Commonwealth of Pennsylvania
Pennsylvania Game Commission
8627 William Penn Hwy
Huntingdon, PA 16652
March 25, 2021
REQUEST FOR BIDS
PGC SOUTHCENTRAL REGION
Prospective Service Contractors:
The Southcentral Region of the Pennsylvania Game Commission is soliciting bids for cutting
services of 198 acres on game lands located in Blair, Bedford, Cambria, and Somerset
Counties. The locations of the projects are defined on the attached maps. Specifications are
detailed in the Attachments of the bid packet.
Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal” system by
2 PM Wednesday April 14, 2021. If you have not registered as a vendor with the state, you
must do this first at www.pasupplierportal.state.pa.us before submitting an electronic bid. Any
questions regarding this may be directed to Heather Lohr at 814-643-1831 x 402
The bid shall be awarded on a line item basis. This bid will be awarded as one line item. The
per acre price shall include the cost of labor, insurance, and all miscellaneous expenses
necessary for the completion of the tasks. Prices bid shall be in dollar and cents only. Payment
will be dispersed based on the number of acres completed as per the required specifications.
The work may begin after PO is received and performance bond is provided. Work must
be completed by June 26, 2021. No extension of time will be awarded.
The attached Bid Prospectus provides all necessary specifications, instructions, contact
information, maps, etc.
Please contact me if you have any questions.
Program Supervisor/Regional Forester
Office: 814-643-1831 x.40484
PENNSYLVANIA GAME COMMISSION
FORESTRY FELLING CONTRACT
RIDGE RUNNER RESTORATION PROJECT
I. SCOPE OF WORK:
A. The Pennsylvania Game Commission, Southcentral Region Forestry Division, requires the
services of an Operator to cut interfering woody vegetation at several locations containing 198
acres. Services shall include, but are not limited to, the furnishing of all materials, labor,
equipment, tools, superintendence, miscellaneous items, and performing all work necessary to
complete the project to the satisfaction of and subject to the approval of the Commission.
B. Questions regarding administrative aspects of this bid should be directed to Roy Bucher, PA
Game Commission Southcentral Regional Forester, at telephone no. 814-643-1831 ext. 40484.
Questions regarding site conditions and any technical aspects of this bid should be directed to
the Field Contract Coordinator as identified below.
C. Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal” system by 2
PM, Wednesday April 14, 2021. If you have not registered as a vendor with the state, you must do
this first at www.pasupplierportal.state.pa.us before submitting an electronic bid. Any questions
regarding this may be directed to Heather Lohr at 814-643-1831 x 402, firstname.lastname@example.org.
II. CONTRACT TASKS:
Line Item #1 - Ridge Runner:
• SGL#26 – Blair County, Greenfield Township, Bedford County, Pavia Township,
Cambria County, Summerhill Township, and Somerset County, Ogle Township:
Cutting Project on 137 acres.
• SGL#198 – Blair County, Allegheny Township: Cutting Project on 61 acres.
Cutting instructions: Fell all Sweet Birch, Striped Maple, Witch Hazel, and Beech three (3)
feet in height and greater and up to four (4) inch DBH.
III. SITE INSPECTION AND ASSISTANCE:
An optional site inspection tour for each location is highly encouraged and may be conducted by
contacting the Field Contract Coordinator to make an appointment or get directions to the sites:
Caleb Hoffman – 814-251-4297
The site inspection will attempt to provide prospective bidders with a perspective on conditions
common to all projects, including vegetation for control, topography, site challenges (rock, downed
logs, density of reserved trees, etc.). Bidders are strongly encouraged to visit project site on
their own prior to bidding.
IV. COMMISSION PERSONNEL - The Commission will furnish personnel to supervise and direct the
operation in the following capacities:
A. PROGRAM SUPERVISOR - The Regional Forester of the PA Game Commission Southcentral
Region is responsible for the overall operation of the vegetation control program and represents the
Commission in settling minor contractual matters.
B. FIELD CONTRACT COORDINATORS - These persons are Regional Foresters or their designee
who serve as the Commission's field liaison with the Operator and are responsible for reviewing
and approving/disapproving the operations plan and conducting quality control checks on the
equipment and performance during the operations. This person is responsible for coordinating the
activities of all people working on the contract within a region and communicating with the
Operator's project supervisor concerning any operational problems or changes in plans. He/she
also provides daily reports of the operation to the program supervisor.
V. EQUIPMENT SPECIFICATIONS:
A. Any machine equipment to be used for this project must be a forestry type mowing machine with
suitable cutting devices such as a “hydro ax”, “Fecon”, or other suitable cutting head mounted on a
machine capable of negotiating forest terrain. All machines used for this project must be of at least
90 horsepower with high flow hydraulics. Acceptable equipment includes chainsaws and brush
saws on weed whacker platforms. The Commission reserves the right to reject any piece of
equipment that in its opinion will not safely and adequately complete the job.
VI. CONTRACT REQUIREMENTS:
• Trees and other vegetation as specified by project on the attached project list. All employees must
be able to identify species.
• Woody material felled using a mechanical flail type system may not have stumps with clean, sharp
cuts and edges and must be less than twelve (12) inches, except when in the opinion of the Field
Contract Coordinator, said height is impractical.
• Woody material felled with clean cuts must have stumps that are parallel to the ground surface
and shall not exceed six (6) inches in height measured on the side next to the high ground or the
diameter of the stump, whichever is smaller, except when in the opinion of the Field Contract
Coordinator, said height is impractical.
• Cut trees must be removed from trails, roads, culverts, tail ditches, streams, utility rights-of- way,
deer fence, and a minimum of 10 feet from the SGL boundary (white paint marked trees).
• The Operator shall exercise care and caution in all operations to prevent damage to all trees not
specified for treatment.
• Damage to trails, roads, streams, or utility rights-of-way caused by the Operator’s equipment or
operations must be repaired by the Operator at their expense.
• Any trash resulting from the Operator’s operations must be removed from the area and properly
• The Operator shall not block any roads or trails in the area during performance of this contract. The
Operator shall not in any way hinder the progress of any Timber Sale Contracts in these areas.
• All labor, equipment, tools, etc., needed to complete contracted projects are to be provided by
• Timber Damages – when in the opinion of Field Contract Coordinator, damage to the residual stand
becomes excessive, the Operator shall pay the Commission a fair base current value determined by
the Field Contract Coordinator per unit of volume. If this value for damage due to Operator’s
carelessness or negligence is less than $10.00 per tree, then a minimum charge of $10.00 per tree
will be made whether the tree is commercial, non-commercial, merchantable, or non-merchantable.
• The Operator is responsible for the control and collection of fluids leading from any equipment used
on the site. The Operator must have a spill containment and cleanup kit appropriate for the
equipment being used. At a minimum, the kit will contain: plugs and clamps to control hydraulic line
breaks, a container to collect leaking fluids, fluid absorbent pads and a shovel. Operating any
equipment noticeably leaking fluids is prohibited. The Operator must collect and control fluids
leaking from any equipment and dispose of properly.
VII. INSURANCE REQUIREMENTS:
A. The contractor will provide Workmen’s Compensation insurance sufficient to cover all the employees of
contractor working to fulfill this contract.
B. Comprehensive General Liability Insurance, including bodily injury and property damage insurance, to
protect the Commonwealth and the contractor from claims arising out of the performance of the contract.
The amount of bodily injury insurance shall not be less than $300,000.00 for injury to or death of persons
per occurrence. The amount of Property Damage Insurance shall not be less than $300,000.00 per
Such policies shall name the Commonwealth as an additional insured. Prior to the commencement
of work under this contract, the contractor must provide the Commonwealth with current Certificates of
Insurance. These Certificates shall contain a provision that coverages afforded under the policy shall
not be canceled or changed until at least thirty (30) days prior written notice has been given to the
The Commonwealth shall be under no obligation to obtain such certificates from the Operator(s).
Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the
Operator’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to
inspect the original insurance policies.
VIII. HOLD HARMLESS:
A. The contractor shall be responsible for and agrees to indemnify and hold harmless the Commonwealth
from and against damages to property or injuries (including death) to any persons and other losses,
damages, expenses, claims, demands, suits, and actions by any party against the Commonwealth in
connection with the work performed by the contractor.
A. RECEIVING AND OPENING BIDS
The bid shall be awarded on a line item basis. This bid will be awarded a two separate line items,
felling and mowing each being an individual line item. The per acre price shall include the cost of labor,
insurance, and all miscellaneous expenses necessary for the completion of the tasks. Prices bid shall
be in dollar and cents only. Payment will be dispersed based on the number of acres completed as per
the required specifications. Service Bid on the felling project should include the Unit Price ($/Acre)
Payment will be by Unit (acre) completed to the specifications of Attachment 1.
Bid will be awarded on the lowest price per acre by line item.
Bids are to be submitted electronically thru the Commonwealth’s “PA Supplier Portal” system by 2:00
PM, Wednesday April 14, 2021. If you have not registered as a vendor with the state, you must do
this at www.pasupplierportal.state.pa.us prior to submitting an electronic bid.
The Commission reserves the right to reject any or all bids.
ALL VENDORS WHO CONDUCT BUSINESS WITH THE PENNSYLVANIA GAME COMMISSION
MUST HAVE A VENDOR NUMBER ASSIGNED TO THEM IN ORDER TO RECEIVE PAYMENT
FROM THE COMMONWEALTH.
Vendors may access the website www.pasupplierportal.state.pa.us or phone (877) 435-7363 or (717)
346-2676 or email email@example.com for assistance to register as a new vendor or, if you are an
existing vendor, to change a name or remit to address. This is a Dept of General services (DGS) website
so you need to contact them directly if you have any problems with the website.
The unit price (acre) shall include all labor, equipment, tools, insurance and all items necessary for the
completion of the project.
B. BID RESULTS - Bidders can obtain results at www.emarketplace.state.pa.us/bidtabs.aspx
The posted results will contain the information of the apparent bidders, and all bids are under review
until final award of the purchase order.
Quantities herein are only estimates and may increase or decrease dependent upon the needs of the
Commission. Operator shall be paid at the unit price bid for actual services performed.
The Commission reserves the right to reject any or all bids and award contracts as it determines to be
in the best interest of the Commission.
X. PERFORMANCE SECURITY:
A. As further guarantee of faithful performance of the conditions set forth in this contract, the Contractor
hereby agrees to furnish the Commission with a Cashier’s, Treasurer’s, or Certified Bank Check, made
payable to the Pennsylvania Game Commission, in the sum of $5,000.00 per line item. The check shall
be mailed to the attention of the Regional Forester at the address stated in the cover letter.
ANY SECURITY POSTED MUST HAVE AN EXPIRATION DATE A MINIMUM OF ONE YEAR BEYOND
THE EXPIRATION DATE OF THE CONTRACT.
B. Performance Security is due no later than 10 days after written notice of the bid award. Time is of the
essence with regard to the provision of Performance Security. At the option of the PGC, failure to provide
an acceptable Surety within 10 days will result in cancellation of the contract and the PGC may declare
the bidder ineligible on future projects.
C. It is further agreed that any performance bond guarantees the complete and faithful performance of this
contract and full compliance with the conditions set forth herein, particularly as to construction repairs,
restorations or other conditions to be performed and the Principal and Surety shall in no way be released
or either of them, their executors, administrators, successors or assigns from their liability hereunder,
notice to the Surety or Sureties of any such repair involving construction restoration and conditions to be
performed, and extension or forbearance hereof being hereby waived.