitted proposals become the property of
the City and may be used by the City in any way deemed appropriate.
The work shall be done in compliance with the City's proposed
contract language set forth in this RFP. Copies of the RFP are available from
the City at the above referenced address. The general scope of work is for
document scanning services, indexing, storing and archiving large format
documents as related to innovative best practices for document storage, naming,
and retrieval for the PWDS Department.
City reserves the right to withdraw this RFP, reject or negotiate any and all
proposals, and to waive any irregularity.
This RFP does not obligate the City of Commerce to pay any
costs incurred by the respondents in the preparation and submission of a
proposal. Furthermore, the RFP does not obligate the City to accept or contract
for any expressed or implied services. In negotiating a final contract, the
City may increase or decrease the Scope of Work (SOW) including increasing or
decreasing the work for any or all identified tasks within the SOW.
Dated this 30th day of April, 2015
Deputy Director of Public Works and Development Services