SCADA SYSTEM DESIGN AND SUPPORT
| Agency: | County of Brazos |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| NAICS Category: |
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| Posted Date: | Jan 23, 2023 |
| Due Date: | Feb 7, 2023 |
| Solicitation No: | 23-019 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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REQUEST FOR QUALIFICATIONS
SCADA SYSTEM DESIGN AND SUPPORT
Post date: January 23, 2023
RFQ#23-019
CITY OF BRYAN
205 E. 28th Street
Bryan, Texas 77803
(979) 209-5500
www.bryantx.gov
RFQ Due Date:
SEALED/ELECTRONIC REQUESTS FOR QUALIFICATIONS TO BE SUBMITTED BEFORE:
2:00 pm, February 7, 2023
The RFQ Acknowledgement will be held via Zoom:
https://us02web.zoom.us/j/81115024586?pwd=cUpHVDhNMElNSFYwRDJoUTFveVJQdz09
Meeting ID: 811 1502 4586
Passcode: 650807
Or dial: 1 346 248 7799 US
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the City of Bryan, including affiliations
and business and financial relationships such persons may have with City of Bryan officers. An explanation
of the requirements of Chapter 176, applicable forms and a complete text of the new law are available at:
https://www.bryantx.gov/purchasing-services/#FIRMethics . If you are unable to obtain such information
online, please contact the City of Bryan Purchasing Department, 205 E. 28th St., Bryan, Texas 77803 or
call (979) 209-5500.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH THE CITY OF BRYAN, YOU
ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF
CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE
SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.
RFQ#23-019 Page 1
CONTENTS
Introduction ..................................................................................................................................... 3
Schedule of Events .......................................................................................................................... 3
Definitions, Terms and Conditions .................................................................................................. 4
Background…………………………………………………………………………………………8
Scope of Work ............................................................................................................................... 11
Format Requirement ...................................................................................................................... 13
Selection Process and Evaluation Criteria ..................................................................................... 14
Certification and Authorization Page............................................................................................. 15
RFQ#23-019 Page 2
INTRODUCTION
The City of Bryan is soliciting request for Statement of Qualifications (SOQ) from qualified firms for
SCADA System Design and Maintenance as described in the Scope of Work for the City of Bryan, Texas.
The scope of work is listed in a later section of this Request For Qualifications. The purpose of the Request
for Qualifications (RFQ) process is to identify the most qualified firm. The City has made no promises or
representations and cannot offer, promise or guarantee that the selected firm will be awarded any future
contracts to provide additional services to the City.
Sealed/Electronic Statements of Qualifications for this RFQ#23-019 will be accepted until 2:00 p.m.
on Tuesday, February 7, 2023 and should be addressed to:
23-019
Laura Perez, Senior Buyer
City of Bryan – Purchasing Department
205 E. 28th St.
Bryan, Texas 77803
(P) (979) 209-5504
lperez@bryantx.gov
You may upload one (1) electronic proposal in the format prescribed herein on our website at
https://brazosbid.ionwave.net. However, if you choose to respond in writing, one (1) original must be
returned in a sealed envelope bearing the name and address of the Firm, the RFQ#23-019 and the
proposal date on the outside of the envelope.
The City believes that the data contained in this RFQ is sufficient for the preparation of Statement of
Qualifications. Requests for additional information will be considered depending on the RFQ time frame
and the availability of the requested information. Such information will be submitted to all known Firms
simultaneously on the website mentioned above.
In order to ensure a fair and public bid process, all questions related to this Request for Qualifications shall
be addressed in writing, via the Brazos Valley e-Marketplace Online Bidding
System (Brazosbid.ionwave.net) to the individual identified above prior to January 30, 2023 @
10:00 a.m. Questions and inquiries will be addressed and released via (brazosbid.ionwave.net) prior to
RFQ due date. Contact with any City of Bryan employee or official is prohibited without prior written
consent from the Purchasing Department or their designee. Firms contacting any other employee(s) or
official(s) without prior written consent risk elimination of their submittal from further consideration.
SCHEDULE OF EVENTS
Release RFQ
Deadline for Questions
SOQ Submission Deadline
Tuesday, January 23, 2023
Thursday January 30, 2023
Tuesday, February 7, 2023
RFQ#23-019 Page 3
DEFINITIONS, TERMS AND CONDITIONS
Definitions
In order to simplify the language throughout this request for qualification, the following definitions shall
apply:
CITY OF BRYAN/CITY – A Home Rule Municipal Corporation.
CITY COUNCIL – The elected officials of the City of Bryan, Texas, given the authority to exercise such
powers and jurisdiction of all City business as conferred by the State Constitution and Laws.
CONTRACTS- All agreements between the City and a Firm for design, programming, and support of
SCADA used for water and wastewater systems.
FIRM – Organization offering a proposal in response to this RFQ.
PARTICIPATING ENTITIES – The City of Bryan and any other local entity who may elect to participate
in the future.
RFQ – Request for Qualifications
SOQ – Statement of Qualifications in response to this Request to Qualifications
Receipt of Statement of Qualifications
The submitted SOQ must be received by the Purchasing Department prior to the time and date specified.
The mere fact that the SOQ was dispatched will not be considered; the firm must ensure
the SOQ is actually delivered. The outside of the envelope must clearly be labeled with the firm’s name,
the RFQ name/number and the due date. SOQs received after the date and time specified in the Schedule
of Events shall be returned unopened and will be considered void and unacceptable. The City of Bryan is
not responsible for lateness of mail carrier, etc., and time/date stamp in the Purchasing Department shall be
the official time of receipt.
Submittals cannot be altered or amended after the closing date. Alterations made before closing must be
initialed by Firms guaranteeing authenticity. Submittals may not be withdrawn after the closing date.
Statement of Qualifications will be publicly acknowledged in the Purchasing Department’s via ZOOM on
the date specified. Firms, their representative(s), and interested persons may attend via Zoom. The
submittals received will be publicly opened but not read aloud. Submittals shall remain valid for a period
of one hundred eighty (180) days from the date and time of the submission deadline date.
Any submittal which does not contain all of the information requested in this RFQ will be considered
incomplete and may be rejected by the City of Bryan.
The City of Bryan by statue is exempt from State Sales Tax and Federal Excise Tax.
The Firm shall furnish any additional information as the City of Bryan may require. The City of Bryan
reserves the right to make investigation of the qualifications of the Firm(s) as they deem appropriate.
This RFQ does not commit the City of Bryan to award a contract, to pay any cost incurred in the preparation
of a proposal, or to procure or contract for services.
RFQ#23-019 Page 4
Reservations
The City reserves the right to accept or reject any or all SOQs as a result of this request, to negotiate with
all qualified sources, or to cancel, in part or in its entirety, this Request for Qualifications if found in the
best interest of the City. All SOQs become the property of the City of Bryan.
The City of Bryan reserves the right to waive any informalities and technicalities and to accept the offer
considered most advantageous to obtain the best value for the City. Causes for rejection of a submittal may
include but shall not be limited to the Firm’s current violation of any City ordinance, the Firm’s current
inability to satisfactorily perform the work or service, or the Firm’s previous failure to properly and timely
perform its obligations under a contract with the City. Firms may be disqualified and rejection of submittals
may be recommended for any (but not limited to) of the following causes: 1) Failure to use the forms
furnished by the City; 2) Lack of signature by an authorized representative on the Certification Form; 3)
Failure to properly complete the submittal requirements; 4) Evidence of collusion among Firms; or 5) Any
alteration of the language contained within the RFQ forms. City of Bryan reserves the right to waive any
minor informality or irregularity.
The City reserves the right to retain all submittals and to use any idea in submittals regardless of whether
that submittal is selected. Submittals indicate acceptance by the firm of the terms and conditions contained
in this RFQ, unless clearly and specifically noted in the submittals and confirmed in the agreement between
the City of Bryan and the firm selected.
The City of Bryan may conduct reference checks as needed to evaluate submittals. The City may contact
those listed, and inclusion of this listing in your submittal is an agreement that the City may contact the
named reference. The City reserves the right to contact other companies or individuals that can provide
information to the City that will assist the City in evaluating the capability of the Firm.
Reimbursements
There is no express or implied obligation for the City of Bryan to reimburse responding firms for any
expenses incurred in preparing SOQs in response to this Request for Qualifications and the City of Bryan
will not reimburse responding firms for the expenses, nor will the City pay any subsequent costs associated
with the provision of any additional information or presentation, or to procure a contract for these services.
Certification
SOQs must be completed and submitted as required in this document. The Certification
Form must be fully completed. Failure to submit the certification form within the sealed SOQ will result
in the SOQ being rejected as non-responsive.
By submitting a SOQ, the Firm certifies that he has fully read and understands this "Request for
Qualifications" and has full knowledge of the scope, quantity, and quality of the services to be furnished
and intends to adhere to the provisions described herein. Failure to do so will be at the Firm's own risk,
and he cannot secure relief on pleas or error. Neither law nor regulations make allowance for error of
omission or commission on part of Firm.
Communication
The City shall not be responsible for any verbal communication between any employee of the City and any
potential firm. Only written requirements and qualifications will be considered.
Negotiations
During the evaluation process, City of Bryan reserves the right, where it may serve the City of Bryan’s best
interest, to request additional information or clarifications from Firms. At the discretion of the City, all
RFQ#23-019 Page 5
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